Lake County Financial & Administrative Committee met Nov. 5.
Here is the minutes provided by the committee:
A. Call Meeting to Order
Alderman Ebersohl called the City Council of Columbia, Illinois to order at 7:00 PM.
B. Roll Call
Present: Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp*, Martens, and Riddle.
Absent: Mayor Hutchinson.
Quorum present.
Motion:
It was moved by Alderman Agne, and seconded by Alderman Niemietz, to appoint Alderman Gene Ebersohl as the Temporary Meeting Chairman for the City Council Meeting.
Motion Passed.
Roll Call Vote results:
7 Aye: Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
1 Abstain: Ebersohl
Administrative Staff present:
City Clerk Wes Hoeffken
City Attorney Terry Bruckert
City Engineer Chris Smith
IT Manager James Mitchell
Deputy Chief of Police Jason Donjon
Dir. of Community Dev. Scott Dunakey
Deputy City Clerk Kelly Mathews
C. Pledge of Allegiance
Those in attendance recited the pledge of Allegiance.
D. Proclamations/Recognitions/Presentations
1. Domestic Violence Awareness Month
Alderman Ebersohl read a proclamation declaring October as Domestic Violence Awareness Month.
E. Public Input
There was no public input.
F. Comments & Announcements - Mayor
There were no Mayor Comments & Announcements
G. Comments & Announcements - Aldermen
Aldermen Holtkamp stated he received information from Homefield Energy about the City's aggregation program and inquired if their rates are lower than Ameren. Alderman Ebersohl stated that Mr. Brimm had previously reported to the Council that Homefield Energy is providing a lower rate.
H. Comments & Announcements - Department Directors
Mr. Dunakey informed the Council that historic signage is in place throughout the City marking the self-guided walking trial. Mr. Dunakey added the City's website has information for a walking scavenger hunt and there will be a random drawing for participants who identify all of the items.
Deputy Chief Donjon informed the Council the Tyler McWaters, a 2-year veteran of the St. Louis County Police Department, has been hired by the Board of Police Commissioners and will be starting as a police officer in two weeks.
I. Consent Agenda
City Clerk Hoeffken read the Consent Agenda.
1. Motion to approve minutes of the Regular City Council Meeting held Monday, September 21, 2020
2. Motion to authorize the payment of vouchers for the period from September 17, 2020 through September 30, 2020 in the amount of $175,870.75.
Alderman Ebersohl inquired if the Council wished to remove any items prior to a motion. There were none.
Motion:
It was moved by Alderman Roessler, and seconded by Alderman Huch, to approve the Consent Agenda as read.
Motion Passed.
Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
J. Unfinished Business
1. Award of Bid for Quarry Road Resurfacing - Phase 1
Motion:
It was moved by Alderman Huch, and seconded by Alderman Riddle, to accept the recommendation of the City Engineer and award the Quarry Road Resurfacing - Phase 1 project to low bidder Hank's Excavation Inc. in the amount of $847,941.35.
Motion Passed.
Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
2. GM&O Heritage Trail/Gedern Village Homeowners Association Update
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Agne, to move discussion of the GM&O Heritage Trail and Gedern Village Homeowners Association update to Closed Session.
Motion Passed.
Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
K. New Business
1. Ordinance No. 3536 - Plat of Survey and Land Transfer
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Martens, to pass and approve Ordinance No. 3536, an ordinance approving a Plat of Survey and Land Transfer by way of Real Estate Exchange from Monroe County Parcel No. 04-21-201-012-000 to Monroe Country Parcel No. 04-21-201-023-000, both located in the City of Columbia, Illinois.
Motion Passed.
Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
2. Draft Annexation Agreement for Timber Rock Estates
Mr. Dunakey provided an overview of the proposed Timber Rock Estates subdivision highlighting the following.
• The development will conform to R-2 zoning requirements.
• The development is in both Monroe County and St. Clair County.
• The development will consist of larger “estate” lots and smaller "villa” lots.
• All homes will meet the 3-side masonry requirement, but most of the estate homes will probably be masonry on all four sides.
• Ancillary buildings will be frame construction and consist of five foot of masonry at the base and vertical metal siding. Ancillary buildings will not be larger than the footprint of the home.
• The City's 12' water main will be extended to a point to be determined, with the City extending the line up to the development and the developer extending the line within the development.
• There will not be any road improvements at this time but there will be a mutual agreed upon amount to be placed into an escrow account for future improvements.
• Sidewalks will be constructed within the development but will not be required along the perimeter of the property.
• The existing golf cart paths will be retained as walking paths and connect the common ground areas.
• The sewer is still an option waiting to be resolved based on the restrictions imposed by St. Clair County.
Alderman Roessler inquired if the villas would be duplexes. Mr. Dunakey stated all buildings would be single family. Alderman Niemietz inquired about the street width. Mr. Smith stated all streets will meet R-2 zoning standards. Alderman Ebersohl stated this development will require an extension of Cherry Street. Alderman Niemietz stated the proposed development is a good enhancement to the City and addresses the karst topography within the area. Alderman Roessler inquired if a pumping station would be required if City sewer is required for the development. Mr. Smith stated the sewer system would be a gravity flow system with a lift station.
3. Rezoning of Metter Park Block and the former Upchurch Oil & Ready Mix Concrete
Property Mr. Dunakey provided an overview of the City-initiated rezoning of 12 parcels from 1-1 and R-6 to C-2 and comprising the Metter Park block and the former Upchurch Oil & Ready Mix Concrete property.
4. Gambling Parlor and Liquor License Requirements
Alderman Roessler stated there is some confusion over gambling parlor and liquor licenses. Mr. Dunakey stated that he and Mr. Brimm will be making a presentation at the October 19, 2020 Council Meeting.
L. Closed Session
Alderman Ebersohl informed the Council that he would entertain a motion to go into Closed Session to discuss 5 ILCS 120/2(c)(11), Litigation.
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Agne, to direct Alderman Ebersohl to go into Closed Session at 7:40 PM to discuss 5 ILCS 120/2(c)(11), Litigation.
Motion Passed.
Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
Motion:
It was moved by Alderman Niemietz, and seconded by Alderman Agne, to return to Regular Session of the City Council at 8:04 PM.
Motion Passed.
Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
Upon return to Regular Session, Aldermen Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle were present.
M. Announcements
There were no announcements.
N. Adjournment
Motion: It was moved by Alderman Niemietz, and seconded by Alderman Agne, to adjourn the Regular City Council meeting held Monday, October 05, 2020 at 8:05 PM.
Motion Passed.
Roll Call Vote results:
8 Aye: Ebersohl, Agne, Niemietz, Roessler, Huch, Holtkamp, Martens, and Riddle
0 Nay:
0 Absent:
0 Abstain:
https://www.columbiaillinois.com/AgendaCenter/ViewFile/Minutes/_10052020-127
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