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Thursday, October 17, 2019

Village of Cherry Valley Village Board of Trustees met May 21

By Michael Abella | Jul 9, 2019


Village of Cherry Valley Village Board of Trustees met May 21.

Here is the minutes provided by the board:

PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Village Clerk Kathy Trimble:

STEPHEN APPELL PRESENT SALLY HOLLEMBEAK PRESENT

NANCY BELT PRESENT JEFF O’HARA PRESENT

JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT

Also present: Treasurer Karen Melloch, Public Works Director Chuck Freeman, Police Chief Robert Swank, Attorney Jim Stevens, Dennis McMullen C.E.S and Village Clerk Kathy Trimble.

ADOPTION OF THE AGENDA:

Trustee Schroeder moved to adopt the agenda. Trustee Appell seconded. All “Aye;” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

Trustee Fustin moved to approve the May 7, 2019 Village Board Minutes. Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote.

PUBLIC COMMENT: No one has signed up for Public Comment. TREASURER’S REPORT: No Report.

PRESIDENT’S REPORT:

1. Trustee Belt moved that the Village Board approve the Village of Cherry Valley Advisory Committees, Standing Committees and Appointments for FY 2019-2020. Trustee Hollembeak seconded. All “AYE”, none opposed. Motion carried by voice vote.

2. Trustee Hollembeak moved that the Village Board approve a Special Event Permit for the Cherry Valley Market Event sponsored by the Friends of the Cherry Valley Library on August 18, 2019 at the Cherry Valley Library, 755 E. State Street, Cherry Valley, Illinois and to waive the fees as this is a fundraiser for the Library. Trustee Belt seconded. Trustee Hollembeak recognized Ms. Jane Lesner, the Cherry Valley Library Director, for being here this evening and how the Village appreciates the Library. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0

3. Trustee Fustin moved that the Village Board ratify the Solicitors Permit for Rugs to Go, LLC to hold their rug sales at the CherryVale Mall, 7200 Harrison Ave. Rockford, Illinois from May 10, 2019 to July 19, 2019. Trustee Appell seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

4. Trustee Appell moved that the Village Board ratify the purchase of the property located at 7470 Harrison Avenue, Pin #’s 12-35-378-001, 12-35-387-002, 12-35-378-003 at a cost of $309,645.00 from line item 5430 Capital Improvements. Trustee O’Hara seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

5. Trustee Appell moved that the Village Board approve a Special Event Permit for the Used Car Dealers Summer Tent Event, from June 20 – June 24, 2019, at CherryVale Mall, 7200 Harrison Ave. Rockford, IL. Trustee Schroeder seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

6. Trustee Belt moved to approve the Proclamation for the 50th Anniversary of Municipal Clerks Week as presented by President Jim E. Claeyssen. Trustee Hollembeak seconded. All “AYE’, none opposed. Motion carried by voice vote.

ATTORNEY’S REPORT JIM STEVENS:

Attorney Stevens reported that he is working on the Ordinance(s) for the Solar Farm Project and the Ordinance for Chapter 38, Mobile Homes. Attorney Stevens mentioned that he has talked to Carla Paschal, Winnebago County Administrator, regarding the TIF District and the filings needed to be completed ASAP for the Villages of Cherry Valley and New Milford.

ENGINEER’S REPORT: DENNIS MCMULLEN, C.E.S. No Report.

EX-OFFICIO’S REPORTS:

STEPHEN APPELL – PLANNING AND ZONING COMMISSION:

Trustee Appell stated that there will possibly be a meeting in June. We will have to wait and see if anything comes in that would warrant a meeting by the end of May.

DAVID SCHROEDER – RECREATION BOARD:

Trustee Schroeder stated that the next Recreation Board Meeting will be June 5th at 7:00PM. Movie Night will be held on June 15th, Mary Poppins Returns will be shown, and June 23rd is the Garden Walk. Everyone is invited to attend the meeting.

ORDINANCE REPORT BY TRUSTEE NANCY BELT:

1. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance authorizing the Village of Cherry Valley, Illinois to Dispose of Personal Property”. Trustee Hollembeak seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0

2. Trustee Belt moved that the Village Board pass and approve Ordinance 2019-10 “An Ordinance authorizing the Village of Cherry Valley, Illinois to Dispose of Personal Property”. Trustee Hollembeak seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

Trustee Belt stated ORDINANCE passes.

FINANCE REPORT BY TRUSTEE JEFF O’HARA:

1. Trustee O’Hara moved that the Village Board approve the bills reviewed and approved by the Budget Director on May 21, 2019 and reviewed and approved by the village trustees present at the May 21, 2019 Village Board Meeting at a total cost of $234,715.61. Trustee Belt seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

2. Trustee O’Hara moved that the Village Board approve a transfer of $5,000.00 from the village’s FY2019-2020 General Fund Budget to the Park Improvement Fund and authorize Treasurer Karen Melloch to complete this transfer. Trustee Hollembeak seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

Trustee O’Hara stated FINANCE passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No Report.

PUBLIC WORKS REPORT BY TRUSTEE DAVID SCHROEDER:

1. Trustee Schroeder moved that the Village Board approve the Yearly Paint Striping Joint Project with local communities not to exceed $7,000.00 from line item 5170 Streets. Trustee Fustin seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

2. Trustee Schroeder moved that the Village Board approve the posting no parking signs along Cherryvale North Blvd and Mid Mall Dr. (Six Flags will be charging for parking at their location when they open). Trustee Fustin seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

3. Trustee Schroeder moved that the Village Board approve the Six Flags/Magic Waters fence permit. The Village Board will allow for temporary snow fencing to be in place this year but the posts and the fencing will have to be removed by September 15, 2019. This information was conveyed to Ms. Hope Edwards of Six Flags. Trustee Fustin seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

4. Trustee Schroeder moved that the Village Board authorize C.E.S. INC to go out for bids for the 2019 Street Maintenance Project. Trustee O’Hara seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

5. Trustee Schroeder moved that the Village Board approve the Change Order for additional fencing for the Tennis and Pickle Ball Courts with William Charles Construction at a cost not to exceed $5,000.00 from line item 5405 Capital Improvements. Trustee Fustin seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0

6. Trustee Schroeder moved that the Village Board authorize Testing Services Inc. to complete a Phase 1 and Phase 2 Environmental Study for the Old Cherry Valley Elementary School Site at a cost of $7,416.00 from line item 5095 Public Works. Trustee O’Hara seconded. President Claeyssen stated that he has read the IGA with the Rockford School District and it states on page 6 that if the Environmental Study does not come out satisfactory, the Village may refuse title of the property. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0

Trustee Schroeder stated PUBLIC WORKS passes.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE APPELL: No Report. PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK: No Report.

EXECUTIVE SESSION:

President Claeyssen entertained a motion that the Village Board go into Executive Session for the following:

(5 ILCS 120/2)(c)(6) (Purchase or Leasing Property) The setting of a price for sale or lease of property owned by the public body.

Trustee Hollembeak moved that the Village Board go into Executive Session at 7:26 PM. Trustee Belt seconded. A roll call vote was taken:

STEPHEN APPELL AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0

The Village Board was in Executive Session from 7:26 PM to 7:57 PM.

RECONVENE TO OPEN SESSION:

President Jim E. Claeyssen entertained a motion to return to Open Session. Trustee Hollembeak moved to reconvene in Open Session at 7:57 PM. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.

BOARD COMMENTS:

ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 7:58 PM.

http://www.cherryvalley.org/images/villiage-board/2019/board%20minutes%20%2005-21-19.pdf

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