Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met March 1.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:05 a.m.
Roll Call:
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee:
Authorization-
1 18-0221 Authority to Approve Travel Expenses for Members of the Board of Commissioners and the Executive Director, in the estimated amount of $3,564.14, Accounts 101-11000-612010, 101-11000-612030,101-15000-612010 and 101-15000-612030
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this Agenda Item be Recommended. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Procurement Committee:
Report-
2 18-0192 Report on advertisement of Request for Proposal 18-RFP-09 Community Education Partner Services, estimated cost $100,000.00, Account 101-15000-612490, Requisition 1485615
Deferred by Barbara J. McGowan
3 18-0218 Report of bid opening of Tuesday, February 13, 2018
Recommended
Authorization-
4 18-0200 Authorization to amend Board Order of November 2, 2017, Regarding an Option to Extend and Amend Agreement with CPower, for Contract 14-RFP-35 Energy Curtailment Services, for 2018-19. Agenda Item No. 4, File No. 17-1121
Recommended
5 18-0208 Authorization to enter into an agreement with The Gordian Group Inc., for professional services for the development and implementation of the Job Order Contracting system, in an amount not to exceed $156,000.00, Accounts 101, 201, 401, 501, and 901 Funds
Deferred by Mariyana T. Spyropoulos
Authority to Advertise-
6 18-0183 Authority to advertise contract 18-110-11 Furnish and Deliver Water Quality Meters and Accessories, in an amount not to exceed $32,750.00, Account 101-16000-634970, Requisition 1478640
Recommended
7 18-0186 Authority to advertise Contract 16-079-3D Rehabilitation of North Branch Pumping Station, NSA, estimated cost between $3,515,000.00 and $4,255,000.00, Account 401-50000-645780, Requisition 1487102
Recommended
8 18-0194 Authority to advertise Contract 18-605-31 Pavement Rehabilitation at Various Service Areas, estimated cost $1,100,000.00, Account 201-50000-645780, Requisition 1475492 (As Revised)
Recommended
9 18-0195 Authority to advertise Contract 18-910-21, Furnish and Deliver Cooling Tower Media and Parts to the Stickney Water Reclamation Plant, estimated cost $110,000.00, Account 201-50000-645680, Requisition 1481917
Recommended
10 18-0217 Authority to advertise Contract 18-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One-Year Period, estimated cost $110,000.00, Accounts 101-20000-623110, 623170, 623660
Recommended
Issue Purchase Order-
11 18-0180 Issue purchase order and enter into an agreement for Contract 17-RFP-30 Professional Services to Conduct Phosphorus Removal Feasibility Study for the Stickney Water Reclamation Plant, Group A, with AECOM Technical Services Inc. in an amount not to exceed $257,400.00, Account 201-50000-612430, Requisition 1464230
Recommended
12 18-0181 Issue purchase order and enter into an agreement for Contract 17-RFP-30 Professional Services to Conduct Phosphorus Removal Feasibility Study for the Terrence J. O’Brien Water Reclamation Plant, Group C, with the Black & Veatch Corporation in an amount not to exceed $467,360.00, Account 201-50000-612430, Requisition 1464231
Recommended
13 18-0182 Issue purchase order and enter into an agreement for Contract 17-RFP-30 Professional Services to Conduct Phosphorus Removal Feasibility Study for the Calumet Water Reclamation Plant, Group B, with Greeley and Hansen LLC in an amount not to exceed $192,908.00, Account 201-50000-612430, Requisition 1464229
Recommended
14 18-0184 Issue purchase order and enter into an agreement with Chen, Garner & Stevens Partners, LLC d/b/a Eureka Water Probes, to service and repair Eureka water quality meters and accessories, in an amount not to exceed $17,200.00, Account 101-16000-612970, Requisition 1480020
Recommended
15 18-0187 Issue purchase order to Trojan Technologies Inc. to Furnish and Deliver Fourteen Pentair Heat Exchangers at the O’Brien Water Reclamation Plant, in an amount not to exceed $44,841.36, Account 101-67000-623070, Requisition 1488348
Recommended
16 18-0201 Issue purchase order and enter into an agreement with West Publishing Corporation for online legal research and subscriptions to various legal publications for a three-year period, in an amount not to exceed $256,915.76, Account 101-30000-612490,623720, Requisition 1488199
Recommended
17 18-0209 Issue purchase orders to Serpentix Conveyor Corporation, to Furnish and Deliver Repair Parts for Serpentix Conveyors to Various Locations for a Three Year Period, in a total amount not to exceed $63,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Recommended
18 18-0214 Issue purchase order for Contract 18-901-21, Furnish and Deliver Motor Excitation Control Equipment to the Stickney Water Reclamation Plant, Group B to Basler Electric Company, in an amount not to exceed $244,940.00, Account 201-50000-634600, Requisition 1479586 (As Revised)
Recommended
19 18-0222 Issue purchase orders to Graybar Electric Company Inc., to Furnish and Deliver Electrical Catalog Products, under the U.S. Communities Cooperative Purchasing Contract #EV2370, in an amount not to exceed $68,600.00, Accounts 101-15000, 66000, 67000, 68000, 69000-623070, Requisitions 1358192, 1475911, 1477230, 1478913 and 1487305
Recommended
20 18-0223 Issue a purchase order to West Side Tractor Sales (An Authorized Distributor for John Deere Construction Retail Sales in Illinois under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 032515-JDC), to Furnish and Deliver One 2018 John Deere 190G ft4 Excavator and One 2018 John Deere 844K III 4WD Loader, in an amount not to exceed $571,045.35, Account 201-50000-634760, Requisition 1487915
