Public Building Commission of Chicago Board met August 14.
Here is the minutes provided by the board:
In the absence of Chairman Emanuel, the meeting was called to order by Commissioner Sax as Acting Chair and the presence of a quorum was established.
Following the roll call, a public participation period was conducted pursuant to Section 2.06(g) of the Open Meetings Act. Kenneth Newman and George Blakemore had previously registered to provide comments under the guidelines established by Resolution No. 7611 approved by the Board of Commissioners on January 11, 2011. Kenneth Newman provided comments regarding the need for significant attention to athletic facilities at certain Chicago Public Schools, and Commissioner Clark requested that he provide a list of schools that needed athletic facilities to staff of the Chicago Public Schools for review. George Blakemore provided comments regarding the sale of closed schools in African-American communities, a lease of Stroger Hospital facilities and the responsibilities and challenges facing African-American leadership.
Next, Acting Chairman Sax presented to the Board of Commissioners for consideration of approval the minutes of the rescheduled board meeting held on July 17, 2018. The reading of said minutes, which had previously been distributed, was dispensed with and upon motion duly made and seconded, the minutes of the July 17, 2018 meeting were unanimously approved.
The next item on the agenda was a report by Commissioner Maldonado regarding the Administrative Operations (AO) Committee meeting held on August 2, 2018 which is summarized as follows:
The Chief of Staff reported on the following recommendations:
Task order awards for Environmental Engineering services to Carnow, Conibear & Associates, a Women Business Enterprise firm, in the sum $4,930.00 for the Henderson Elementary School Parking Lot Renovation Project and for Material Testing services to Terracon Consultants Inc. in the sum of $259,735.00 for the South Side High School Project.
Task order awards for Architect of Record services in the sum of $15,526.00 to ONYX Architectural Services, a MBE firm, for the Esmond Elementary School Annex Project and to STL Architects, a MBE firm, in the sum of $513,311.88 for the Read Dunning Salt Dome Project.
The Interim Guaranteed Maximum Price (GMP) in the sum of $36,239,871.89 for Design Build services to Old Veteran Construction Inc., a MBE firm, for the Daley College Engineering and Advanced Manufacturing Center Project.
A recommendation to approve an amendment for AOR services in the sum of $1,395.00 to Architrave, a MBE firm, for a Risk Assessment of an existing tree in the south playlot at the Jamieson Elementary School.
The Chief of Staff also reported that the PBC issued a RFP for Property Management services for the Richard J. Daley Center and intended to have a recommendation for the August Board meeting.
The Chief Development Officer reported on field orders issued on various projects and provided a recommendation to approve two close-out credit change orders as follows; a credit for the unused commission contingency in the sum of ($29,810.37) for the site prep scope at the Read Dunning School Project and a credit for unused site work allowance in the sum of ($80,408.80) for the Albany Park Branch Library Project.
The AO Committee accepted the recommendations and reports from the PBC representatives.
A copy of the Task Order Report is attached hereto as Exhibit “A.”
Following consideration of the AO Committee report and upon motion duly made and seconded, the following Resolution was adopted by the Board of Commissioners:
Resolution No. 8462
Be It Resolved by the Board of Commissioners of the Public Building Commission of Chicago that the Executive Director is hereby authorized to issue an amendment to the professional services agreement for the project and services as indicated on the document entitled, “Proposed Amendment Report to the Administrative Operations Committee” and attached to the minutes of this meeting as Exhibit “B”.
Commissioners voting in the affirmative:
Olga Camargo, Frank M. Clark,
James F. Ellis, Jr., Jose G. Maldonado,
Arnold Randall, Jesse H. Ruiz,
Samuel Wm. Sax and David Todd Whittley - 8
Commissioners voting in the negative:
None
Resolution No. 8463
Be It Resolved by the Board of Commissioners of the Public Building Commission of Chicago that the Executive Director is hereby authorized to issue change orders to construction contracts for the projects and services as summarized on the document entitled, “Summary of Proposed Change Orders for the PBC Board Meeting” and attached to the minutes of this meeting as Exhibit “C”.
