Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met May 17.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 11:15 a.m.
Roll Call:
Present: 7 - Frank Avila; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; David J. Walsh; and Mariyana T. Spyropoulos
Absent: 1 - Kari K. Steele
Finance Committee:
Report-
1 18-0471 Report on Cash Disbursements for the Month of April 2018, in the amount of $21,263,396.66
Recommended
Procurement Committee:
Report-
2 18-0448 Report on advertisement of Request for Proposal 18-RFP-16 POTs Local and Long Distance Services, estimated cost $324,000.00, Account 101-27000-612210, Requisition 1493527
Recommended
3 18-0475 Report of bid opening of Tuesday, May 1, 2018 (As Revised)
Recommended
4 18-0483 Report of bid opening of Tuesday, May 8, 2018 (As Revised)
Recommended
Authorization-
5 18-0446 Authorization to amend Board Order of March 15, 2018, regarding issue a purchase order and enter into an agreement with Auto Plus - Pep Boys to provide automobile preventative maintenance and repair services for 245 Fleet Vehicles, under National Joint Power Alliance (NJPA) Contract 062916-PEP in an amount not to exceed $537,668.00, Account 101-15000-612860, Requisition 1489243, Agenda Item No. 32, File No. 18-0244
Recommended
6 18-0447 Authorization to amend Board Order of April 5, 2018 to increase the purchase order and to exercise an option to extend the agreement for an additional one-year period for Contract 14-RFP-32 for Third Party Claims Administrator Services with PMA Management Corp. in an amount of $250,000.00, from an amount of $696,999.91 to an amount not to exceed $946,999.91, Accounts 101-25000-601170 and 901-30000-601090, Purchase Order 3085673, Agenda Item No. 33, File No. 18-0358
Recommended
7 18-0462 Authorization to rescind Board Order of March 15, 2018, accepting initial annual rental bid for Contract 17-368-11 Proposal to Lease for fifty (50) years, 0.074 acres of District real estate located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcel 11.03 (Portion) from SMK3, LLC in the amount of $5,000.00, Agenda Item No. 15, File No. 18-0256 (As Revised)
Recommended
8 18-0499 Ratification and approval of the Executive Director's decision authorizing the Director of Procurement and Materials Management's to reduce the committed KWHs from 36.887 MW to 24 MW in the Pennsylvania, New Jersey and Maryland (PJM) upcoming 2021/2022 Reliability Pricing Model (RPM) Base Residual Auction (BRA) for Demand Response (DR)
Recommended
Authority to Advertise-
9 18-0456 Authority to advertise Contract 18-613-21, Furnish and Deliver HVAC Coils to the Calumet Water Reclamation Plant, estimated cost $175,000.00, Account No. 201-50000-634650, Requisition No. 1492217
Recommended
10 18-0457 Authority to advertise Contract 18-707-21 Roof Replacement at the Hanover Park Water Reclamation Plant, estimated cost $490,000.00, Account 201-50000-645680, Requisition 1474249
Recommended
11 18-0458 Authority to advertise Contract 10-883-BF Flood Control Project at Arrowhead Lake, Palos Heights, Illinois, estimated cost between $1,489,491.70 and $1,803,068.90, Account 501-50000-645620, Requisition 1489057
Recommended
12 18-0466 Authority to advertise Contract 18-634-11, Inspection and Repairs to Cathodic Protection Systems, estimated cost $400,000.00, Accounts 101-67000/68000/69000-612600, Requisitions 1480773, 1480774, and 1480775
Recommended
Issue Purchase Order-
13 18-0445 Issue purchase order to Mythics Inc. to Furnish and Deliver Oracle Primavera Software Maintenance Renewal, in an amount not to exceed $18,565.98, Account 101-27000-612820, Requisition 1493528
Recommended
14 18-0449 Issue purchase order to Mythics, Inc, to Furnish and Deliver Oracle Support Renewal, for one year, in an amount not to exceed $240,761.19, Account 101-27000-612820, Requisition 1490778
Recommended
15 18-0450 Issue purchase order to Citrix Systems Inc. to Furnish and Deliver Renewal of Six Hundred (600) Citrix XenApp Software Maintenance Licenses, Renewal of Twenty-Five (25) Citrix XenDesktop Software Maintenance Licenses, and Renewal of Two (2) Citrix NetScaler MPX Appliances in an amount not to exceed $64,372.50, Accounts 101-27000-612810, 612820, Requisition 1489771
Recommended
16 18-0451 Issue purchase order to CDW Government LLC, to Furnish and Deliver AutoDesk Constructware Software License Renewal for a One-Year Period, in an amount not to exceed $139,327.80 Account 101-27000-612820, Requisition 1493526
Recommended
17 18-0453 Issue purchase order and enter into an agreement with PerkinElmer Health Sciences Inc., for preventive maintenance, repair and consumable supplies for various PerkinElmer instruments, in an amount not to exceed $100,728.80, Account 101-16000-612970, 623570, Requisition 1490553
Recommended
