Metropolitan Water Reclamation District of Greater Chicago Committee of the Whole met June 7.
Here is the minutes provided by the Committee:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m.
Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Finance Committee:
Report-
1 18-0504 Report on the 2017 Comprehensive Annual Financial Reports of the Metropolitan Water Reclamation District of Greater Chicago and of the Metropolitan Water Reclamation District Retiree Health Care Trust
Recommended
2 18-0545 Report on the investment interest income during February 2018
Recommended
3 18-0546 Report on the investment interest income during March 2018
Recommended
4 18-0547 Report on investments purchased during February 2018
Recommended
5 18-0548 Report on investments purchased during March 2018
Recommended
6 18-0549 Report on investment inventory statistics at March 31, 2018
7 18-0550 Report on payment of principal and interest for outstanding District bonds due on June 1, 2018
Recommended
Authorization-
8 18-0559 Authority is requested to add project Furnish and Deliver a Stake Body Truck to the Calumet Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $70,000.00
Recommended
Procurement Committee:
Report-
9 18-0506 Report of bid opening of Tuesday, May 15, 2018
Recommended
10 18-0509 Report on rejection of bids for Contract 17-987-11, Specialty Railroad Track Services in the Stickney Service Area, estimated cost $343,600.00
Deleted by the Acting Executive Director
11 18-0511 Report of bid opening of Tuesday, May 22, 2018
Recommended
12 18-0528 Report on advertisement of Request for Proposal 18-RFP-14 Third Party Claims Administrator Services for a three-year period, with an option to extend for an additional two years, estimated cost $810,000.00, Accounts 101-25000-612430 and 901-30000-601090, Requisition 1493550
Recommended
13 18-0544 Report on advertisement of Request for Proposal 18-RFP-17 Provide Real Estate Appraisal Services for the MWRDGC Real Estate Division for a three-year period with an option to extend for an additional one year, estimated cost $300,000.00, Account 101-30000-612430, Requisitions 1495149, 1495150
Recommended
14 18-0554 Report on rejection of bids for Contract 18-618-12 (Re-Bid), Specialized Repairs for Large Motors in the Stickney Service Area, estimated cost $90,000.00
Recommended
15 18-0557 Report on rejection of bids for Contract 17-482-11, Furnish and Deliver Polycom-Skype-For-Business Integration Using Real Connect, Content Connect and One-Touch Dial App, estimated cost $30,000.00
Recommended
16 18-0561 Report on rejection of bids for Contract 18-959-11, Furnishing and Delivering Sulfuric Acid, estimated cost $502,000.00
Recommended
Authorization-
17 18-0514 Authorization to amend Board Order of May 17, 2018, regarding Issue purchase orders for Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group A to BCR Automotive Group, LLC d/b/a Roesch Ford, in an amount not to exceed $31,390.00, and Groups B and C to Metro Ford Sales & Service Inc., in an amount not to exceed $69,815.00, Account 101-15000-612860, Requisition 1489587, Agenda Item No. 18, File No. 18-0476
Recommended
18 18-0518 Authorization to Amend Board Order of April 19, 2018, for Authority to advertise Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, estimated cost $46,500.00, Account 201-50000-645720, Requisition 1469616, Agenda Item No. 8, File No. 18-0366
Recommended
19 18-0521 Authorization to amend Board Order of April 5, 2018, regarding issue purchase order and enter into an agreement with Unum Life Insurance Company of America, a wholly-owned subsidiary of Unum Group, to provide group term life insurance for employees for a one-year period, in an amount not to exceed $83,831.00, Account 101-25000-601250, 501-25000-601250, Requisition 1487085, Agenda Item No. 18, File No. 18-0300
Recommended
20 18-0562 Authorization to decrease cost estimate for 18-959-11 Furnishing and Delivering Sulfuric Acid from $502,000.00 to $223,600.00, Account 101-69000-623560, Requisition 1464033
Recommended
Authority to Advertise
21 18-0508 Authority to advertise Contract 18-049-11 Furnish and Deliver Miscellaneous Work Gloves to Various Locations for a One (1) Year Period, estimated cost $40,000.00, Account 101-20000-623700
Recommended
22 18-0515 Authority to advertise Contract 18-401-11 Furnish and Deliver Police Uniforms for a Thirty-Six (36) Month Period, estimated cost $74,000.00, Account 101-15000-623700, Requisition 1493794
Recommended
