Metropolitan Water Reclamation District of Greater Chicago Board met April 5.
Here is the minutes provided by the Board:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments
Glenn Mackey and Verzell James, West End Area Pumping Station Impact Task Force and William Balling, Superintendent, Morton Grove Niles Water Commission, addressed the Board regarding the Evanston pumping station project
George Blakemore, concerned citizen, addressed the Board on various items
Recess and Convene as Committee of the Whole
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:30 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee
Report
1 18-0317 Report to the Board of Commissioners on The Boeing Company’s Request for Reimbursement in the amount of $128,960.09 pursuant to the terms of a Tax Reimbursement Agreement approved by the Board on September 6, 2001
Published and Filed
2 18-0326 Report on the Government Finance Officer’s Association Distinguished Budget Presentation Award to the District for the 2017 Budget and Certificates of Achievement for Excellence in Financial Reporting to the District, the MWRD Retirement Fund, and to the MWRD Retiree Health Care Trust for the Fiscal Year 2016
Published and Filed
3 18-0321 Authority to add Project 18-915-21, Furnish and Deliver an Articulating Boom Lift to the Stickney Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $70,000.00
Approved
4 18-0340 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $319.00, for travel to Washington, DC, to attend NACWA National Water Fly In, Accounts 101-15000-612030/612080
A motion was made by Martin J. Durkan, seconded by Josina Morita, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Procurement Committee
Report
5 18-0313 Report on advertisement of Request for Proposal 18-RFP-11, Professional Services to Address Infiltration in Six Elevator Shafts at the Mainstream Pump Station, estimated cost $250,000.00, Account 401-50000-612450, Requisition 1489088 (As Revised)
Published and Filed
6 18-0333 Report of bid opening of Tuesday, March 13, 2018
Published and Filed
7 18-0341 Report of bid opening of Tuesday, March 27, 2018
Published and Filed
Authorization
8 18-0298 Authorization to accept initial annual rental bid for Contract 18-360-11 Proposal to Lease for five (5) years, 2.5± acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion) in the amount of $50,000.00
Attachments:
Aerial Map.Parcel 23.10 4.5.18.pdf Approved
9 18-0309 Authorization to amend Board Order of February 1, 2018, regarding Authorization to execute change orders to decrease purchase orders or carryforward FY2017 encumbrances to FY2018, Agenda Item No. 8, File No. 18-0001
Approved
Authority to Advertise
10 18-0319 Authority to advertise Contract 18-603-21, Furnish, Deliver and Install Spring Loaded Covers to North Branch TARP Structures, estimated cost $75,000.00, Account 201-50000-645620, Requisition 1490752
Approved
11 18-0320 Authority to advertise Contract 18-970-11, Janitorial Services at Various Locations, estimated cost $751,800.00, Account 101-69000-612490, Requisition 1487112
Approved
12 18-0323 Authority to advertise Contract 18-601-21 Furnish and Deliver a Submersible Pump to the Calumet Water Reclamation Plant, estimated cost $175,000.00, Account 201-50000-634600, Requisition 1480498
Approved
13 18-0324 Authority to advertise Contract 18-702-11 “Furnishing Data Transmission Services for Cellular Communications”, estimated cost $19,500.00, Account 101-69000-612210, Requisition 1477212
Approved
14 18-0329 Authority to advertise Contract 18-753-11 Contract Farming at the Hanover Park Water Reclamation Plant, estimated cost $337,000.00, Accounts 101-67000-612520/612530, Requisition 1486758
Approved
15 18-0332 Authority to advertise Contract 18-053-11 Furnish and Deliver Lamps and Emergency Lighting to Various Locations for a One (1) Year Period, estimated cost $43,000.00, Account 101-20000-623070
Approved
16 18-0346 Authority to advertise Contract 18-486-11 to Provide Dedicated Point to Point Telemetry communication service for District Infrastructure for one year with an option for a one-year extension, estimated cost $912,000.00, Accounts 101-66000/67000/68000/69000-612210, Requisition 1487711
Approved
17 18-0357 Authority to advertise Contract 14-252-5F Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois, estimated cost between $7,190,938.55 and $8,704,820.35, Account 501-50000-645620, Requisition 1490255
14-252-5F Natalie Creek in Midlothian.pdf Attachments:
Approved
Issue Purchase Order
18 18-0300 Issue purchase order and enter into an agreement with Unum Life Insurance Company of America, a wholly-owned subsidiary of Unum Group, to provide group term life insurance for employees for a one-year period, in an amount not to exceed $83,831.00, Accounts 101-25000-601250, 501-25000-601250, Requisition 1487085
Approved
19 18-0304 Issue purchase order to DLT Solutions, LLC to Furnish and Deliver SolarWinds Software and Software License Renewal, in an amount not to exceed $13,880.11 Accounts 101-27000-612820 and 623800, Requisition 1490260
