Village of Cherry Valley Board of Trustees met Aug. 3.
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
Also present: Attorney Jim Stevens, Public Works Director Chuck Freeman, Treasurer Maureen Gumowski, Interim Police Chief Roy Bethge and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Hollembeak moved to adopt the agenda with the following addition:
• Trustee Hollembeak would like to speak during the Board Comments section of the meeting.
Trustee Schroeder seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
• Trustee Schroeder moved to approve the July 13, 2020 Village Board Meeting Minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Schroeder moved to approve the July 21 Village Board Meeting Minutes.
Trustee Hollembeak seconded. President Claeyssen stated that there was a correction on page 3. Thank you to Trustee Belt for pointing that out prior to the meeting. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT:
TREASURER’S REPORT:
1. Treasurer Gumowski stated that revenues in the General Fund of $405,000 were lower than expenditures of $460,000 by $55,000. Expenditures were mainly Salary & Benefits ($369,000), Engineering for Fast Track Application ($3,000), Legal ($16,000), Mosquito Control ($9,000), Fireworks Advanced Payment ($12,000), Commodities ($5,000), Tax Rebate ($5,000). Revenues of $74,000 were lower than expenditures of $85,000 in the Water Fund by $11,000. Expenditures were mainly Salary & Benefits ($25,000), Commodities ($6,000), Utilities ($4,000), Contingency Fund-South Hampton Water Main Break ($37,000), Water Hook Up and Repair for the Garden Center @ 104 Enders – Plumber ($6,000). In the Capital Improvements Fund, revenues of $6,000 were lower than expenditures $11,000 by $5,000. Expenditures were mainly Contingency Fund for 210 E. State Repairs ($6,000), Barracuda Software Renewal ($2,000), Hogan Street Remainder Payment ($2,000). Trustee Schroeder moved to have the July 2020 Treasurer’s Report placed on file with the minutes. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
PRESIDENT’S REPORT:
1. Trustee Schroeder moved that the Village Board approve the Special Event Permit for a Bike Night at Kegel Harley Davidson, 7125 Harrison Ave. Rockford, Illinois, a non-profit event for the Harley Owners Group, to be held on August 4, 2020. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
2. Trustee Belt moved the Village Board approve the Special Event Permit for a Bike Night at Kegel Harley Davidson, 7125 Harrison Ave. Rockford, Illinois, a non-profit event for BACA (Bikers Against Child Abuse), to be held on August 18, 2020. Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
ATTORNEY’S REPORT: JIM STEVENS:
Attorney Stevens stated that he is working on various projects for the village:
• No bids have been received for the Hogan Street property.
• Mr. Pierce has hired a new attorney, the case has been postponed until September 18, 2020.
• Nothing to report on the proposed Solar Farm Project.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S. - No Report.
Trustee O’Hara stated that several residents have complimented the pavement work that was done on the Swanson Park Path.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there is a Planning and Zoning Commission Meeting on August 19, 2020 at 6:30PM to discuss three variances for fences. Everyone is welcome to attend.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated that National Night Out has been cancelled and the Street Dance has been postponed. Youth Fall Fishing will take place on Saturday, September 19, 2020 and there will not be an August Recreation Board Meeting.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
1. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Granting A Variance Under Section 82-55 To The Code Of Ordinances For The Village Of Cherry Valley, Illinois To Section 82-7(E)(5)(F)(2)
To Allow The Construction Of A Fence 4’ Past The Rear Of The House Towards The Street On The North Property Line For The Property Commonly Known As 2823 Swanson Parkway, Rockford, Illinois.” Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
2. Trustee Belt moved that the Village Board pass and approve Ordinance 2020-17; “An Ordinance Granting A Variance Under Section 82-55 To The Code Of Ordinances For The Village Of Cherry Valley, Illinois To Section 82-7(E)(5)(F)(2) To Allow The Construction Of A Fence 4’ Past The Rear Of The House Towards The Street On The North Property Line For The Property Commonly Known As 2823 Swanson Parkway, Rockford, Illinois.” Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
3. Trustee Belt moved that the Village Board waive the rules and consider this the second and final reading of “An Ordinance Granting A Variance Under Section 82-55 To The Code Of Ordinances For The Village Of Cherry Valley, Illinois To Section 82-7(H)(I) To Allow Fence Posts And The Unfinished Side Of A Fence To Be Visible From The Perimeter Of The Lot For The Property Commonly Known As 2823 Swanson Parkway, Rockford, Illinois.” Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
4. Trustee Belt moved that the Village Board pass and approve Ordinance 2020-18; “An Ordinance Granting A Variance Under Section 82-55 To The Code Of Ordinances For The Village Of Cherry Valley, Illinois To Section 82-7(H)(I) To Allow Fence Posts And The Unfinished Side Of A Fence To Be Visible From The Perimeter Of The Lot For The Property Commonly Known As 2823 Swanson Parkway, Rockford, Illinois.” Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0
Trustee Belt stated that ORDINANCE passes.
