Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met March 15.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:10 a.m.
Roll Call:
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee:
Report-
1 18-0269 Report on Cash Disbursements for the Month of February 2018, in the amount of $22,709,966.95
Recommended
2 18-0274 Report on the investment interest income during December 2017
Recommended
3 18-0275 Report on the investment interest income during January 2018
Recommended
4 18-0276 Report on investments purchased during December 2017
Recommended
5 18-0277 Report on investments purchased during January 2018
Recommended
6 18-0278 Report on investment inventory statistics at December 31, 2017
Recommended
Procurement Committee:
Report-
7 18-0192 Report on advertisement of Request for Proposal 18-RFP-09 Community Education Partner Services, estimated cost $100,000.00, Account 101-15000-612490, Requisition 1485615 (Deferred from the March 1, 2018 Board Meeting)
Recommended
8 18-0233 Report of bid opening of Tuesday, February 27, 2018
Recommended
9 18-0264 Report of bid opening of Tuesday, March 6, 2018
Recommended
10 18-0265 Report on rejection of bids for Contract 18-625-11, Diving Services at Various Locations, estimated cost $140,000.00
Recommended
Authorization-
11 18-0208 Authorization to enter into an agreement with The Gordian Group Inc., for professional services for the development and implementation of the Job Order Contracting system, in an amount not to exceed $156,000.00, Accounts 101, 201, 401, 501, and 901 Funds (Deferred from the March 1, 2018 Board Meeting)
Recommended
12 18-0237 Authorization to amend Board Order of February 1, 2018 to issue purchase order and enter into an agreement for Contract 17-RFP-38, E-learning Courses for Return-to-Work Program with RedVector, LLC in an amount not to exceed $42,600.00, Accounts 101-25000-634820 and 101-27000-612820, Requisition 1471487, Agenda Item No. 15, File No. 18-0079
Recommended
13 18-0238 Authorization to amend Board Order of September 14, 2017, regarding Authority to advertise Contract 18-625-11, Diving Services at Various Locations, estimated cost $140,000.00, Account 101-66000-612490, Requisition 1468685, Agenda Item No. 7, File No. 17-0931
Recommended
14 18-0241 Authorization to amend Board Order of March 1, 2018, regarding Authority to advertise Contract 18-605-31, Pavement Rehabilitation at Various Service Areas, estimated cost $1,100,000.00, Account 201-50000-645780, Requisition 1475492, (As Revised), Agenda Item No. 8, File No. 18-0194
Recommended
15 18-0256 Authorization to accept initial annual rental bid for Contract 17-368-11 Proposal to Lease for fifty (50) years, 0.074 acres of District real estate located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcel 11.03 (Portion) from SMK3, LLC in the amount of $5,000.00
Recommended
16 18-0295 Authorization to adopt a policy establishing an hourly rate cap for outside legal services procured by the Metropolitan Water Reclamation District of Greater Chicago
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Agenda Item be Recommended. The motion carried by the following roll call vote:
Aye: 5 - Frank Avila, Martin J. Durkan, Josina Morita, Kari K. Steele, Mariyana T. Spyropoulos
Nay: 3 - Barbara J. McGowan, Debra Shore, David J. Walsh
Authority to Advertise-
17 18-0232 Authority to advertise Contract 18-480-11 Provide One-Year Polycom Premier Support for Existing District Polycom Videoconference Units, estimated cost $34,000.00, Account 101-27000-612840, Requisition 1488354
Recommended
18 18-0239 Authority to advertise Contract 18-708-21, Furnish, Deliver, and Install Influent Gate Actuators at the O’Brien Water Reclamation Plant, estimated cost $200,000.00, Account 201-50000-645650, Requisition 1481930
Recommended
19 18-0240
Authority to advertise Contract 18-902-21, Furnish and Deliver Four Submersible Pumps to the Stickney Water Reclamation Plant, estimated cost $70,000.00, Account 201-50000-634650, Requisition 1481932
Recommended
20 18-0242 Authority to advertise Contract 18-609-21, Design and Build a Rigid Frame Fabric Building System at HASMA, estimated cost $350,000.00, Account 201-50000-645680, Requisition 1487317
