Village of Cherry Valley Board of Trustees met April 7.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE EMERGENCY VILLAGE BOARD MEETING TO ORDER
AT 7:31 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
Also present: Attorney Jim Stevens, Public Works Director Chuck Freeman, Treasurer Maureen Gumowski and Village Clerk Kathy Trimble. (Police Chief Robert Swank was in his office so we didn’t violate the rule of being over (10) personnel at a public meeting).
ADOPTION OF THE AGENDA:
Trustee Schroeder moved to adopt the agenda. Trustee Fustin. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
• Trustee Schroeder moved to approve the March 16, 2020 Village Board Minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Schroeder moved to approve the March 24, 2020 Emergency Village Board Minutes. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Fustin moved to approve the March 24, 2020 Special Village Board Minutes. Trustee O’Hara seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one signed up for Public Comment.
TREASURER’S REPORT:
Treasurer Gumowski stated that revenues in the General Fund of $423,000 were lower than expenditures of $482,000 by $59,000. Expenditures were mainly Salary & Benefits ($378,000), Legal Fees ($28,000), Deicer Salt/Sand ($19,000), Mosquito Control ($9,000), 2019 City Wide Pavement Striping ($5,000), Commodities ($6,000), and IT Services ($4,000). Revenues of $65,000 were higher than expenditures of $58,000 in the Water Fund by $7,000.
Expenditures were mainly Salary & Benefits ($32,000), Utilities ($7,000), Commodities ($3,000), LOCIS Annual Support ($2,000), SCADA Computer/Software Upgrades ($6,000), PDC Laboratories Testing ($4,000). In the Capital Improvements Fund, revenues of $247,000 were higher than expenditures by $246,000. Expenditures were mainly the VEEAM Backup Support ($1,000). Trustee O’Hara moved to have the March 2020 Treasurer’s Report placed on file with the minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
Let the record show that Treasurer Gumowski left the meeting at 7:35 PM.
PRESIDENT’S REPORT:
1. Trustee Hollembeak moved to approve the Arbor Day Proclamation as presented by President Jim E. Claeyssen. Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote. The tree this year will be a White Oak and no decision has been made on where the tree will be planted.
2. Trustee Belt moved that the Village Board approve a Special Use Permit for PAWS Humane Society to hold “Woofstock” on June 20, 2020 and to waive the $100.000 application fee. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
3. Trustee Hollembeak moved that the Village Board ratify the purchase of ten (10) HP-14” laptops from BestBuy.com at a cost of $2,999.90 from line item 5375 Capital Improvements. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
ATTORNEY’S REPORT: JIM STEVENS: Attorney Stevens stated that he is working on various projects including the Post Office lease, the waterline extension for the East Loop and the jurisdictional roadway dispute with Cherry Valley Township. The Farm Lease was brought up and if the Village Board would like to make any changes to the lease they would have had to be submitted by September 1, 2019.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S. - No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there will be a Planning & Zoning Commission Meeting on April 29, 2020 at 6:30PM to discuss several variance requests.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that the Easter Candy Scramble on April 11, 2020 has been cancelled.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board consider this the first reading of “An Ordinance Budgeting for all corporate purposes for the Village of Cherry Valley, Illinois, for the fiscal year commencing on the 1st day of May, A.D. 2020, and ending on the 30th day of April, A.D. 2021”. Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote.
Trustee Belt stated ORDINANCE passes.
FINANCE REPORT BY TRUSTEE: JEFF O’HARA.
PUBLIC SAFETY REPORT BY TRUSTEE: JEFF FUSTIN.
PUBLIC WORKS REPORT BY TRUSTEE: JIM ALSBURY.
1. Trustee Alsbury asked Public Works Director Freeman to update the Village Board with the status of the proposals for the enhanced/updated SCADA system for the management of the village’s water system. Public Works Director Freeman stated that he has not heard back from the other two companies that he requested quotes from and is looking for authority to move forward with the Metropolitan proposal. The consensus of the village board was for Public Works Director Chuck Freeman to bring the proposal price from Metropolitan and line item to the next Village Board Meeting for approval.
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
Trustee Alsbury stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: DAVID SCHROEDER. No Report.
PERSONNEL REPORT BY TRUSTEE: SALLY HOLLEMBEAK.
1. Trustee Hollembeak moved that the Village Board hire Mr. Greg Allton as a part-time Public Works Employee at an hourly rate of $20.00 per hour, with a start date of May 1, 2020. Trustee Belt seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
EXECUTIVE SESSION:
President Claeyssen entertained a motion that the Village Board go into Executive Session for the following:
(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Trustee Belt moved that the Village Board go into Executive Session at 7:52 PM. Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
Village Clerk Kathy Trimble was excused from the meeting. Attorney Jim Stevens will be taking the Executive Session Minutes.
The Village Board was in Executive Session from 7:55 PM to 9:08 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Village Board Meeting into open session. Roll call was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
BOARD COMMENTS: None.
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee Belt. All “Aye”, none opposed. Meeting adjourned at 9:09 PM.
http://www.cherryvalley.org/images/villiage-board/2020/board%20minutes%2004-07-2020.pdf
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