Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met April 19.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:00 a.m.
Roll Call:
Present: 8 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee:
Report-
1 18-0360 Report on Cash Disbursements for the Month of March 2018, in the amount of $26,979,371.09
Recommended
Procurement Committee:
Report-
2 18-0370 Report on advertisement of Request for Proposal 17-RFP-36 Provide Plant Information Management Software for the District’s Seven Water Reclamation Plants, estimated cost $300,000.00, Accounts 401-50000-612430/634820, Requisition 1490770
Recommended
3 18-0378 Report of bid opening of Tuesday, April 3, 2018
Recommended
4 18-0381 Report of bid opening of Tuesday, April 10, 2018
Recommended
5 18-0383 Report on rejection of bids for Contract 18-617-11, Power Distribution Equipment Inspection and Repairs, estimated cost $98,000.00
Recommended
Authorization-
6 18-0375 Authorization to increase cost estimate and re-advertise Contract 16-126-3SR, Summit Conduit Rehabilitation, SSA, from an estimated cost between $1,520,000.00 and $1,840,000.00 to an estimated cost between $2,375,000.00 and $2,875,000.00, Account 401-50000-645700, Requisition 1474785
Recommended
7 18-0393 Authorization to amend Board Order of April 5, 2018 authorizing the acceptance of the initial annual rental bid for Contract 18-360-11 Proposal to Lease for five (5) years, 2.5+ acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.10 (Western Portion) in the amount of $50,000.00, to include the name of the successful bidder, Hicksgas, LLC d/b/a Liberty Propane (“Hicks”), in the Board Order’s title and concluding paragraph
Recommended
Authority to Advertise-
8 18-0366 Authority to advertise Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, estimated cost $46,500.00, Account 201-50000-645720, Requisition 1469616
Recommended
9 18-0368 Authority to advertise Contract 18-915-21 Furnish and Deliver an Articulating Boom Lift to the Stickney Water Reclamation Plant, estimated cost $70,000.00, Account 201-50000-634860, Requisition 1487342
Recommended
10 18-0373 Authority to advertise Contract 18-679-11 Roof Inspection Services at Various Locations, estimated cost $99,000.00, Account 101-69000-612240, Requisition 1474251
Recommended
11 18-0376 Authority to advertise Contract 18-362-11 for public tender of bids the sale of an approximately 73-acre parcel of District real estate located at 820 W. 138th Street in Riverdale, Illinois. The minimum sale price bid shall be established at $530,000.00
Recommended
Issue Purchase Order-
12 18-0334 Issue purchase order to CDW Government, LLC and enter into an agreement with Microsoft Corporation for Microsoft Premier software and directory services support, in an amount not to exceed $23,266.80, Account 101-27000-612820, Requisition 1490779.
Recommended
13 18-0365 Issue purchase order to exercise option to extend for a three-year period with PT Chicago, LLC for space at Presidential Towers located at 575 West Madison Street, in Chicago, Illinois for TARP Telemetry Radio Equipment for a period from September 1, 2018 through August 31, 2021, in an amount not to exceed $179,265.71, Account 101-69000-612330, Requisition 1478966
Recommended
14 18-0385 Issue purchase order for Contract 18-101-12 (Re-Bid), Perform Olfactometry Analysis of Odorous Gas Samples, to St. Croix Sensory Inc., in an amount not to exceed $21,500.00, Account 201-50000-612440, Requisition 1469599
Recommended
15 18-0386 Issue purchase orders and enter into agreements with Jose A. Lopez and Michael J. Weicher, for their services as Commissioners on MWRD’s Ethics Commission, in an amount not to exceed $2,500.00 per Commissioner for a two-year period, Account 101-11000-612430, Requisitions 1492045, 1492046
Recommended
16 18-0396 Issue purchase order for Contract 18-105-12 (Re-Bid), Provide Gas Analysis of Odorous Compounds in Gas Samples, to ALS Group USA Corp a/k/a ALS Environmental, in an amount not to exceed $19,120.00, Account 201-50000-612440, Requisition 1469431
Recommended
17 18-0397 Issue purchase order for Contract 18-935-12 (Re-Bid), Furnishing and Delivering Sodium Hydroxide, to Olin Corporation, in an amount not to exceed $5,045,312.00, Account 101-69000-623560, Requisition 1460504
Deferred by Frank Avila
18 18-0398 Issue purchase order for Contract 18-109-11, Maintenance Services and Consumables for the Calumet Analytical Laboratory Reagent Grade Water System, to Total Water Treatment Systems Inc. (TWTS), in an amount not to exceed $17,587.00, Accounts 101-16000-612490, 623570, Requisition 1480247
Recommended
19 18-0399 Issue purchase orders and enter into agreements for Contract 18-RFP-06 Legal Services for Workers’ Compensation Defense for the period June 1, 2018 through May 31, 2020 with the option to extend for an additional one-year period, with Dennis Noble and Associates, P.C. in an amount not to exceed $225,000.00, and Nyhan, Bambrick, Kinzie & Lowry P.C. in an amount not to exceed $150,000.00, Account 101-25000-612430, Requisition 1481599
Recommended
Award Contract-
20 18-0384 Authority to award Contract 17-845-3P, Heavy Equipment Storage Building Site Improvements, Bulk Material Storage Building, Calumet Water Reclamation Plant and O’Brien Water Reclamation Plant, to Rausch Infrastructure LLC, in an amount not to exceed $1,961,700.00, plus a five (5) percent allowance for change orders in an amount of $98,085.00, for a total amount not to exceed $2,059,785.00, Account 401-50000-645680, Requisition 1480002
Recommended
Increase Purchase Order/Change Order-
21 18-0367 Authority to decrease Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture, in an amount of $22,326.89, from an amount of $232,300,662.02, to an amount not to exceed $232,278,335.13, Accounts 401-50000-645650, 645780, 645680, Purchase Order 4000020