Recommended
21 18-0249 Authority to advertise Contract 18-703-21 Furnish and Deliver a Four-Inch Hydraulic Submersible Pump to the Egan Water Reclamation Plant, estimated cost $50,000.00, Account 201-50000-634600, Requisition 1485365
Recommended
22 18-0252 Authority to advertise Contract 17-080-3E Switchgear and Motor Control Center Replacement, O’Brien Water Reclamation Plant, estimated cost between $2,453,000.00 and $2,970,000.00, Account 401-50000-645650, Requisition 1489083
Recommended
23 18-0266 Authority to advertise Contract 18-070-11 Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, estimated cost $40,000.00, Account 101-20000-623070
Recommended
24 18-0270 Authority to advertise Contract 18-033-11 Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period, estimated cost $81,000.00, Account 101-20000-623270
Recommended
25 18-0271 Authority to advertise Contract 18-017-11 Furnish and Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, estimated cost $203,000.00, Account 101-20000-623070
Recommended
26 18-0272 Authority to advertise Contract 18-004-11 Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, estimated cost $150,000.00, Account 101-20000-623030
Recommended
27 18-0273 Authority to advertise Contract 18-400-11 Major Repairs to Fleet Vehicles for a 36 Month Period, estimated cost $157,900.00, Account 101-15000-612860, Requisition 1489587
Recommended
28 18-0292 Authority to advertise Contract 18-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, estimated cost $184,000.00, Accounts 101-67000/68000/69000-612650, Requisitions 1486557, 1486561, and 1486559
Recommended
Issue Purchase Order-
29 18-0229 Issue purchase order and enter into an agreement for Contract 17-RFP-29 Perform Information Technology Network Operations Consulting Services, with Sentinel Technologies Inc., in an amount not to exceed $80,000.00, Account 101-27000-612430, Requisition 1462221
Recommended
30 18-0230 Issue purchase order and enter into an agreement for Contract 17-RFP-33 Perform Information Technology Security Assessment and Consulting Services, with Crowe Horwath LLP, in an amount not to exceed $95,000.00, Account 101-27000-612430, Requisition 1466775
Recommended
31 18-0231 Issue purchase order and enter into an agreement for Contract 17-RFP-41 IT Project Management and Business Analysis Consulting, with The William Everett Group in an amount not to exceed $80,000.00, Account 101-27000-612430, Requisition 1475900
Recommended
32 18-0244 Issue a purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventive maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP, in an amount not to exceed $537,688.00, Account 101-15000-612860, Requisition 1489243
Recommended
33 18-0247 Issue purchase order to Mesirow Insurance Services Inc. for Furnishing Government Crime Insurance Coverage for the District in an amount not to exceed $37,032.00, Account 101-25000-612290, Requisition 1487308
Recommended
34 18-0255 Issue a purchase order and enter into an agreement with Hey and Associates Inc., for professional engineering post award services for Contract 13-370-3F, Buffalo Creek Reservoir Expansion in an amount not to exceed $352,871.00, Account 501-50000-612450, Requisition 1488345
Recommended
35 18-0267 Issue purchase order to National Oilwell Varco, L.P., to Furnish and Deliver Two Exciter Wheels for the Main Sewage Pumps at the Stickney Water Reclamation Plant, in an amount not to exceed $28,508.00, Account 101-69000-623070, Requisition 1488624
Recommended
36 18-0282 Issue purchase order and enter into an agreement with Chevin Fleet Solutions LLC, for a Dedicated Fleet Management Solution for 249 Fleet Vehicles for a period of thirty-six months, under the National Joint Powers Alliance (NJPA) Joint Purchasing Contract No. 022217-CVS, in an amount not to exceed $55,636.00, Account 101-15000-612860, Requisition 1489608
Recommended
Award Contract-
