Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met April 5.
Here is the minutes provided by the Committee:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:30 a.m.
Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee
Report
1 18-0317 Report to the Board of Commissioners on The Boeing Company’s Request for Reimbursement in the amount of $128,960.09 pursuant to the terms of a Tax Reimbursement Agreement approved by the Board on September 6, 2001
Recommended
2 18-0326 Report on the Government Finance Officer’s Association Distinguished Budget Presentation Award to the District for the 2017 Budget and Certificates of Achievement for Excellence in Financial Reporting to the District, the MWRD Retirement Fund, and to the MWRD Retiree Health Care Trust for the Fiscal Year 2016
Recommended
Authorization
3 18-0321 Authority to add Project 18-915-21, Furnish and Deliver an Articulating Boom Lift to the Stickney Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $70,000.00
Recommended
5, 2018 4 18-0340 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $319.00, for travel to Washington, DC, to attend NACWA National Water Fly In, Accounts 101-15000-612030/612080
A motion was made by Martin J. Durkan, seconded by Josina Morita, that this Agenda Item be Recommended. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Procurement Committee
Report
5 18-0313 Report on advertisement of Request for Proposal 18-RFP-11, Professional Services to Address Infiltration in Six Elevator Shafts at the Mainstream Pump Station, estimated cost $250,000.00, Account 401-50000-612450, Requisition 1489088 (As Revised)
Recommended
6 18-0333 Report of bid opening of Tuesday, March 13, 2018
Recommended
7 18-0341 Report of bid opening of Tuesday, March 27, 2018
Recommended
Authorization
8 18-0298 Authorization to accept initial annual rental bid for Contract 18-360-11 Proposal to Lease for five (5) years, 2.5± acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion) in the amount of $50,000.00
Attachments:
Aerial Map.Parcel 23.10 4.5.18.pdf Recommended
9 18-0309 Authorization to amend Board Order of February 1, 2018, regarding Authorization to execute change orders to decrease purchase orders or carryforward FY2017 encumbrances to FY2018, Agenda Item No. 8, File No. 18-0001
Recommended
Authority to Advertise
10 18-0319 Authority to advertise Contract 18-603-21, Furnish, Deliver and Install Spring Loaded Covers to North Branch TARP Structures, estimated cost $75,000.00, Account 201-50000-645620, Requisition 1490752
Recommended
11 18-0320 Authority to advertise Contract 18-970-11, Janitorial Services at Various Locations, estimated cost $751,800.00, Account 101-69000-612490, Requisition 1487112
Recommended
12 18-0323 Authority to advertise Contract 18-601-21 Furnish and Deliver a Submersible Pump to the Calumet Water Reclamation Plant, estimated cost $175,000.00, Account 201-50000-634600, Requisition 1480498
Recommended
13 18-0324 Authority to advertise Contract 18-702-11 “Furnishing Data Transmission Services for Cellular Communications”, estimated cost $19,500.00, Account 101-69000-612210, Requisition 1477212
Recommended
14 18-0329 Authority to advertise Contract 18-753-11 Contract Farming at the Hanover Park Water Reclamation Plant, estimated cost $337,000.00, Accounts 101-67000-612520/612530, Requisition 1486758
Recommended
15 18-0332 Authority to advertise Contract 18-053-11 Furnish and Deliver Lamps and Emergency Lighting to Various Locations for a One (1) Year Period, estimated cost $43,000.00, Account 101-20000-623070
Recommended
16 18-0346 Authority to advertise Contract 18-486-11 to Provide Dedicated Point to Point Telemetry communication service for District Infrastructure for one year with an option for a one-year extension, estimated cost $912,000.00, Accounts 101-66000/67000/68000/69000-612210, Requisition 1487711
Recommended
17 18-0357 Authority to advertise Contract 14-252-5F Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois, estimated cost between $7,190,938.55 and $8,704,820.35, Account 501-50000-645620, Requisition 1490255
14-252-5F Natalie Creek in Midlothian.pdf Attachments:
Recommended
Issue Purchase Order
18 18-0300 Issue purchase order and enter into an agreement with Unum Life Insurance Company of America, a wholly-owned subsidiary of Unum Group, to provide group term life insurance for employees for a one-year period, in an amount not to exceed $83,831.00, Accounts 101-25000-601250, 501-25000-601250, Requisition 1487085