23 18-0522 Authority to advertise Contract 18-616-11, Furnishing and Delivering Chiller Parts and Services to Various Locations, estimated cost $368,500.00, Accounts 101-67000/68000/69000-612680/623070/623270, Requisitions 1491096, 1491108, 1491109, and 1491111
Recommended
24 18-0525 Authority to advertise Contract 19-646-51 Small Streams Maintenance in Cook County, Illinois, estimated cost $5,000,000.00, Account 501-50000-612620, Requisition 1491729
Recommended
25 18-0529 Authority to advertise Contract 18-363-11 for public tender of bids a sixty (60) year lease on 8.61 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (western and middle portions). The minimum initial annual rental bid shall be established at $300,000.00
Deleted by the Acting Executive Director
26 18-0531 Authority to advertise Contract 18-850-2S Furnish and Deliver Survey GPS Equipment, estimated cost $67,000.00, Account 201-50000-634650, Requisition 1494159
Recommended
27 18-0532 Authority to advertise Contract 17-273-3P Furnish and Install Odor Control System at Thornton Reservoir, Calumet Service Area, estimated cost between $1,268,000.00 and $1,535,000.00, Account 401-50000-645620, Requisition 1495117
Recommended
28 18-0558 Authority to advertise Contract 18-632-11 Furnishing and Delivering Sodium Hypochlorite, estimated cost $1,660,750.00, Accounts 101-67000/68000/69000-623560, Requisitions 1488628, 1488630, 1488781, 1489285, 1489059 and 1491298
Recommended
Issue Purchase Order-
29 18-0510 Issue purchase order for Contract 18-672-11, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, to Chicago Tire Inc., in an amount not to exceed $47,778.68, Account 101-66000-623250, Requisition 1475500
Recommended
30 18-0512 Issue purchase order to LAI, Ltd., to Furnish and Deliver Two Plunger Pumps for the Hanover Park Water Reclamation Plant, in an amount not to exceed $50,000.00, Account 201-50000-634650, Requisition 1494626
Recommended
31 18-0513 Issue a purchase order to Emerson Process Management Power and Water Solutions Inc., to Furnish and Deliver the Components to Assemble Two Process Automation Controller (PAC) Systems for the Chicago River Controlling Works (CRCW) North and South Gate Buildings, in an amount not to exceed $56,257.00, Account 201-50000-634620, Requisition 1493805.
Recommended
32 18-0516 Issue purchase order to Carahsoft Technology Corporation for Annual Acquia Software Maintenance Renewal, in an amount not to exceed $34,403.24, Account 101-27000-612820, Requisition 1495148
Recommended
33 18-0533 Issue a purchase order and enter into an agreement with Geosyntec Consultants Inc., for professional engineering post award services Contract 14-113-5F, Stormwater Retrofits for Real Time Controls and Rainwater Harvesting System at Dearborn Homes in an amount not to exceed $33,584.00, Account 501-50000-612450, Requisition 1490750
Recommended
34 18-0555 Issue purchase order to Flow-Technics Inc., to Furnish and Deliver Sludge Pumps for the Stickney Water Reclamation Plant, in an amount not to exceed $214,645.00, Account 201-50000-634650, Requisition 1495165
Recommended
Award Contract-
35 18-0507 Authority to award Contract 18-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies Inc., in an amount not to exceed $276,400.00, Accounts 101-67000-612520, 612530, Requisition 1486758
Recommended
36 18-0537 Authority to award Contract 18-604-21, Furnish, Deliver and Install Fire Detection Systems at Various Locations, to Broadway Electric Inc., in an amount not to exceed $534,900.00, Account 201-50000-645650, Requisitions 1472011, 1472012, and 1472013 (As Revised)
Recommended
37 18-0540 Authority to award Contract 18-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, Groups A and B to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $136,033.25, Account 101-20000-623030
Recommended
38 18-0542 Authority to award Contract 18-070-11, Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, to J. P. Simons & Co., in an amount not to exceed $37,080.58, Account 101-20000-623070
Recommended
Increase Purchase Order/Change Order-
39 18-0520 Authority to increase purchase order and extend the agreement for an eighty-six day (86) day period, for Contract 11-RFP-19, Fleet Vehicle Management Services for a 36-Month Period, with LeasePlan USA Inc., in an amount not to exceed $101,250.00, from an amount of $2,874,049.78, to an amount not to exceed $2,975,299.78, Accounts 101-15000-612080/612860, Purchase Order 3070364
Recommended
40 18-0534 Authority to increase 16-RFP-28, Procurement of Energy Advisory Services, to American Powernet Management LP, in an amount of $76,200.00, from an amount of $336,200.00 to an amount not to exceed $412,400.00, Account 101-66000-612430, Purchase Order 3096637