37 18-0268 Authority to award Contract 18-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Group A to Fisher Scientific Company, LLC, in an amount not to exceed $85,469.64, Group C to Qorpak, a Division of Berlin Packaging, LLC, in an amount not to exceed $61,005.00, and Group D to Colonial Scientific Inc., in an amount not to exceed $22,585.50, Account 101-20000-623570
Recommended
38 18-0285 Authority to award Contract 18-028-11, Furnish and Deliver Paper Filters, Crucibles and Petri Dishes to Various Locations for a One (1) Year Period, Group B To Colonial Scientific Inc. in an amount not to exceed $18,472.50, Account 101-20000-623570
Recommended
39 18-0286 Authority to award Contract 14-113-5F, Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes, Chicago, Illinois, to Concord Excavating Enterprises Inc., in an amount not to exceed $1,088,880.00, plus a five (5) percent allowance for change orders in an amount of $54,444.00, for a total amount not to exceed $1,143,324.00, Account 501-50000-645620, Requisition 1478670
Recommended
Increase Purchase Order/Change Order-
40 18-0216 Authority to increase purchase order and amend the agreement with Schiff Hardin LLP to represent and counsel the District in connection with renewable energy projects, in an amount of $100,000.00, from an amount of $450,000.00, to an amount not to exceed $550,000.00. Account 201-50000-612430, Purchase Order 3081196 (Deferred from the March 1, 2018 Board Meeting)
Recommended
41 18-0248 Authority to increase Contract 17-674-11 Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair Inc. in an amount of $27,800.00, from an amount of $461,033.29, to an amount not to exceed $488,833.29, Accounts 101-15000, 66000, 67000, 68000, 69000-612860, 623250, Purchase Orders 5001616, 5001617, 5001618, 5001619, Requisition 1489275
Recommended
42 18-0254 Authority to increase purchase order with Seeco Consultants, for Geotechnical Analysis in an amount of $60,983.93, from an amount of $674,353.82 to an amount not to exceed $735,337.75. Account 201-50000-612380, 401-50000-612240, and 501-50000-612240, Purchase Order 3078788 (As Revised)
Recommended
Budget & Employment Committee:
Report-
43 18-0234 Report on Budgetary Revenues and Expenditures for the year ended December 31, 2017
Recommended
Authorization
44 18-0284 Authority to transfer 2018 departmental appropriations in the amount of $10,650,000 in the Capital Improvements Bond Fund
Recommended
Engineering Committee:
Report
45 18-0259 Report on change orders authorized and approved by the Director of Engineering during the month of February 2018
Recommended
Judiciary Committee:
Authorization-
46 18-0245 Authority to settle the Workers’ Compensation Claim of Zenobia Williams vs. MWRDGC, Claim 14 WC 14711, Illinois Workers’ Compensation Commission (IWCC), in the sum of $11,832.11, Account 901-30000-601090
Recommended
Pension, Human Resources & Civil Service Committee:
Authorization-
47 18-0228 Authority to amend health care benefits under the PPO plan for active employees and pre-65 retirees to include the Naturally Slim Program
Recommended
Real Estate Development Committee:
Authorization-
48 18-0235 Authority to issue a 5-year permit to the Chicago Police Department to install "ShotSpotter" sensors on the rooftops of two buildings located on the Calumet Water Reclamation Plant premises to detect and locate gunfire in the surrounding areas. Consideration shall be a nominal fee of $10.00
Recommended
49 18-0236 Authority to execute petition for annexation and enter into annexation agreement with Elk Grove Village for the annexation of approximately 41 acres of District real estate located at the Majewski Reservoir Site, northeast of Higgins Road, into Elk Grove Village
Recommended
50 18-0257 Authority to grant a 25-year, 28,330 sq. ft. non-exclusive easement to Commonwealth Edison Company to continue to construct, reconstruct, operate, maintain, repair, replace and remove transmission towers and overhead transmission lines along the north side of the Main Channel and west of Pulaski Road in Chicago, Illinois. Consideration shall be an initial annual fee of $19,547.70
Recommended