18 18-0476 Issue purchase orders for Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales & Service Inc., in an amount not to exceed $69,815.00, Account 101-15000-612860, Requisition 1489587
Recommended
19 18-0477 Issue purchase order and enter into an agreement with Harris Corporation to Furnish Telephone Support for the TARP Radio Communication System, in an amount not to exceed $35,000.00, Accounts 101-67000, 68000, 69000-612600, Requisition 1440558
Recommended
20 18-0484 Issue purchase order for Contract 18-609-11, Furnishing and Delivering Mechanical Parts to Various Service Areas, to Motion Industries Inc., in an amount not to exceed $287,820.00, Accounts 101-67000, 68000, 69000-623270, Requisitions 1478639, 1479635, and 1478124
Recommended
21 18-0485 Issue purchase order and enter into an agreement with Howden Roots, LLC, to Provide Shop Repair Services and Field Technician Services for the Blowers at the Calumet Water Reclamation Plant, in a total amount not to exceed $168,991.00, Account 201-50000-645750, Requisition 1490072
Recommended
22 18-0486 Issue purchase order for Contract 18-639-11, Furnish and Deliver Process Water Chemicals, to Fremont Industries Inc., in an amount not to exceed $224,494.16, Accounts 101-67000, 68000, 69000-623560, Requisitions 1482954, 1482955, and 1482956
Recommended
23 18-0490 Issue purchase order for Contract 18-110-11, Furnish and Deliver Water Quality Meters and Accessories, to Chen, Garner & Stevens Partners, LLC d/b/a Eureka Water Probes, in an amount not to exceed $32,450.00, Account 101-16000-634970, Requisition 1478640
Recommended
24 18-0491 Issue a purchase order and enter into an agreement with V3 Companies of Illinois, Ltd., for professional engineering services for Contract 18-848-5F, Program Management of Stormwater Master Planning in Separate Sewer Service Area, in an amount not to exceed $2,049,967.00, Account 501-50000-612440, Requisition 1492644
Recommended
25 18-0492 Issue a purchase order and enter into an agreement with Geosyntec Consultants Inc., for professional engineering services for Contract 18-849-5F, Program Management of Stormwater Master Planning in Combined Sewer Service Area, in an amount not to exceed $2,159,057.00, Account 501-50000-612440, Requisition 1492645
Recommended
Increase Purchase Order/Change Order-
26 18-0472 Authority to increase Contract 16-125-4F McCook Reservoir Expanded Stage 2 Slope Stabilization and Retaining Walls, SSA to Schwartz Excavating Inc. in an amount of $1,376,551.49, from an amount of $7,388,071.94, to an amount not to exceed $8,764,623.43, Account 401-50000-645630, Purchase Order 4000047
Recommended
27 18-0496 Authority to increase Contract 15-913-21, Rehabilitate the Digester Gas Turbine at the Stickney Water Reclamation Plant, in an amount of $65,638.93, from an amount of $2,038,000.00, to an amount not to exceed $2,103,638.93, Account 201-50000-645650, Purchase Order 5001556
Recommended
Budget & Employment Committee:
Report-
28 18-0468 Report on Budgetary Revenues and Expenditures for the first quarter of 2018, ended March 31, 2018
Recommended
Authorization-
29 18-0489 Authority to transfer 2018 departmental appropriations in the amount of $6,500.00 in the Corporate Fund
Recommended
Engineering Committee:
Report-
30 18-0474 Report on change orders authorized and approved by the Director of Engineering during the month of April 2018
Recommended
Ethics Committee:
Authorization-
31 18-0493 Authority to enter into discussions with Cook County to explore terms related to authorizing Cook County’s Independent Inspector General to serve as MWRD’s Inspector General
Recommended
Judiciary Committee:
Authorization-
32 18-0440 Authority to settle the Workers’ Compensation Claim of Esther Billich vs. MWRDGC, Claim 15 WC 03385, Illinois Workers’ Compensation Commission (IWCC), in the sum of $42,596.29, Account 901-30000-601090
Recommended
33 18-0452 Authority to settle the Illinois Workers’ Compensation Claim of John Murray vs. MWRDGC, Claim Number: W001539286 in the sum of $52,544.43, Account 901-30000-601090
Recommended
34 18-0481 Authority to settle the Workers’ Compensation Claim of Richard Flemons vs. MWRDGC, Case 15 WC 042451 Illinois Workers’ Compensation Commission, in the sum of $350,000.00, Account 901-30000-601090 (Deferred from the May 17, 2018 Board Meeting)
Deferred by David J. Walsh
35 18-0487 Authority to settle the Illinois Workers’ Compensation Claim of Johnson Olowu vs. MWRDGC, Claim Number: W001690520 in the sum of $43,146.51, Account 901-30000-601090
Recommended
Maintenance & Operations Committee:
Authorization-