FINANCE REPORT BY TRUSTEE JEFF O’HARA: No Report.
PUBLIC SAFETY REPORT BY TRUSTEE: JEFF FUSTIN.
1. Trustee Fustin moved that the Village Board approve the Renewal Agreement between CherryVale Mall, LLC and the Village of Cherry Valley for the Police Sub-Station that is located inside the CherryVale Mall. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
2. Trustee Fustin moved that the Village Board approve the purchase of three (3) File Cabinets from BOS, Roselle Illinois at a cost of $750.00 from line item 5375 Police. Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
3. Trustee Fustin moved that the Village Board approve leadership development training, coach and team building from Outsider Consulting, LLC at a cost of $430.00 from line item 5195 Police. Trustee Belt seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
PUBLIC WORKS REPORT BY TRUSTEE: JIM ALSBURY.
1. Trustee Alsbury moved that the Village Board approve the proposal from Al Menting Mason Contractors Inc. for the concrete coating of the bathroom floors at the village’s softball field and the Baumann Park restroom floors at a cost of $3,795.00 from line item 5120 Building & Grounds. Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
2. Trustee Alsbury moved that the Village Board approve the proposal from LDR Cleaning & Restoration Inc. of Rockford, Illinois for the remediation repairs inside 210 E. State Street (the Post Office Building) at a cost of $14,592.81 from line item 5285 Capital Improvements. Trustee Hollembeak seconded. Trustee Hollembeak asked if the Insurance Company has been called in regards to this issue. Public Works Director Chuck Freeman answered not at this time. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
3. Trustee Alsbury moved that the Village Board approve up to $300.00 for the village’s Fall Youth Fishing Event to be held Saturday September 19, 2020 from line item 5260 Buildings & Grounds. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Trustee Alsbury stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: DAVID SCHROEDER. No Report.
PERSONNEL REPORT BY TRUSTEE: SALLY HOLLEMBEAK. No Report.
EXECUTIVE SESSION:
President Claeyssen entertained a motion that the Village Board go into Executive Session for the following:
(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
Trustee Hollembeak moved that the Village Board go into Executive Session at 7:21 PM.
Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
Motion carried 6-0.
Let the record show that Trustee Nancy Belt has left the meeting at 7:22 PM and will not be participating in Executive Session and the remainder of the meeting.
The Village Board was in Executive Session from 7:24 PM to 7:43 PM.
RECONVENE TO OPEN SESSION:
President Claeyssen called the Village Board back into Open Session:
A roll call was taken:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
NANCY BELT PRESENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
BOARD COMMENTS:
Trustee Hollembeak wanted to discuss the property located at 609 E. State Street (Old Cherry Valley School Site) in regards to senior housing on that site. Trustee Hollembeak stated that she feels the Village Board is not in any position to put up senior housing but we could possibly contact State or Federal Agencies to let them know about this property.
President Claeyssen stated that the village residents that live around that area like it being a park. It actually has been used by the village residents as a park whenever school wasn’t in session. There is a very high-water table in that area and we would possibly need a geological study done on that property. The parcel is only 1.79 acres and there would have to be offstreet parking. Private agencies with their own funding usually develop senior housing.
Trustee Schroeder stated that this should be a discussion for another meeting. All agreed.
ADJOURNMENT: Trustee Hollembeak made a motion to adjourn the meeting; seconded by Trustee O’Hara. All “Aye”, none opposed. Meeting adjourned at 7:48 PM.
http://www.cherryvalley.org/images/villiage-board/2020/board%20minutes%2008-03-2020.pdf
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