Recommended
22 18-0369 Authority to decrease Contract 09-365-5F Heritage Park Flood Control Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount of $392,827.34, from an amount of $29,305,851.33, to an amount not to exceed $28,913,023.99, Account 501-50000-645620, Purchase Order 5001339
Recommended
23 18-0374 Authority to increase Contract 17-689-12 (Re-Bid) Test and Repair Underground Storage Tanks at Various Locations, to Stenstrom Petroleum Services Group in an amount of $35,000.00, from an amount of $115,129.73, to an amount not to exceed $150,129.73, Accounts 101-15000, 67000, 68000, 69000-612240, 612490, 612840, 623070, 623270, Purchase Orders 5001629, 5001630, 5001631, 5001632, 5001633, Requisition 1491750
Recommended
Budget & Employment Committee:
Authorization-
24 18-0377 Authority to transfer 2018 departmental appropriations in the amount of $25,000.00 in the Corporate Fund
Recommended
Engineering Committee:
Report-
25 18-0379 Report on change orders authorized and approved by the Director of Engineering during the month of March 2018
Recommended
Authorization
26 18-0380 Authority to enter into an Intergovernmental Agreement and make payment to the Fox River Water Reclamation District for Anaerobic Digestion Improvements for the Albin D. Pagorski Water Reclamation Facility of the Fox River Water Reclamation District (17-IGA-03) in an amount not to exceed $2,915,922.00, Account 401-50000-612400, Requisition 1492044
Deferred by David J. Walsh
Maintenance & Operations Committee:
Authorization-
27 18-0392 Authority to issue specific leases to tenant farmers under the farm management program administrated by the District’s consultant, Heartland Bank and Trust Company, for land parcels of various acreages located at the Prairie Plan Operations in Fulton County, Illinois, for a one year period, pursuant to 17-RFP-31, Farm Management Support Services. Consideration shall be a sum total initial annual rent for all leases of $669,677.38
Recommended
Monitoring & Research Committee:
Authorization-
28 18-0364 Authorization to enter into a Copyright License Agreement with UWM Research Foundation Inc. for a Software Tool for Probabilistic Reliability Evaluation and Effluent Quality Risk Analysis of Wastewater Treatment Plants
Recommended
Pension, Human Resources & Civil Service Committee:
Authorization-
29 18-0362 Authority to amend employee leave benefits for non-represented employees to include paid parental leave
Deleted by the Executive Director
30 18-0387 Request for advice and consent to the reappointment of Jose A. Lopez and Michael J. Weicher as Commissioners of MWRD’s Ethics Commission for two-year terms pursuant to the Ethics Ordinance
Recommended
Real Estate Development Committee:
Authorization-
31 18-0388 Authority to grant a 25-year, 120,000± sq. ft. non-exclusive easement to the Village of Schaumburg to continue to construct, reconstruct, operate, maintain, repair, replace and remove a 12” sanitary sewer line known as the Briar Pointe sanitary sewer line on District real estate located within the Hanover Park Water Reclamation Plant premises in Hanover Park, Illinois. Consideration shall be a nominal fee of $10.00
Recommended
32 18-0389 Authority to issue a five (5) year permit to NeighborSpace for continued use of 1.8+ acres of District real estate located along the east bank of the North Branch of the Chicago River between Montrose Avenue and 212 feet south of Berteau Avenue in Chicago, Illinois; North Shore Channel Parcel 10.03 for riverbank management and restoration and maintenance of a wood chipped path. Consideration shall be a nominal fee of $10.00
Recommended
33 18-0390 Authority to issue a five (5) year permit to the U.S. Department of Interior, U.S. Geological Survey and the University of Illinois at Urbana Champaign, as co-permittees, to continue to access, operate, maintain and improve their Chicago Waterway Observatory within an approximate 3’ x 6’ area of the District’s Chicago River Controlling Works South Sluice Gate Building located at DuSable Harbor in Chicago, Illinois. Consideration shall be a nominal fee of $10.00
Recommended
34 18-0391 Authority to amend lease agreement dated August 31, 2017, between the District and Reliable Materials Corporation of Illinois on 5.65± acres of District real estate located at 4101 South Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.01 to allow an additional use of operating a concrete ready-mix plant facility. Consideration shall be a $5,000.00 document preparation fee
Recommended
Stormwater Management Committee:
Report-
35 18-0382 Report on Green Infrastructure, Detention, and Compensatory Storage Volumes Required by the Watershed Management Ordinance
Recommended
Approval of the Consent Agenda with the exception of Items: 17, 26, 29, 36, 37, and 38-
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Martin J. Durkan, seconded by Frank Avila. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Miscellaneous & New Business:
Resolution-
36 18-0400 Resolution sponsored by the Board of Commissioners recognizing May as Asian American Pacific Islander Heritage Month
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
37 18-0401 Resolution sponsored by the Board of Commissioners recognizing Abbey Murphy
A motion was made by David J. Walsh, seconded by Frank Avila, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
38 18-0402 Resolution sponsored by the Board of Commissioners recognizing Dr. Anuja Gupta, Shital Daftari, and Rita Singh for their Leadership in the Women’s Empowerment Campaign of Chicago
A motion was made by Martin J. Durkan, seconded by Frank Avila, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
Executive Session:
None
Adjournment:
The Committee of the Whole meeting of April 19, 2018 was adjourned at 11:20 a.m.
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