Approved
20 18-0305 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Equipment, in an amount not to exceed $421,324.86, Accounts 101-27000-612840 and 201-50000-634810, Requisition 1490547
Approved
21 18-0306 Issue purchase order to CDW Government LLC., to Furnish and Deliver FireEye Web Security Licensing and Support, in an amount not to exceed $37,362.76, Account 101-27000-612840, Requisition 1490542
Approved
22 18-0307 Issue a purchase order to Gasvoda & Associates Inc., to provide Grundfos Pumps, in a total amount not to exceed $69,750.00, Account 101-69000-623270, Requisition 1487712
Approved
23 18-0308 Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 17-RFP-34, to provide advanced coaching skills for 70 senior level managers, in a total amount not to exceed $23,400.00, Account 101-25000-601100. Requisition 1490761
Approved
24 18-0312 Issue purchase order and enter into an agreement with Black & Veatch Corporation for professional engineering services for Contract 10-884-BF Flood Control Project on Deer Creek, in an amount not to exceed $647,745.72. Account 501-50000-612450, Requisition 1489588
Approved
25 18-0316 Issue purchase order to Rheinhuette Pumps, LLC to Furnish and Deliver an Axial-Flow Pump to the Stickney WRP Phosphorus Recovery Building, in an amount not to exceed $96,510.00, Account 101-69000-623270, Requisition 1487713
Approved
26 18-0328 Issue purchase orders for Contract 18-676-11, Pest, Rodent, Termite and Animal Control at Various Service Areas, Groups A, B, C, D, E, F, and G, to Chicagoland Pest Services Inc., in an amount not to exceed $103,340.00, and Group H to Pest Management Services Inc., in an amount not to exceed $20,000.00, Accounts 101-15000, 69000-612370, 612390, 612420, Requisitions 1474791 AND 1477418
Approved
27 18-0335 Issue purchase order for Contract 18-607-12 (Re-Bid), Furnish and Deliver Boiler Equipment to Various Locations, to FCX Performance Inc., in an amount not to exceed $175,317.00, Accounts 101-67000/ 68000/69000-623090, Requisitions 1474789, 1474931, 1474932
Approved
28 18-0339 Issue purchase orders and enter into an agreement with Nu-Recycling Technology Inc., to Provide a Full-Service Lease and Maintenance Agreement for Two Nu-ReTec8800 Automatic Misting and Odor Control Systems at the Stickney and Calumet Water Reclamation Plants, for a total amount not to exceed $433,500.00, Accounts 101-68000-69000-612490, 612600, 623560, Requisitions 1476775, 1481581
Approved
Award Contract
29 18-0327 Authority to award Contract 18-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, to Independent Mechanical Industries Inc., in an amount not to exceed $12,970,168.95, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1476124, 1476776, and 1480762
Contract 18-611-11 Revised Appendix D Report.pdf Attachments:
Approved
30 18-0345 Authority to award Contract 16-605-23 (Re-Bid), Installation of Drainage Tile and Bioreactors at the Prairie Plan Site in Fulton County, Illinois, to Bro-Mac and Sons Inc., in an amount not to exceed $138,500.00, Account 201-50000-645690, Requisition 1414640
Approved
Increase Purchase Order/Change Order
31 18-0303
Authority to increase purchase order for Contract 15-RFP-17R Workplace Behavioral Skills Training for Maintenance Laborers for a Three-Year Period (Re-Bid), to Morton College in an amount of $17,326.08, from an amount of $26,713.35, to an amount not to exceed $44,039.43, Account 101-25000-601100, Purchase Order 3089072
Change Order Log - Contract 15-RFP-17R Attachments:
Approved
32 18-0322 Authority to decrease purchase order and amend the agreement with the Public Building Commission of Chicago, to implement various Energy Efficiency Projects at the Stickney and Calumet Water Reclamation Plants, in an amount of $180,181.15 from an amount of $4,250,000.00 to an amount not to exceed $4,069,818.85, Account 401-50000-645680, Purchase Order 3089296
Approved
33 18-0358 Authority to increase the purchase order and to exercise an option to extend the agreement for an additional one-year period for Contract 14-RFP-32 for Third Party Claims Administrator Services with PMA Management Corp. in an amount of $250,000.00, from an amount of $696,999.91 to an amount not to exceed $946,999.91, Accounts 101-25000-601170 and 901-30000-601090, Purchase Order 3085673
change order.pdf Attachments:
Approved
Judiciary Committee
Report
34 18-0356 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous
Claims under $10,000.00
Published and Filed
Authorization
5, 2018 35 18-0299 Authority to settle the Workers’ Compensation Claim of Phaedra Bullock vs. MWRDGC, Case 10 WC 46161 Illinois Workers’ Compensation Commission, in the sum of $246,000.00, Account 901-30000-601090
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 6 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, Mariyana T. Spyropoulos
Present: 1 - David J. Walsh Absent: 1 - Barbara J. McGowan 36 18-0301 Authority to settle the Illinois Workers’ Compensation Claim of Michael Roman vs. MWRDGC, Claim Number: W001972464 in the sum of $13,565.65, Account 901-30000-601090