Commissioners voting in the affirmative:
Olga Camargo, Frank M. Clark,
James F. Ellis, Jr., Jose G. Maldonado,
Arnold Randall, Jesse H. Ruiz,
Samuel Wm. Sax and David Todd Whittley - 8
Commissioners voting in the negative:
None
The next item on the agenda was a report by the Executive Director regarding name changes for following entities that had entered into professional services agreements with the
Public Building Commission, namely:
Previous Name; New Name of D/B/A:
Amec Foster Wheeler Environment & Infrastructure Inc.; Wood Environment & Infrastructure Solutions Inc.
ATC Group Services Inc. dba Cardno; ATC Group Services LLC
Natural Resource Technology; O’Brien & Gere Engineers Inc. (OBG)
V3 Companies of Illinois Ltd; V3 Companies, Ltd.
McIaren Software; Opidis
The next item on the agenda was a report by the Executive Director regarding regular reports, development status and other matters. She provided a visual display of construction activity at various sites including the South Side High School project. She also advised the Commissioners that construction projects were in progress at 29 sites throughout the City. A further update with more construction photos will be provided at the September board meeting.
At the conclusion of the discussion, the report by the Executive Director was accepted.
At the conclusion of the Executive Director’s report, the Commissioners were presented with consideration of approval to appoint MB Real Estate Services Inc. to provide Property Management services for the Richard J. Daley Center. The Commissioners were advised that a Request for Proposals (RFP) for property manager services was issued on June 6, 2018 with a response date of July 16, 2018. Respondents were evaluated on the basis of qualifications and recent experience, key personnel, implementation plan, commitment to MBE/WBE participation, cost proposal, financial qualifications, and overall compliance with instructions and requirements. After consideration, the Evaluation Committee recommended the appointment of MB Real Estate based upon its responses to the evaluation criteria including personnel, operations plan, added value proposition and a commitment to exceed 30% MBE/WBE participation. The proposed term of the appointment is three (3) years with two (2) one-year renewal options, and the total management fee of $168,533, with potential savings of $ 20,000 per year related to key performance metrics and other factors determined by the Public Building Commission. After discussion, and upon motion duly made and seconded, the following resolution was adopted:
Resolution No. 8464
Be It Resolved by the Board of Commissioners of the Public Building Commission of Chicago that MB Real Estate Services Inc. is hereby appointed to provide property management services for the Richard J. Daley Center for a term of three (3) years with two (2) successive one-year renewal options for a management fee of not-to-exceed $168,533.
Be It Further Resolved that the Executive Director and appropriate officials of the Public Building Commission are hereby authorized and directed to undertake such action and to execute, upon approval by Legal Counsel as to form and legality, such documents as may be necessary and appropriate in order to implement this Resolution.
Commissioners voting in the affirmative:
Olga Camargo, Frank M. Clark,
James F. Ellis, Jr., Jose G. Maldonado,
Arnold Randall, Jesse H. Ruiz,
David Todd Whittley – 7
Commissioners voting to abstain
Samuel Wm. Sax -1
Commissioners voting in the negative:
None
The next item on the agenda was consideration of approval of an Undertaking Request from the Board of Education for the new South Side High School Project located at 6835 South Normal Boulevard. It was noted by the Executive Director that the Board of Commissioners had approved a Partial Undertaking Request for funding authority in June 2017 for the sum of $66,000,000.00 for the delivery of the Project. Following approval of the Partial Undertaking Request, the Chicago Public Schools (CPS) identified a revised funding amount of $82,500,000.00. PBC worked collaboratively with CPS and the Design Builder, UJAMAA POWER II, to finalize the scope and development phases and it was confirmed that the Total Project Budget to complete the design and construction of the facility should be $82,500,000.00. The Project will consist of the construction of a new three (3) story building with floor area of approximately 160,400 square feet. Program spaces will include the following components: (29) standard classrooms; (3) LRE classrooms and (3) pull-out rooms, (6) science classrooms; (2) music rooms; (2) art rooms; (1) health classroom; (1) dance/wrestling room; (1) music/theory classroom; (1) computer lab; (4) STEM classrooms for conversation into 2 multi-purpose rooms; (2) break-out spaces; (1) two-position Gymnatorium with stage, supporting PE and team locker and restroom facilities; and (2) coaches offices. The school building also includes an administrative center with business office; academic counseling, college & career center; nurse & student services suite; school-based health center; JROTC program space; (1) library center; (2) faculty lounges; and a student dining center with a server and cooking kitchen. The school building is fully accessible.