Recommended
19 18-0304 Issue purchase order to DLT Solutions, LLC to Furnish and Deliver SolarWinds Software and Software License Renewal, in an amount not to exceed $13,880.11 Accounts 101-27000-612820 and 623800, Requisition 1490260
Recommended
20 18-0305 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Equipment, in an amount not to exceed $421,324.86, Accounts 101-27000-612840 and 201-50000-634810, Requisition 1490547
Recommended
21 18-0306 Issue purchase order to CDW Government LLC., to Furnish and Deliver FireEye Web Security Licensing and Support, in an amount not to exceed $37,362.76, Account 101-27000-612840, Requisition 1490542
Recommended
22 18-0307 Issue a purchase order to Gasvoda & Associates Inc., to provide Grundfos Pumps, in a total amount not to exceed $69,750.00, Account 101-69000-623270, Requisition 1487712
Recommended
23 18-0308 Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 17-RFP-34, to provide advanced coaching skills for 70 senior level managers, in a total amount not to exceed $23,400.00, Account 101-25000-601100. Requisition 1490761
Recommended
24 18-0312 Issue purchase order and enter into an agreement with Black & Veatch Corporation for professional engineering services for Contract 10-884-BF Flood Control Project on Deer Creek, in an amount not to exceed $647,745.72. Account 501-50000-612450, Requisition 1489588
Recommended
25 18-0316 Issue purchase order to Rheinhuette Pumps, LLC to Furnish and Deliver an
Axial-Flow Pump to the Stickney WRP Phosphorus Recovery Building, in an amount not to exceed $96,510.00, Account 101-69000-623270, Requisition 1487713
Recommended
26 18-0328 Issue purchase orders for Contract 18-676-11, Pest, Rodent, Termite and
Animal Control at Various Service Areas, Groups A, B, C, D, E, F, and G, to Chicagoland Pest Services Inc., in an amount not to exceed $103,340.00, and Group H to Pest Management Services Inc., in an amount not to exceed $20,000.00, Accounts 101-15000, 69000-612370, 612390, 612420, Requisitions 1474791 AND 1477418
Recommended
27 18-0335 Issue purchase order for Contract 18-607-12 (Re-Bid), Furnish and Deliver Boiler Equipment to Various Locations, to FCX Performance Inc., in an amount not to exceed $175,317.00, Accounts 101-67000/ 68000/69000-623090, Requisitions 1474789, 1474931, 1474932
Recommended
28 18-0339 Issue purchase orders and enter into an agreement with Nu-Recycling Technology Inc., to Provide a Full-Service Lease and Maintenance Agreement for Two Nu-ReTec8800 Automatic Misting and Odor Control Systems at the Stickney and Calumet Water Reclamation Plants, for a total amount not to exceed $433,500.00, Accounts 101-68000-69000-612490, 612600, 623560, Requisitions 1476775, 1481581
Recommended
Award Contract
29 18-0327 Authority to award Contract 18-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries Inc., in an amount not to exceed $12,970,168.95, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1476124, 1476776, and 1480762
Contract 18-611-11 Revised Appendix D Report.pdf Attachments:
Recommended
30 18-0345 Authority to award Contract 16-605-23 (Re-Bid), Installation of Drainage Tile and Bioreactors at the Prairie Plan Site in Fulton County, Illinois, to Bro-Mac and Sons Inc., in an amount not to exceed $138,500.00, Account 201-50000-645690, Requisition 1414640
Recommended
Increase Purchase Order/Change Order
31 18-0303
Authority to increase purchase order for Contract 15-RFP-17R Workplace Behavioral Skills Training for Maintenance Laborers for a Three-Year Period (Re-Bid), to Morton College in an amount of $17,326.08, from an amount of $26,713.35, to an amount not to exceed $44,039.43, Account 101-25000-601100, Purchase Order 3089072
Change Order Log - Contract 15-RFP-17R Attachments:
Recommended
32 18-0322 Authority to decrease purchase order and amend the agreement with the Public Building Commission of Chicago, to implement various Energy Efficiency Projects at the Stickney and Calumet Water Reclamation Plants, in an amount of $180,181.15 from an amount of $4,250,000.00 to an amount not to exceed $4,069,818.85, Account 401-50000-645680, Purchase Order 3089296
Recommended
33 18-0358 Authority to increase the purchase order and to exercise an option to extend the agreement for an additional one-year period for Contract 14-RFP-32 for Third Party Claims Administrator Services with PMA Management Corp. in an amount of $250,000.00, from an amount of $696,999.91 to an amount not to exceed $946,999.91, Accounts 101-25000-601170 and 901-30000-601090, Purchase Order 3085673 change order.pdf Attachments:
