Village of Cherry Valley Board of Trustees Met May 18.
Here is the minutes provided by the board:
President Jim E. Claeyssen Called The Village Board Meeting To Order At 7:00 Pm And Led The Pledge Of Allegiance.
A roll call was taken by Village Clerk Kathy Trimble:
Nancy Belt Present Mike Nevillle Present
Jeff Fustin Present Brandi Pearse Present
Sally Hollembeak Present David Schroeder Present
Also present: Attorney Roxanne Sosnowski, Police Chief Roy Bethge, Village Treasurer Maureen Gumowski and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Neville moved to adopt the Agenda. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
• Trustee Schroeder moved to approve the April 20, 2021 Village Board Minutes. Trustee Neville seconded. Trustee Belt had a change to the minutes on page 3, item 2, there is not a second to the motion. Trustee Schroeder pointed out a Scribner error in the numbering also. These items will be corrected. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Belt moved to approve the April 27, 2021 Village Board Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Neville moved to approve the May 4, 2021 Public Hearing Minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up for Public Comment.
TREASURER’S REPORT: None.
PRESIDENT’S REPORT:
1. Trustee Hollembeak moved that the Village Board approve the Special Event Permit for the Tebala Shrine, 7910 Newburg Road, Rockford Illinois to hold a Garage Sale on September 19, 2021 and to waive the $100.00 fee since they are a non-profit organization. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Hollembeak moved that Village Board approve the purchase of a Ferris Zero Turn Mower from Peabudy’s Inc., Pecatonica, Illinois for a price of $13,499.00 (and a trade-in allowance of $5,000.00 for the village’s 2016 Ferris Mower) for a final cost of $8,499.00 from line item 5375 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
3. A lengthy discussion was had regarding Administrative Hearing Fines and Village Permit Fees. Some items that were discussed were:
a. Raising the Variance fees, since $75.00 does not cover the publication costs, Attorney fees and Commissioners pay.
b. Not having a Planning & Zoning Commission Meeting to approve any variances or issue any permits until all permit fees and any Administrative Fines have been paid or properties remediated prior to publication.
c. Changing village ordinances regarding Fences to eliminate Variances. d. Time frame and how Code Enforcement is handled.
The consensus of the Village Board was to have Attorney Roxanne Sosnowski draft an Ordinance regarding Fines and Fees as it relates to items before going to a Planning and Zoning Commission Meeting.
ATTORNEY’S REPORT: ROXANNE SOSNOWSKI.
No Report.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S.
No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there is a Planning and Zoning Meeting on Wednesday May 19, 2021 at 6:30PM to discuss the Variances and Special Use Permit renewals for Pack, Stack & Store. Everyone is welcome to attend the meeting.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated 9 kids showed up for Spring Fishing. Beth Schroeder was chosen as the 2021 Citizen of the Year. The next Recreation Board Meeting will be on Wednesday, June 2, 2021 to discuss Movie Night at the Library, Art on Fire and National Night Out. Everyone is welcome to attend the meeting.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
No Report.
FINANCE REPORT BY TRUSTEE BRANDI PEARSE:
1. Trustee Pearse moved that the Village Board approve the request of $3,500 from the Rockford Economic Development Council (RAEDC) for continued support of Rockforward Investment, which increases the economic well-being of our region, from line item 5360A. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Pearse moved that the Village Board ratify the purchase of a new back-up system, BUFFALO TeraStation 4-Bay Rackmount, from Amazon Business for the Village of Cherry Valley (to replace the old back-up system that was running out of space) at a cost of $1,100.05 from line item 5375 Capital Improvements. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
3. Trustee Pearse moved that the Village Board approve the bills reviewed and approved by the Budget Director on May 18, 2021 and reviewed and approved by the village trustees present at the May 18, 2021 Village Board Meeting at a total amount of $265,802.55. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Pearse stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE: JEFF FUSTIN.
1. Trustee Fustin moved that the Village Board approve the purchase and installation of Emergency Vehicle Equipment for Squad 1 from UltraStrobe Communications at a cost of $10,189.38 from line item 5375 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Let the record show that Trustee Pearse has left the council table at 7:38PM.