Site improvements include a combination artificial turf football / soccer field and funning track which support discus, long jump, and shot put; IHSA combination artificial turf baseball / softball field; basketball and tennis courts; and bleacher seating for field sports. A parking lot for 75 typical, 4 ADA stalls and 26 additional parallel spaces is included, along with stormwater management improvements, waste/transformer enclosure, landscape areas, bike racks, site furnishings, site perimeter ornamental fencing, and regulatory right of way improvements.
It is anticipated that the project will receive Substantial Completion in August 2019, and that the facility will open during the Fall of 2019. During the discussion that ensued, Commission inquired about the capacity of the school and was advised that it would accommodate 1200 students. Commissioner Clark requested that the Executive Director provide a summary of community hires and other economic opportunity metrics at the next meeting. Thereafter, on motion duly made and seconded, the following resolution was approved:
Resolution No. 8465
Be It Resolved by the Board of Commissioners of the Public Building Commission that the request from the Chicago Board of Education for the Public Building Commission to approve an undertaking Budget for the new South Side High School Project located at 6835 South Normal Boulevard in the sum of $82,500,000.00 is hereby approved.
Be It Further Resolved that the Public Building Commission hereby authorizes and directs the Executive Director and appropriate officials of the Public Building Commission to undertake such actions and to execute, upon approval by Legal Counsel as to form and legality, quit claim deeds and such additional documents as may be necessary and appropriate in order to effectuate this Resolution.
Commissioners voting in the affirmative:
Olga Camargo, Frank M. Clark,
James F. Ellis, Jr., Jose G. Maldonado,
Arnold Randall, Jesse H. Ruiz,
Samuel Wm. Sax and David Todd Whittley - 8
Commissioners voting in the negative:
None
Finally, the Board of Commissioners was presented with consideration of approval of a request from the Chicago Public Schools that the Public Building Commission provide formulation services for various school projects, including: Poe, Decatur, McDade, McCutcheon, Dirksen, Palmer, Waters and Rogers elementary schools. It is anticipated that the formulation services will include preliminary environmental reporting, additional environmental testing as required, survey, conceptual design, cost estimating, management fees, legal services and land acquisitions. The fee for costs associated with the formulation request will not exceed $250,000 for each project for a total of $2,000,000. Upon motion duly made and seconded, the following resolution was adopted:
Resolution No. _8466
Be It Resolved by the Board of Commissioners of the Public Building Commission that the request from the Chicago Board of Education for the Public Building Commission to provide formulation services for the Poe, Decatur, McDade, McCutcheon, Dirksen, Palmer, Waters and Rogers elementary school projects for an amount not to exceed $250,000 for each school project or total formulation budget of $2,000,000 is hereby approved.
Be It Further Resolved that the Public Building Commission hereby authorizes and directs the Executive Director and appropriate officials of the Public Building Commission to undertake such actions and to execute, upon approval by Legal Counsel as to form and legality, quit claim deeds and such additional documents as may be necessary and appropriate in order to effectuate this Resolution.
Commissioners voting in the affirmative:
Olga Camargo, Frank M. Clark,
James F. Ellis, Jr., Jose G. Maldonado,
Arnold Randall, Jesse H. Ruiz,
Samuel Wm. Sax and David Todd Whittley - 8
Commissioners voting in the negative:
None
There being no further business to come before the Board during the Regular Meeting, the meeting was adjourned.
http://www.pbcchicago.com/wp-content/uploads/2018/09/A3.-MMR_PBC_AF_AUGUSTBOARDMINUTES_20180830.pdf
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