Recommended
Judiciary Committee
Report
34 18-0356 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous
Claims under $10,000.00
Recommended
Authorization
35 18-0299 Authority to settle the Workers’ Compensation Claim of Phaedra Bullock vs. MWRDGC, Case 10 WC 46161 Illinois Workers’ Compensation Commission, in the sum of $246,000.00, Account 901-30000-601090
Recommended
36 18-0301 Authority to settle the Illinois Workers’ Compensation Claim of Michael Roman vs. MWRDGC, Claim Number: W001972464 in the sum of $13,565.65, Account 901-30000-601090
Recommended
37 18-0336 Authority to settle the Workers’ Compensation Claim of Randall Perini vs. MWRDGC, Claim 14 WC 39639, Illinois Workers’ Compensation Commission (IWCC), in the sum of $50,000.00, Account 901-30000-601090
Recommended
38 18-0354 Authority to settle the Workers’ Compensation Claim of Javier Salazar vs. MWRDGC, Claim 14 WC 010507, Illinois Workers’ Compensation Commission (IWCC), in the sum of $27,062.25, Account 901-30000-601090
Recommended
Monitoring & Research Committee
Authorization
39 18-0337 Authorization for payment to Marquette University for the annual membership in the National Science Foundation Industry/University Cooperative Research Center for Water Equipment and Policy, in an amount not to exceed $50,000.00, Account 101-15000-612280
Recommended
Real Estate Development Committee
Authorization
40 18-0343 Consent to sublease between Lakeshore Recycling Systems, LLC and Ozinga Materials Inc. of 6.75 acres of the Lakeshore leasehold located at 3151 South California Avenue in Chicago, Illinois; Main Channel Parcel 42.06. Consideration shall be an annual fee of $34,883.46
Aerial Map.Parcel 42.06 4.5.18.pdf Attachments:
Recommended
41 18-0344 Authority to grant a 25-year, 6,682 + sq. ft. non-exclusive easement to Peoples Gas Light and Coke Company to continue to construct, reconstruct, operate, maintain, repair, replace, and remove a 30-inch natural gas pipeline on District North Shore Channel Parcel 9.10 located near the intersection of Francisco Avenue and Ainslie Street in Chicago, Illinois. Consideration shall be an initial annual easement fee of $14,000.00
Aerial Map.Parcel 9.10.pdf Attachments:
Recommended
42 18-0348 Authority to issue a 4-month permit to Ford Motor Company on the eastern 24.5 acres of District real estate located at the Cal-Sag Channel and Ridgeland Avenue in Alsip, Illinois and known as the Ridgeland Avenue Drying Facility; Cal-Sag Channel Parcel 10.04 (portion) for storing motor vehicles. Consideration shall be a monthly permit fee of $4,000.00 per acre, subject to upward adjustments in accordance with the terms and conditions stated herein
Aerial Map.Parcel 10.04 4.5.18.pdf Attachments:
Recommended
43 18-0355 Authority to issue a five (5) year permit to the Illinois State Toll Highway Authority
to continue to maintain, repair, reconstruct and restore an existing access road located west of Higgins Road at the Majewski Reservoir Site in Elk Grove Village, Illinois to remove approximately 500,000 cubic yards of soil for roadway improvement work in connection with the construction of the O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Aerial Map.Majewski Reservoir (ISTHA) Attachments:
Recommended
Stormwater Management Committee
Report
44 18-0315 Report on intergovernmental agreements with municipalities for the use of Global Positioning System units to complete sewer system mapping
Recommended
Authorization
45 18-0338 Authority to enter into a Community Development Block Grant Disaster Recovery Program Subrecipient Agreement with Cook County for joint funding of flood-relief management projects and stormwater management planning studies located in Cook County
Recommended
Approval of the Consent Agenda with the exception of Items: 4 and 46
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Martin J. Durkan, seconded by Frank Avila. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Miscellaneous & New Business
Resolution
46 18-0289 RESOLUTION sponsored by the Board of Commissioners recognizing the 51st Annual Chicago Business Opportunity Fair
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
Executive Session
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that an executive session be held for the Committee on Judiciary to discuss one matter of pending litigation. Motion carried by roll call 8:0
Adjournment
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