Metropolitan Water Reclamation District of Greater Chicago Board met May 17.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Roll Call:
Present: 7 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; David J. Walsh; and Mariyana T. Spyropoulos
Absent: 1 - Kari K. Steele
Approval of Previous Board Meeting Minutes:
A motion was made by Martin J. Durkan, seconded by Frank Avila, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
Mr. Costa Cios addressed the Board (Re: Procurement Item #38)
Recess and Convene as Committee of the Whole:
A motion was made by Martin J. Durkan, seconded by David J. Walsh, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 1:30 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 18-0471 Report on Cash Disbursements for the Month of April 2018, in the amount of $21,263,396.66
Published and Filed
Procurement Committee:
Report-
2 18-0448 Report on advertisement of Request for Proposal 18-RFP-16 POTs Local and Long Distance Services, estimated cost $324,000.00, Account 101-27000-612210, Requisition 1493527
Published and Filed
3 18-0475 Report of bid opening of Tuesday, May 1, 2018 (As Revised)
Published and Filed
4 18-0483 Report of bid opening of Tuesday, May 8, 2018 (As Revised)
Published and Filed
Authorization-
5 18-0446 Authorization to amend Board Order of March 15, 2018, regarding issue a purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventative maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP in an amount not to exceed $537,668.00, Account 101-15000-612860, Requisition 1489243, Agenda Item No. 32, File No. 18-0244
Approved
6 18-0447 Authorization to amend Board Order of April 5, 2018 to increase the purchase order and to exercise an option to extend the agreement for an additional one-year period for Contract 14-RFP-32 for Third Party Claims Administrator Services with PMA Management Corp. in an amount of $250,000.00, from an amount of $696,999.91 to an amount not to exceed $946,999.91, Accounts 101-25000-601170 and 901-30000-601090, Purchase Order 3085673, Agenda Item No. 33, File No. 18-0358
Approved
7 18-0462 Authorization to rescind Board Order of March 15, 2018, accepting initial annual rental bid for Contract 17-368-11 Proposal to Lease for fifty (50) years, 0.074 acres of District real estate located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcel 11.03 (Portion) from SMK3, LLC in the amount of $5,000.00, Agenda Item No. 15, File No. 18-0256 (As Revised)
Approved
8 18-0499 Ratification and approval of the Executive Director's decision authorizing the Director of Procurement and Materials Management's to reduce the committed KWHs from 36.887 MW to 24 MW in the Pennsylvania, New Jersey and Maryland (PJM) upcoming 2021/2022 Reliability Pricing Model (RPM) Base Residual Auction (BRA) for Demand Response (DR)
Approved
Authority to Advertise-
9 18-0456 Authority to advertise Contract 18-613-21, Furnish and Deliver HVAC Coils to the Calumet Water Reclamation Plant, estimated cost $175,000.00, Account No. 201-50000-634650, Requisition No. 1492217
Approved
10 18-0457 Authority to advertise Contract 18-707-21 Roof Replacement at the Hanover Park Water Reclamation Plant, estimated cost $490,000.00, Account 201-50000-645680, Requisition 1474249
Approved
11 18-0458 Authority to advertise Contract 10-883-BF Flood Control Project at Arrowhead Lake, Palos Heights, Illinois, estimated cost between $1,489,491.70 and $1,803,068.90, Account 501-50000-645620, Requisition 1489057
Approved
12 18-0466 Authority to advertise Contract 18-634-11, Inspection and Repairs to Cathodic Protection Systems, estimated cost $400,000.00, Accounts 101-67000/68000/69000-612600, Requisitions 1480773, 1480774, and 1480775
Approved
Issue Purchase Order
13 18-0445 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Primavera Software Maintenance Renewal, in an amount not to exceed $18,565.98, Account 101-27000-612820, Requisition 1493528
Approved
14 18-0449 Issue purchase order to Mythics, Inc, to Furnish and Deliver Oracle Support Renewal, for one year, in an amount not to exceed $240,761.19, Account 101-27000-612820, Requisition 1490778
Approved
15 18-0450 Issue purchase order to Citrix Systems Inc. to Furnish and Deliver Renewal of Six Hundred (600) Citrix XenApp Software Maintenance Licenses, Renewal of Twenty-Five (25) Citrix XenDesktop Software Maintenance Licenses, and Renewal of Two (2) Citrix NetScaler MPX Appliances in an amount not to exceed $64,372.50, Accounts 101-27000-612810, 612820, Requisition 1489771
Approved
16 18-0451 Issue purchase order to CDW Government LLC, to Furnish and Deliver AutoDesk Constructware Software License Renewal for a One-Year Period, in an amount not to exceed $139,327.80 Account 101-27000-612820, Requisition 1493526
Approved
17 18-0453 Issue purchase order and enter into an agreement with PerkinElmer Health Sciences Inc., for preventive maintenance, repair and consumable supplies for various PerkinElmer instruments, in an amount not to exceed $100,728.80, Account 101-16000-612970, 623570, Requisition 1490553
Approved
18 18-0476 Issue purchase orders for Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales & Service Inc., in an amount not to exceed $69,815.00, Account 101-15000-612860, Requisition 1489587