51 18-0260 Authority to issue a one (1) day permit to Friends of the Chicago River to access District land at 16 locations along the North Branch of the Chicago River, North Shore Channel, Main Channel, and the Cal-Sag Channel, in Cook County, Illinois, for its Annual Chicago River Day Clean-Up Event on May 12, 2018. Consideration shall be a nominal fee of $10.00
Recommended
52 18-0263 Authority to grant a 25-year, 20’ x 170’ non-exclusive easement to the Village of Willow Springs to continue to construct, reconstruct, operate, maintain, repair, replace and remove a 36-inch storm water sewer and outfall on District Main Channel Parcel 31.03 located along the north bank of the Des Plaines River between I-294 and Willow Springs Road in Willow Springs, Illinois. Consideration shall be an initial annual fee of $5,000.00
Recommended
53 18-0279 Authority to grant a 25-year, 25’ x 898’ + non-exclusive easement to Peoples Gas Light and Coke Company to continue to construct, reconstruct, operate, maintain, repair and remove two (2) drop shafts and a 42-inch natural gas pipeline on District Cal-Sag Channel Parcels 8.04 and 8.09 and beneath the bed of the Cal-Sag Channel in Palos Township, Illinois. Consideration shall be an initial annual easement fee of $8,000.00
Recommended
54 18-0283 Authority to issue a five (5) year permit to the City of Chicago, Department of Streets & Sanitation, for the continued use of a 10’ x 10’ area of District real estate located between Taylor Street and Roosevelt Road along the south bank of the Chicago River in Chicago, Illinois to maintain and operate a concrete/asphalt pad, a front-end loader with a crane attachment, and a roll-off box to collect debris and pollutants from the Chicago River, and to use the District’s jib crane located on-site to off-load its skimmer boat debris baskets. Consideration shall be a nominal fee of $10.00
Recommended
Stormwater Management Committee:
Authorization-
55 18-0262 Authority to enter into an Intergovernmental Agreement with the Village of Franklin Park, Illinois and Cook County Land Bank Authority for the acquisition of 32 flood-prone properties in the Village of Franklin Park, with payment to the Cook County Land Bank Authority in an amount not to exceed $4,681,280.00, Account 401-50000-612400, Requisition1489295
Recommended
56 18-0291 Authorization to negotiate and enter into a Memorandum of Understanding with the Illinois Department of Transportation for the purpose of establishing a partnership to address stormwater issues in Cook County.
Recommended
Miscellaneous & New Business:
Resolution-
57 18-0287 Resolution sponsored by the Board of Commissioners recognizing the 63rd Anniversary of the Chicago St. Patrick’s Day Parade
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
58 18-0288 Resolution sponsored by the Board of Commissioners recognizing the Shannon Rovers Irish Bagpipe Band
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
59 18-0290 Resolution sponsored by the Board of Commissioners recognizing Mission Propelle
A motion was made by Barbara J. McGowan, seconded by Kari K. Steele, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
60 18-0294 Resolution sponsored by the Board of Commissioners recognizing Greek Independence Day
Recommended
Approval of the Consent Agenda with the exception of Items: 16, 57, 58, 59 and 61-
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Frank Avila, seconded by Martin J. Durkan. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Ordinance - Right of Way-
61 R18-002 Adopt Ordinance No. R18-002 Establishing the Right-of-Way for the construction, operation and maintenance of the Flood Control Project on Midlothian Creek in the Village of Robbins, Cook County, Illinois (Contract 14-253-5C) in Section 1, Township 36 North and Section 36, Township 37 North, Range 13, East of the Third Principal Meridian in Cook County, Illinois
A motion was made by Debra Shore, seconded by Martin J. Durkan, that this Right of Way Ordinance be Recommended. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Executive Session:
None
Adjournment:
The Committee of the Whole meeting of March 15, 2018 was adjourned at 11:25 a.m.
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