Recommended
Award Contract-
21 18-0210 Authority to award Contract 17-942-11, Job Order Contracting Services, to McDonagh Demolition Inc., in an amount not to exceed $8,000,000.00, Accounts 101, 201, 401, 501, and 901 Funds
Recommended
22 18-0211 Authority to award Contract 18-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to JC Licht, LLC, in an amount not to exceed $44,686.34, Account 101-20000-623190
Recommended
23 18-0215 Authority to award Contract 11-186-AF, Demolition at Addison Creek Reservoir and Thornton Reservoir, Bellwood and South Holland, Illinois, to K.L.F. Enterprises Inc., in an amount not to exceed $391,222.00, plus a five (5) percent allowance for change orders in an amount of $19,561.10, for a total amount not to exceed $410,783.10, Account 401-50000-645620, Requisition 1473657
Recommended
24 18-0219 Authority to award Contract 18-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B to Synagro Central, LLC, in an amount not to exceed $2,770,000.00, Account 101-66000-612520, Requisition 1471126
Recommended
25 18-0220 Authority to award Contract 18-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises Inc., in an amount not to exceed $3,475,316.00, Account 101-66000-612520, Requisition 1463532
Recommended
Increase Purchase Order/Change Order-
26 18-0188 Authority to increase purchase order with American Survey and Engineering, P.C. for professional engineering services for Contract 14-112-5C, in an amount of $158,851.00, from an amount of $886,860.57, to an amount not to exceed $1,045,711.57, Account 501-50000-612440, Purchase Order 3083727
Recommended
27 18-0190 Authority to decrease Contract 13-805-2S, Television Inspection and Recording of Sewers and Manholes at Various Locations, to National Power Rodding Corporation in an amount of $22,380.25, from an amount of $1,642,439.50, to an amount not to exceed $1,620,059.25, Account 201-50000-612600, Purchase Order 5001482
Recommended
28 18-0191 Authority to increase purchase order and extend the agreement for a ninety-twoday (92) day period, for Contract 11-RFP-19, Fleet Vehicle Management Services for a 36-Month Period, with LeasePlan, USA Inc., in an amount not to exceed $101,250.00, from an amount of $2,772,799.78, to an amount not to exceed $2,874,049.78, Accounts 101-15000-612080/612860, Purchase Order 3070364
Recommended
29 18-0203 Authority to decrease Contract 14-RFP-27, Duplication of Legal Materials, Trial Records and Other Reprographic and Electronic Discovery Services for the District’s Law Department for a Two-Year Period, with Aloha Document Services Inc., in an amount of $10,000.00, from an amount not to exceed $15,246.15, to an amount not to exceed $5,246.15, Accounts 101-30000-612090 and 401-50000-612090, Purchase Order 3083732
Recommended
30 18-0216 Authority to increase purchase order and amend the agreement with Schiff Hardin LLP to represent and counsel the District in connection with renewable energy projects, in an amount of $100,000.00, from an amount of $450,000.00, to an amount not to exceed $550,000.00. Account 201-50000-612430, Purchase Order 3081196
Deferred by Mariyana T. Spyropoulos
31 18-0224 Authority to increase outline agreement to Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $95,000.00, from $169,999.00 to $264,999.00, Accounts 101-66000, 67000, 68000, 69000-623270, Agreement 7001398
Recommended
32 18-0225 Authority to increase purchase order and amend the agreement with Foley & Lardner LLP, for legal services in an amount of $33,347.31, from an amount of $70,000.00, to an amount not to exceed $103,347.13, Account 101-11000-612430, Purchase Order 3096733
Recommended
Judiciary Committee:
Report-
33 18-0226 Report on the Semi-Annual Review of Closed Meeting (“Executive Session”) Minutes
Recommended
34 18-0227 Report on the Approval of Closed Meeting (“Executive Session”) Minutes
Recommended
Authorization-
35 18-0193 Authority to settle the Illinois Workers’ Compensation Claim of Michael Mitchell vs. MWRDGC, Claim number: W001800975 in the sum of $39,000.00, Account 901-30000-601090
Recommended
Maintenance & Operations Committee:
Report-
36 18-0198 Final report on emergency Contract 17-900-02, Emergency Railroad Track
Repair Work at the Stickney Water Reclamation Plant, to Track Services Inc., Purchase Order 5001635, Account 101-69000-612670
Recommended
37 18-0213 Report on change orders authorized and approved by the Director of Maintenance and Operations during the month of January 2018.
Recommended
Authorization-
38 18-0196 Authority to enter into an agreement with Siga Sec Global Inc. (Siga) for a pilot project at the Lockport Powerhouse to install SigaGuard cyber security solutions to monitor gate movements and analyze data for anomalies
Recommended
Stormwater Management Committee:
Authorization-
39 18-0212 Authority to amend nine multi-county municipality Intergovernmental Agreements to be consistent with the recently amended Watershed Management Ordinance
Recommended
Miscellaneous & New Business:
Resolution-
40 18-0128 Resolution sponsored by the Board of Commissioners recognizing the month of March 2018 as Women's History Month
Recommended
41 18-0205 Resolution sponsored by the Board of Commissioners recognizing the month of February 2018 as Black History Month
Recommended
Approval of the Consent Agenda with the exception of Items: 1, 2, 5 and 30-
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Martin J. Durkan, seconded by Kari K. Steele. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Executive Session:
None
Adjournment:
The Committee of the Whole meeting of March 1, 2018 was adjourned at 11:15 a.m.
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