Approved
19 18-0477 Issue purchase order and enter into an agreement with Harris Corporation to Furnish Telephone Support for the TARP Radio Communication System, in an amount not to exceed $35,000.00, Accounts 101-67000, 68000, 69000-612600, Requisition 1440558
Approved
20 18-0484 Issue purchase order for Contract 18-609-11, Furnishing and Delivering Mechanical Parts to Various Service Areas, to Motion Industries Inc., in an amount not to exceed $287,820.00, Accounts 101-67000, 68000, 69000-623270, Requisitions 1478639, 1479635, and 1478124
Approved
21 18-0485 Issue purchase order and enter into an agreement with Howden Roots, LLC, to Provide Shop Repair Services and Field Technician Services for the Blowers at the Calumet Water Reclamation Plant, in a total amount not to exceed $168,991.00, Account 201-50000-645750, Requisition 1490072
Approved
22 18-0486 Issue purchase order for Contract 18-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries Inc., in an amount not to exceed $224,494.16, Accounts 101-67000, 68000, 69000-623560, Requisitions 1482954, 1482955, and 1482956
Approved
23 18-0490 Issue purchase order for Contract 18-110-11, Furnish and Deliver Water Quality Meters and Accessories, to Chen, Garner & Stevens Partners, LLC d/b/a Eureka Water Probes, in an amount not to exceed $32,450.00, Account 101-16000-634970, Requisition 1478640
Approved
24 18-0491 Issue a purchase order and enter into an agreement with V3 Companies of Illinois, Ltd., for professional engineering services for Contract 18-848-5F, Program Management of Stormwater Master Planning in Separate Sewer Service Area, in an amount not to exceed $2,049,967.00, Account 501-50000-612440, Requisition 1492644
Approved
25 18-0492 Issue a purchase order and enter into an agreement with Geosyntec Consultants Inc., for professional engineering services for Contract 18-849-5F, Program Management of Stormwater Master Planning in Combined Sewer Service Area, in an amount not to exceed $2,159,057.00, Account 501-50000-612440, Requisition 1492645
Approved
Increase Purchase Order/Change Order-
26 18-0472 Authority to increase Contract 16-125-4F McCook Reservoir Expanded Stage 2 Slope Stabilization and Retaining Walls, SSA to Schwartz Excavating Inc. in an amount of $1,376,551.49, from an amount of $7,388,071.94, to an amount not to exceed $8,764,623.43, Account 401-50000-645630, Purchase Order 4000047
Approved
27 18-0496 Authority to increase Contract 15-913-21, Rehabilitate the Digester Gas Turbine at the Stickney Water Reclamation Plant, in an amount of $65,638.93, from an amount of $2,038,000.00, to an amount not to exceed $2,103,638.93, Account 201-50000-645650, Purchase Order 5001556
Approved
Budget & Employment Committee:
Report-
28 18-0468 Report on Budgetary Revenues and Expenditures for the first quarter of 2018, ended March 31, 2018
Published and Filed
Authorization
29 18-0489 Authority to transfer 2018 departmental appropriations in the amount of $6,500.00 in the Corporate Fund
Approved
Engineering Committee:
Report-
30 18-0474 Report on change orders authorized and approved by the Director of Engineering during the month of April 2018
Published and Filed
Ethics Committee:
Authorization-
31 18-0493 Authority to enter into discussions with Cook County to explore terms related to authorizing Cook County’s Independent Inspector General to serve as MWRD’s Inspector General
Approved
Judiciary Committee:
Authorization-
32 18-0440 Authority to settle the Workers’ Compensation Claim of Esther Billich vs. MWRDGC, Claim 15 WC 03385, Illinois Workers’ Compensation Commission (IWCC), in the sum of $42,596.29, Account 901-30000-601090
Approved
33 18-0452 Authority to settle the Illinois Workers’ Compensation Claim of John Murray vs. MWRDGC, Claim Number: W001539286 in the sum of $52,544.43, Account 901-30000-601090
Approved
34 18-0481 Authority to settle the Workers’ Compensation Claim of Richard Flemons vs. MWRDGC, Case 15 WC 042451 Illinois Workers’ Compensation Commission, in the sum of $350,000.00, Account 901-30000-601090 (Deferred from the May 17, 2018 Board Meeting)
Deferred by David J. Walsh
35 18-0487 Authority to settle the Illinois Workers’ Compensation Claim of Johnson Olowu vs. MWRDGC, Claim Number: W001690520 in the sum of $43,146.51, Account 901-30000-601090
Approved
Maintenance & Operations Committee:
Authorization-
36 18-0459 Authorization to Amend Board Order of April 19, 2018, for Authority to issue specific leases to tenant farmers under the farm management program administrated by the District’s consultant, Heartland Bank and Trust Company, for land parcels of various acreages located at the Prairie Plan Operations in Fulton County, Illinois, for a one year period, pursuant to 17-RFP-31, Farm Management Support Services. Consideration shall be a sum total initial annual rent for all leases of $669,677.38, Agenda Item No. 27, File No. 18-0392
Approved
Real Estate Development Committee:
Authorization-
37 18-0463 Authority to issue an 8-day permit to the City of Blue Island to use the park area of the District’s Blue Island SEPA Station as an athletes’ village and viewing area and to use Cal-Sag Channel Parcel 15.09 for parking during its “3rd Annual Chicago Southland Dragon Boat Festival” on the Cal-Sag Channel on June 2, 2018. Consideration shall be a nominal fee of $10.00