36 18-0459 Authorization to Amend Board Order of April 19, 2018, for Authority to issue specific leases to tenant farmers under the farm management program administrated by the District’s consultant, Heartland Bank and Trust Company, for land parcels of various acreages located at the Prairie Plan Operations in Fulton County, Illinois, for a one year period, pursuant to 17-RFP-31, Farm Management Support Services. Consideration shall be a sum total initial annual rent for all leases of $669,677.38, Agenda Item No. 27, File No. 18-0392
Recommended
Real Estate Development Committee:
Authorization-
37 18-0463 Authority to issue an 8-day permit to the City of Blue Island to use the park area of the District’s Blue Island SEPA Station as an athletes’ village and viewing area and to use Cal-Sag Channel Parcel 15.09 for parking during its “3rd Annual Chicago Southland Dragon Boat Festival” on the Cal-Sag Channel on June 2, 2018. Consideration shall be a nominal fee of $10.00
Attachments:
Aut to issue 8-day permit blue island dragon boat festival 2018.pdf Recommended
38 18-0465 Authorization to rescind Board Order of October 5, 2017, authorizing an amendment to lease agreement dated October 7, 1993, between the District and the Alsip Park District allowing a surrender of a 0.074 acre portion of its 79.931 acre leasehold located at the northwest corner of Route 83 and 127th Street in Alsip, Illinois, and known as part of Cal-Sag Channel Parcel 11.03, Agenda Item No. 55, File No. 17-1019
Recommended
39 18-0470 Authority to amend lease agreement dated June 15, 2000, between the District and Lakeshore Recycling Systems, LLC on 6.79 acres of District real estate located at 3152 South California Avenue in Chicago, Illinois; Main Channel Parcels 42.08 and 42.12 to allow an additional use of installing a floating barge dock along the western edge of its leasehold and southernmost tip of the Collateral Channel. Consideration shall be a $5,000.00 document preparation fee
Deleted by the Executive Director
40 18-0495 Authority to pay 2017 real estate taxes in the amount of $99,735.20 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Fulton County, Illinois. Account 101-30000-667130
Recommended
41 18-0498 Authority to pay 2017 real estate taxes in the amount of $583,278.02 for Metropolitan Water Reclamation District of Greater Chicago’s real estate located in Will County, Illinois. Account 101-30000-667130
Recommended
Stormwater Management Committee:
Authorization-
42 18-0478 Authority to negotiate Intergovernmental Agreements to assist various local municipalities and other governmental organizations with Phase II Stormwater Management Projects (As Revised)
Recommended
43 18-0479 Authority to amend an Intergovernmental Agreement and make payment to the Village of Berkeley for the design, construction, operation and maintenance of the McDermott Drive and Morris Avenue storm sewer improvements under Phase II of the Stormwater Management Program in an amount not to exceed $3,653,622.00, Account 501-50000-612400, 16-IGA-04
Recommended
44 18-0488 Authority to Amend the Intergovernmental Agreement with the Cook County Land Bank Authority for the continued acquisition of flood-prone properties in unincorporated Riverside Lawn
Recommended
Approval of the Consent Agenda with the exception of Items: 34, 39, 45, 46, 47 and 48-
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Martin J. Durkan, seconded by Frank Avila. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Miscellaneous & New Business:
Memorial Resolution-
45 18-0480 Memorial Resolution sponsored by the Board of Commissioners honoring the memory of Gregory Bates Hart
A motion was made by David J. Walsh, seconded by Frank Avila, that this Memorial Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
Resolution-
46 18-0482 Resolution sponsored by the Board of Commissioners congratulating Jorge Ramirez on his retirement
A motion was made by Martin J. Durkan, seconded by Debra Shore, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
47 18-0494 Resolution sponsored by the Board of Commissioners recognizing Sikh American Awareness and Appreciation Day
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Resolution be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
Ordinance - Prevailing Wage Rate-
48 PWR18-001 Adoption of Prevailing Wage Act Ordinance
A motion was made by Martin J. Durkan, seconded by David J. Walsh, that this Prevailing Wage Rate Ordinance be Recommended. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Kari K. Steele Executive Session
A motion was made by Barbara J. McGowan, seconded by Frank Avila that an executive session be held for the Committee on Pension, Human Resources and Civil Service to discuss the discipline, performance and dismissal of a certain employee. Motion carried by a roll call 7:0
Adjournment:
The Committee of the Whole meeting of May 17, 2018 was adjourned at 11:50 a.m.
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