Recommended
41 18-0552 Authority to increase Contract 06-155-3S Salt Creek Intercepting Sewer 2 Rehabilitation, Stickney Service Area, to Kenny Construction Company in an amount not to exceed $118,611.60, from an amount of $44,331,631.58, to an amount not to exceed $44,450,243.18, Account 401-50000-645700, Purchase Order 4000029
Recommended
Judiciary Committee
Authorization
42 18-0481 Authority to settle the Workers’ Compensation Claim of Richard Flemons vs. MWRDGC, Case 15 WC 042451 Illinois Workers’ Compensation Commission, in the sum of $350,000.00, Account 901-30000-601090 (Deferred from the May 17, 2018 Board Meeting)
Recommended
43 18-0500 Authority to settle claim of Heather Paschen relating to an October 28, 2015 vehicle accident, in the amount of $90,000, Account 901-30000-667220
Recommended
Real Estate Development Committee:
Authorization-
44 18-0535 Authority to issue a five (5) year permit extension to the Illinois Department of Natural Resources to continue to use the boat ramp located on an approximately 50' x 8' area on Main Channel Parcel 15.05 and access road in Lockport, Will County, Illinois, to launch and retrieve boats used to collect and analyze aquatic species in the Main Channel. Consideration shall be a nominal fee of $10.00
RE - Aut to Issue 5 Year Permit Extension to IDNR.PDF Attachments:
Recommended
45 18-0538 Consent to a partial assignment of lease from the Village of Crestwood to the Village of Crestwood and Chick-Fil-A as co-tenants with respect to 2.04 acres of the Village’s 5.01 acre leasehold located south of the Cal-Sag Channel and west of Cicero Avenue in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (Eastern Portion). Consideration shall be an initial annual fee of $13,147.00
Recommended
46 18-0541 Authority to issue a 6-month permit to Patrick Engineering Inc. on Main Channel Parcels 31.02, 31.03 and the Marathon Solids Drying Area in Hodgkins, Illinois to perform surveying work and conduct soil borings and on Main Channel Parcel 34.03 to launch boats from the Summit Boat Launch. Consideration shall be $5,000.00
Recommended
47 18-0551 Authority to issue a 3-month permit to the Illinois State Toll Highway Authority on an approximate two (2) acre portion of the District’s Majewski Reservoir site in Elk Grove Village, Illinois to correct slope erosion. Consideration shall be a nominal fee of $10.00
Recommended
Stormwater Management Committee:
Authorization-
48 18-0530 Authority to enter into an Intergovernmental Agreement with the Village of Oak Brook whereby the Village of Oak Brook will enforce the DuPage County Countywide Stormwater and Floodplain Ordinance for the entire Village of Oak Brook
Recommended
49 18-0553 Authority to assist various local municipalities and townships with Phase II Stormwater Management Projects
Recommended
Approval of the Consent Agenda with the exception of Items: 10, 25, 50, and 51-
President Mariyana T. Spyropoulos called for a motion to accept the agendas for each Standing Committee that was convened. Moved by Martin J. Durkan, seconded by Kari K. Steele. President Mariyana T. Spyropoulos called for any objections. No objections were voiced. Motion carried.
Miscellaneous & New Business:
Motion-
50 18-0536 Motion to ratify the appointment of Mr. John P. Murray as Acting Executive Director
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Motion be Recommended. The motion carried by acclamation. Chorus of ayes - No nays Aye: 9 -
Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Ordinance - Right of Way-
51 R18-003 Adopt Ordinance R18-003 amending Ordinance R15-007, which amended Ordinance R15-006, Establishing the Right-of-Way for the construction, operation, and maintenance of the Addison Creek Channel Improvement Project (Contract 11-187-3F) in the municipalities of Northlake, Stone Park, Melrose Park, Bellwood, Westchester, and Broadview, Illinois in parts of Sections 4, 5, 9, 16, 21, and 22, Township 39 North, Range 12, East of the Third Principal Meridian in Cook County, Illinois
A motion was made by Frank Avila, seconded by Martin J. Durkan, that this Right of Way Ordinance be Recommended. The motion carried by acclamation. Chorus of ayes - No nays
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Executive Session:
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that an executive session be held for the Committee on Judiciary to discuss one matter of pending litigation. Motion carried by roll call 9:0
Adjournment:
The Committee of the Whole meeting of June 7, 2018 was adjourned at 11:25 am
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