Approved
37 18-0336 Authority to settle the Workers’ Compensation Claim of Randall Perini vs. MWRDGC, Claim 14 WC 39639, Illinois Workers’ Compensation Commission (IWCC), in the sum of $50,000.00, Account 901-30000-601090
Approved
38 18-0354 Authority to settle the Workers’ Compensation Claim of Javier Salazar vs. MWRDGC, Claim 14 WC 010507, Illinois Workers’ Compensation Commission (IWCC), in the sum of $27,062.25, Account 901-30000-601090
Approved
Monitoring & Research Committee
Authorization
39 18-0337 Authorization for payment to Marquette University for the annual membership in the National Science Foundation Industry/University Cooperative Research Center for Water Equipment and Policy, in an amount not to exceed $50,000.00, Account 101-15000-612280
Approved
Real Estate Development Committee
Authorization
40 18-0343 Consent to sublease between Lakeshore Recycling Systems, LLC and Ozinga Materials Inc. of 6.75 acres of the Lakeshore leasehold located at 3151 South California Avenue in Chicago, Illinois; Main Channel Parcel 42.06. Consideration shall be an annual fee of $34,883.46
Aerial Map.Parcel 42.06 4.5.18.pdf Attachments:
Approved
41 18-0344 Authority to grant a 25-year, 6,682 + sq. ft. non-exclusive easement to Peoples Gas Light and Coke Company to continue to construct, reconstruct, operate, maintain, repair, replace, and remove a 30-inch natural gas pipeline on District North Shore Channel Parcel 9.10 located near the intersection of Francisco Avenue and Ainslie Street in Chicago, Illinois. Consideration shall be an initial annual easement fee of $14,000.00
Aerial Map.Parcel 9.10.pdf Attachments:
Approved
42 18-0348 Authority to issue a 4-month permit to Ford Motor Company on the eastern 24.5 acres of District real estate located at the Cal-Sag Channel and Ridgeland Avenue in Alsip, Illinois and known as the Ridgeland Avenue Drying Facility; Cal-Sag Channel Parcel 10.04 (portion) for storing motor vehicles. Consideration shall be a monthly permit fee of $4,000.00 per acre, subject to upward adjustments in accordance with the terms and conditions stated herein
Aerial Map.Parcel 10.04 4.5.18.pdf Attachments:
Approved
43 18-0355 Authority to issue a five (5) year permit to the Illinois State Toll Highway Authority to continue to maintain, repair, reconstruct and restore an existing access road located west of Higgins Road at the Majewski Reservoir Site in Elk Grove Village, Illinois to remove approximately 500,000 cubic yards of soil for roadway improvement work in connection with the construction of the O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Aerial Map.Majewski Reservoir (ISTHA) Attachments:
Approved
Stormwater Management Committee
Report
44 18-0315 Report on intergovernmental agreements with municipalities for the use of Global Positioning System units to complete sewer system mapping
Published and Filed
45 18-0338 Authority to enter into a Community Development Block Grant Disaster Recovery Program Subrecipient Agreement with Cook County for joint funding of flood-relief management projects and stormwater management planning studies located in Cook County
Approved
Approval of the Consent Agenda with the exception of Items: 4, 35, and 46
A motion was made by Martin J. Durkan, seconded by David J. Walsh, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan Miscellaneous and New Business
Resolution
46 18-0289 RESOLUTION sponsored by the Board of Commissioners recognizing the 51st Annual Chicago Business Opportunity Fair
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Meeting Summary
Speakers
Matthew Glavas, Comptroller, MWRD, presented GFOA Awards of Distinguishment and Excellence to the District (Re: Finance Item #2)
Cynthia Jordan, Chicago Minority Development Council, accepted the resolution recognizing the 51st Annual Chicago Business Opportunity Fair (Re: Miscellaneous New Business Item #46)
Finance Item #1 1. Martin J. Durkan requested a copy of the terms and conditions of the agreement
Finance Item #3 1. Debra Shore expressed concerns on equipment monitoring
Procurement Item #25 1. Frank Avila requested meaning of NAFTA market
Procurement Item #31 1. Josina Morita requested copy of District's sexual harassment policy and training
Stormwater Management Item #45 1. Mariyana T. Spyropoulos requested the total cost 2. Kari K. Steele requested a break down of the cost for each project
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for April 19, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: April 6, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., April 11, 2018.
Adjournment
A motion was made by Debra Shore, seconded by Kari K. Steele, that when the Board Adjourns, it adjourns to meet again on Thursday, April 19, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan Metropolitan Water Reclamation District of Greater Chicago
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