Village of Cherry Valley Board of Trustees met April 21

By Angelica Saylo Pilo

May 29, 2020

Village of Cherry Valley Board of Trustees met April 21.

Here is the minutes provided by the board:

PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:05 PM AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Village Clerk Kathy Trimble:

JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT

NANCY BELT PRESENT JEFF O’HARA PRESENT

JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT

Also present: Attorney Jim Stevens, Attorney Roxanne Sosnowski, Treasurer Maureen Gumowski and Village Clerk Kathy Trimble.

ADOPTION OF THE AGENDA:

Trustee Fustin mentioned a change to the agenda, the wording in the Ordinance Report, Motion Number Five, should be changed from residential to personal. Trustee Schroeder moved to adopt the amended Agenda. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

• Trustee Schroeder moved to approve the March 31, 2020 Special Village Board Minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.

• Trustee Schroeder moved to approve the April 7, 2020 Village Board Budget Hearing Minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.

• Trustee Schroder moved to approve the April 7, 2020 Village Board Minutes. Trustee Belt seconded. Trustee Fustin stated that there is a correction on the adoption of the Agenda it only states Trustee Fustin, it should read Trustee Fustin seconded. All “Aye;” with the changes, none opposed. Motion carried by voice vote.

PUBLIC COMMENT: No one signed up for Public Comment. TREASURER’S REPORT: No Report.

PRESIDENT’S REPORT: No Report.

ATTORNEY’S REPORT: JIM STEVENS: No Report.

ENGINEER’S REPORT: SHERI KOSMOS, C.E.S. - No Report.

EX-OFFICIO’S REPORTS:

JEFF FUSTIN – PLANNING AND ZONING COMMISSION:

Trustee Fustin stated that there will be a Planning & Zoning Commission Meeting on April 29, 2020 at 6:30PM to discuss five items.

DAVID SCHROEDER – RECREATION BOARD:

Trustee Schroeder stated that the next Recreation Board Meeting is scheduled for May 6, 2020 at 7:00 PM. Citizen of the Year Nominations are due by Friday, May 1, 2020.

ORDINANCE REPORT BY TRUSTEE NANCY BELT:

1. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Revising Ordinance 2019-07 The Annual Budget for The Village of Cherry Valley, Illinois (Commonly known as the Transfer Ordinance)”. Trustee Hollembeak seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0

2. Trustee Belt moved that the Village Board pass and approve Ordinance 2020-06; “An Ordinance Revising Ordinance Number 2019-07 The Annual Budget for The Village of Cherry Valley, Illinois (Commonly known as the Transfer Ordinance)”. Trustee Schroeder seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

3. Trustee Belt moved that the Village Board consider this the second and final reading of “An Ordinance Budgeting for all corporate purposes for the Village of Cherry Valley, Illinois, for the fiscal year commencing on the 1st day of May, A.D. 2020, and ending on the 30th day of April, A.D. 2021”. Trustee Hollembeak seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

4. Trustee Belt moved that the Village Board pass and approve Ordinance 2020-07, “An Ordinance Budgeting for all corporate purposes for the Village of Cherry Valley, Illinois, for the fiscal year commencing on the 1st day of May, A.D. 2020, and ending on the 30th day of April, A.D. 2021”. Trustee Hollembeak seconded.

Let the record show that Treasurer Gumowski was excused from the meeting at 7:38PM, and Police Chief Swank entered the meeting at 7:40PM. Public Works Director Freeman was tele-conferenced in at 7:55PM.

After a lengthy discussion regarding the village budget for FY2020-2021, Trustee Belt moved to table the approval of the Budget Ordinance of FY2020-2021 until the April 28, 2020 Village Board Meeting. Trustee O’Hara seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN NAY DAVID SCHROEDER NAY

Motion carried with 4” AYES” and 2 “NAYS”

5. Trustee Belt moved that the Village Board consider this the first reading of “An Ordinance amending Chapter 70 Traffic and Vehicles, Section 70-61 (a), The parking of trucks or vehicles in excess of a class B vehicle license for personal use only”. Trustee Hollembeak seconded. This motion does not match the wording of the actual Ordnance since the Ordinance was not received by the village clerk until after the agenda was published. All “Aye;” none opposed. Motion carried by voice vote.

