Village of Cherry Valley Committee of the Whole met July 27.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
JIM ALSBURY PRESENT SALLY HOLLEMBEAK PRESENT
JEFF O’HARA PRESENT NANCY BELT TELECONFERENCE
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
JIM CLAEYSSEN PRESENT
Also present: Public Works Director Chuck Freeman, Sheri Kosmos C.E.S, Village Treasurer Maureen Gumowski, Attorney Jim Stevens, Chief Roy Bethge, Sergeant Jesse Pearse, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Schroeder asked that we change the Order of Business moving the Planning and Development Report as the first business under Trustee Reports since we have someone here to speak on behalf of that item.
Trustee Fustin moved to adopt the agenda. Trustee O’Hara seconded.
A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – July 13, 2020
Trustee Schroeder moved to approve the July 13, 2020 Committee of the Whole Meeting Minutes. Trustee Belt seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
PUBLIC COMMENT: Umar Ahmed stated that he was there on behalf of his cousin Saodin Abdullayev, who could not be present for the meeting tonight in regards to updating the fence on his property at 2823 Swanson Parkway. Umar Ahmed stated that his cousin, Saodin Abdullayev is just looking to update his fence from the old material to a new material so that it doesn’t look run down. (This item is on tonight’s agenda under the Planning & Development Report).
PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some discussion, Trustee Schroder moved to send to the Village Board two ordinances regarding two (2) fence variances for 2823 Swanson Parkway, Rockford, IL and to consider this a second and final reading. Trustee Hollembeak seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT: None.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PUBLIC WORKS –CHAIRMAN TRUSTEE JIM ALSBURY.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos reported that:
• The Swanson Park Bike Path has been prepped for paving that should begin later this week.
UNFINISHED BUSINESS:
1. Discussion was had regarding the results from the test well site at 609 E. State Street, the old school property. Public Works Director Chuck Freeman stated that after meeting with Layne Water Sources that this location would not be a suitable site for a well house. Some of the key points were the water samples were showing high hardness’s in those water samples which could cause additional water treatment issues, as well as the radium levels were borderline from the pumping levels the village would be utilizing that site for. He also stated that previously Well #6 (in the Penfield Area) had to be capped for potentially high radium levels and he wouldn’t want to finish drilling this well just to test it and find out it would have to be capped off like Well #6.
Civil Engineer Sheri Kosmos went over an alternate that the Village could look into by exploring one of Cooling’s Wells located on their Sod Farm. Cooling’s has some wells for irrigation purposes adjacent from where the Village was looking to drill another possible well. Civil Engineer Sheri Kosmos suggested asking them for permission to have mineral testing done on their existing well(s); this may be a cost-effective solution to see if the water quality is suitable for village use.
After continued discussion Trustee Hollembeak moved to send to the Village Board a motion to spend up to $1,500.00 for mineral testing to be done on the Well at the Cooling site. Trustee O’Hara seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
NEW BUSINESS:
1. After some discussion, Trustee Hollembeak moved to send to the Village Board to approve Al Menting Mason Contractor, INC for concrete coating of the bathroom floors at the village’s softball field and the Baumann Park restroom floors at a cost not to exceed $3,795.00 from line item 5120 Buildings and Grounds. Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
2. After some discussion, Trustee Hollembeak moved to send to the Village Board to approve LDR Cleaning & Restoration Inc. for remediation repairs inside 210 E. State Street. (Post Office Building) Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
3. Public Works Director Chuck Freeman informed the committee that sometime during a weekend in the middle of June there were four (4) trees that were vandalized by being cut down to the ground in Penfield Park. Three (3) of the four (4) trees were mature trees that were ten or more years old that were planted by the Village around six (6) years ago in the park as part of the Forestry Program the Village has and the last tree that was removed was one of the Arbor Day trees the Village’s Public Works Department planted. Public Works Director Chuck Freeman met with John from Carlson Growers and did a site visit and evaluation. Public Works Director Chuck Freeman is asking the committee for direction, is this something that the Village is looking to pursue with an insurance claim or if the Village should hold off a few years before replacing them? After some discussion by the committee the consensus from the committee was to hold off on replacing the trees at this time.
DIRECTOR’S REPORT: No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: The next Recreation Board Meeting will be July 29, 2020 at 7:00 PM. All are welcome.
Trustee Alsbury states PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board for approval the Renewal Agreement between Cherryvale Mall, LLC and the Village of Cherry Valley for the Police Sub-Station that is located inside the CherryVale Mall. Trustee Schroeder seconded A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
CHIEF’S REPORT:
1. Update from Chief Bethge:
• Chief Bethge updated the committee on his initial observations of challenges facing the police department. Overtime mandates and work schedules are a concern from both an officer wellness perspective and a potential liability issue. Sergeant Pearse provided an overview of the actual costs of the mandates and overtime for the last few pay periods. Chief Bethge also discussed challenges related to our existing General Orders. He will bring specific recommendations to a future meeting for getting policies updated and current. Secure file storage was also noted as a concern. The Chief is also in need of some file cabinets to store background, investigative, and personnel files.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT:
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK. UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. The committee discussed the potential of increasing the Village Presidents and Village Trustees compensation before the next election year. After some discussion the consensus was to keep the compensation at its current rate for the Village President and Village Trustees.
1. ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:08 PM. Trustee Fustin seconded. A roll call vote was taken:
JIM ALSBURY AYE SALLY HOLLEMBEAK AYE
NANCY BELT AYE JEFF O’HARA AYE
JEFF FUSTIN AYE DAVID SCHROEDER AYE
JIM CLAEYSSEN AYE
Motion carried 7-0.
http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2007-27-2020.pdf
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