Approved
38 18-0465 Authorization to rescind Board Order of October 5, 2017, authorizing an amendment to lease agreement dated October 7, 1993, between the District and the Alsip Park District allowing a surrender of a 0.074 acre portion of its 79.931 acre leasehold located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois, and known as part of Cal-Sag Channel Parcel 11.03, Agenda Item No. 55, File No. 17-1019
Approved
39 18-0470 Authority to amend lease agreement dated June 15, 2000, between the District and Lakeshore Recycling Systems, LLC on 6.79 acres of District real estate located at 3152 South California Avenue in Chicago, Illinois; Main Channel Parcels 42.08 and 42.12 to allow an additional use of installing a floating barge dock along the western edge of its leasehold and southernmost tip of the Collateral Channel. Consideration shall be a $5,000.00 document preparation fee
Deleted by the Executive Director
40 18-0495 Authority to pay 2017 real estate taxes in the amount of $99,735.20 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Fulton County, Illinois. Account 101-30000-667130
Approved
41 18-0498 Authority to pay 2017 real estate taxes in the amount of $583,278.02 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Will County, Illinois. Account 101-30000-667130
Approved
Stormwater Management Committee:
Authorization-
42 18-0478 Authority to negotiate Intergovernmental Agreements to assist various local municipalities and other governmental organizations with Phase II Stormwater Management Projects (As Revised)
Approved
43 18-0479 Authority to amend an Intergovernmental Agreement and make payment to the Village of Berkeley for the design, construction, operation and maintenance of the McDermott Drive and Morris Avenue storm sewer improvements under Phase II of the Stormwater Management Program in an amount not to exceed $3,653,622.00, Account 501-50000-612400, 16-IGA-04
Approved
44 18-0488 Authority to Amend the Intergovernmental Agreement with the Cook County Land Bank Authority for the continued acquisition of flood-prone properties in unincorporated Riverside Lawn
Approved
Approval of the Consent Agenda with the exception of Items: 34, 39, 45, 46, 47 and 48-
A motion was made by David J. Walsh, seconded by Josina Morita, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 6 - Frank Avila, Martin J. Durkan, Josina Morita, Debra Shore, David J. Walsh, Mariyana T. Spyropoulos
Absent: 2 - Barbara J. McGowan, Kari K. Steele
Miscellaneous and New Business:
Memorial Resolution-
45 18-0480 Memorial Resolution sponsored by the Board of Commissioners honoring the memory of Gregory Bates Hart
A motion was made by David J. Walsh, seconded by Frank Avila, that this Memorial Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Resolution-
46 18-0482 Resolution sponsored by the Board of Commissioners congratulating Jorge Ramirez on his retirement
A motion was made by Martin J. Durkan, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
47 18-0494 Resolution sponsored by the Board of Commissioners recognizing Sikh American Awareness and Appreciation Day
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Ordinance - Prevailing Wage Rate-
48 PWR18-001 Adoption of Prevailing Wage Act Ordinance
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that this Prevailing Wage Rate Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Kari K. Steele
Meeting Summary:
Speakers-
Nikkida Hart accepted the resolution sponsored by the Board honoring the memory of Gregory Bates Hart. (Re: Miscellaneous and New Business Item #45)
Jorge Ramirez accepted the resolution sponsored by the Board congratulating him on his retirement as president of the Chicago Federation of Labor (CFL) and a vice president of the American Federation of Labor and Congress of Industrial Organizations (AFL-CIO). (Re: Miscellaneous and New Business Item #46)
Dr. Pradeep Singh Gill, President of the Sikh Religious Society, Palatine, IL, Dr. Hardarshan Singh Valia, Steel and Coal Scientist and Professor Kulwant Singh Hundal, accepted the resolution sponsored by the Board recognizing Sikh American Awareness and Appreciation Day. (Re: Miscellaneous and New Business Item #47)
Summary of Requests-
Procurement Item #24
1. Josina Morita requested a copy of the plan for the Board's review.
2. Barbara J. McGowan requested a summary of five geographical areas where storm water pilot programs were conducted.
Study Session-
Frank Avila requested a study session to be held to review updates on funding of the Thornton Reservoir.
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for June 7, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: May 25, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., May 30, 2018.
Adjournment:
A motion was made by Debra Shore, seconded by Josina Morita, that when the Board Adjourns, it adjourns to meet again on Thursday, June 7, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Kari K. Steele
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