Trustee Belt stated that ORDINANCE passes.

FINANCE REPORT BY TRUSTEE JEFF O’HARA:

1. Trustee O’Hara moved that the Village Board approve the bills reviewed and approved by the Budget Director on April 21, 2020 and reviewed and approved by the village trustees present at the April 21, 2020 Village Board Meeting at a total cost of $211,740.50. Trustee Hollembeak seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0

Trustee O’Hara stated that FINANCE passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN: No report.

PUBLIC WORKS REPORT BY TRUSTEE: JIM ALSBURY.

1. Trustee Alsbury moved that the Village Board waive the rules in regards to bidding for the enhanced/updated SCADA system for the management of the village’s water system from the Metropolitan Pump Company, Romeoville, IL as allowed by Illinois State Statute 65 ILCS 5/8 -9-1. Three requests for proposals were sent out and this was the only one received. Trustee Schroeder seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

2. Trustee Alsbury moved that the Village Board approve the enhanced/updated SCADA system for the management of the village’s water system from Metropolitan Pump Company, Romeoville, IL at a cost not to exceed $86,952.00 from line item 5130 Water. This is from the FY2020-2021 village budget. Trustee Belt seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

3. Trustee Alsbury moved that the Village Board approve an additional contract with Comcast to install fiber network in lieu of cellular communications for the village’s SCADA system at a cost of $1,500.00 from line item 5130 Water. This is from the FY2020-2021 village budget. Trustee Schroeder seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

4. Trustee Alsbury moved that the Village Board approve the Port-O-Let Contract for 2020, from May 4, 2020 to November 2, 2020 with United Sanitation, (as the only received proposal), at a total cost of $4,695.00 from line item 5170 Building and Grounds. This is from the FY2020-2021 village budget. Trustee Hollembeak seconded. Trustee Belt asked if we need as many Port-O-Lets in the village in reference to the Budget. President Claeyssen responded that these Port-O-Lets are for the Village Residents to use during the Street Dance, 4th of July, around the Lake and at Village Hall for the Granary Rentals. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

5. Trustee Alsbury moved that the Village Board approve H.C. Anderson, Rockton, IL, as the lowest responsible bidder, to perform the roof and gutter repairs to the Post Office Building located at 210 E. State Street at a cost not to exceed $7,168.00 from line item 5285 Capital Improvements. This is from the FY2020-2021 village budget. Trustee Belt seconded. Trustee Fustin asked Public Works Director Freeman what the cost difference was for the repairs that were approved tonight in the bill packet. Public Works Director Freeman responded that the repairs that were done were just patch repairs and this item would be a permanent repair. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

Trustee Alsbury stated that PUBLIC WORKS passes.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE DAVID SCHROEDER: No Report.

PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:

1. Trustee Hollembeak moved that the Village Board approve hiring Mr. Margarito Renteria as a Seasonal Public Works Employee (for mowing) at an hourly rate of $15.00 per hour for a maximum of 600 hours with a starting date of May 4, 2020. Trustee Schroeder seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

2. Trustee Hollembeak moved that the Village Board hire Mr. Dalton Vaupel as a summer employee for Public Works at $10/hour for up to 500 hours (12 weeks) with a starting date of May 11, 2020. Trustee Fustin seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

Trustee Hollembeak stated that PERSONNEL passes.

EXECUTIVE SESSION:

President Claeyssen entertained a motion that the Village Board go into Executive Session for the following:

(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

Trustee Hollembeak moved that the Village Board go into Executive Session at 8:32 PM. Trustee Belt seconded. A roll call vote was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE

Motion carried 6-0.

Village Clerk Kathy Trimble was excused from the meeting. Attorney Roxanne Sosnowski will be taking the Executive Session Minutes.

The Village Board was in Executive Session from 8:32 PM to 10:38 PM.

RECONVENE TO OPEN SESSION:

President Claeyssen called the Village Board back into Open Session: A roll call was taken:

JIM ALSBURY AYE SALLY HOLLEMBEAK AYE

NANCY BELT AYE JEFF O’HARA AYE

JEFF FUSTIN AYE DAVID SCHROEDER AYE