2. Trustee Fustin moved that the Village Board approve the registration and attendance for Sergeant Pearse and Chief Bethge to attend the IACP Annual Conference in New Orleans, LA on September 11 to September 14, 2021 at a cost of $425.00 per person for registration and travel, meal and lodging expenses pursuant to Village Policy from line item 5200 P. (Airfare is estimated at $375 per person). Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye David Schroeder Aye
Sally Hollembeak Aye
Motion carried 5-0.
Let the record show that Trustee Pearse has returned to council table at 7:40PM.
3. Trustee Fustin moved that the Village Board approve the annual subscription to COPFTO Software from 911 TECH at a cost of $1,200.00 from line item 5170P. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
4. Trustee Fustin moved that the Village Board approve the purchase of ammunition from Kiesler Supply (at current State of Illinois Central Management Services contract pricing) at a cost of $4,984.00 from line item 5250P. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
5. Trustee Fustin moved that the Village Board approve sending Mr. Jacob Kerr to attend the Police Training Institute for Basic Police Academy Training at a cost of $6,250.00 from line item 5195P. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
PUBLIC WORKS REPORT BY TRUSTEE: MIKE NEVILLE.
1. Trustee Neville moved that the Village Board approve the proposal from 11th Street Express Printers to print and mail the village’s Annual Water Quality Report at a cost of $1,332.99 from line item 5165 Water. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Neville moved that the Village Board approve Prime Time Audio, Rockford, Illinois to upgrade the existing village boardroom’s conference sound system at a cost of $5,549.00 from line item 5285 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Neville stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: DAVID SCHROEDER. No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:
1. Trustee Hollembeak moved that the Village Board approve Part-time Public Works Employee Mr. Larry Gray to work the Summer Season of 2021 for 24 hours per week for (12) weeks at a cost of $5,760.00. Trustee Fustin seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Hollembeak stated that PERSONNEL passes.
BOARD COMMENTS:
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:44PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/villiage-board/2021/BOARD%20MINUTES%2005-18-2021.pdf
Here is the minutes provided by the board:
PRESIDENT JIM E. CLAEYSSEN CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.
A roll call was taken by Village Clerk Kathy Trimble:
NANCY BELT PRESENT MIKE NEVILLLE PRESENT
JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT
SALLY HOLLEMBEAK PRESENT DAVID SCHROEDER PRESENT
Also present: Attorney Roxanne Sosnowski, Police Chief Roy Bethge, Village Treasurer Maureen Gumowski and Village Clerk Kathy Trimble.
ADOPTION OF THE AGENDA:
Trustee Neville moved to adopt the Agenda. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVAL OF THE VILLAGE BOARD MINUTES:
• Trustee Schroeder moved to approve the April 20, 2021 Village Board Minutes. Trustee Neville seconded. Trustee Belt had a change to the minutes on page 3, item 2, there is not a second to the motion. Trustee Schroeder pointed out a Scribner error in the numbering also. These items will be corrected. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Belt moved to approve the April 27, 2021 Village Board Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” none opposed. Motion carried by voice vote.
• Trustee Neville moved to approve the May 4, 2021 Public Hearing Minutes. Trustee Belt seconded. All “Aye;” none opposed. Motion carried by voice vote.
PUBLIC COMMENT: No one has signed up for Public Comment.
TREASURER’S REPORT: None.
PRESIDENT’S REPORT:
1. Trustee Hollembeak moved that the Village Board approve the Special Event Permit for the Tebala Shrine, 7910 Newburg Road, Rockford Illinois to hold a Garage Sale on September 19, 2021 and to waive the $100.00 fee since they are a non-profit organization. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Hollembeak moved that Village Board approve the purchase of a Ferris Zero Turn Mower from Peabudy’s Inc., Pecatonica, Illinois for a price of $13,499.00 (and a trade-in allowance of $5,000.00 for the village’s 2016 Ferris Mower) for a final cost of $8,499.00 from line item 5375 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
3. A lengthy discussion was had regarding Administrative Hearing Fines and Village Permit Fees. Some items that were discussed were:
a. Raising the Variance fees, since $75.00 does not cover the publication costs, Attorney fees and Commissioners pay.
b. Not having a Planning & Zoning Commission Meeting to approve any variances or issue any permits until all permit fees and any Administrative Fines have been paid or properties remediated prior to publication.
c. Changing village ordinances regarding Fences to eliminate Variances. d. Time frame and how Code Enforcement is handled.
The consensus of the Village Board was to have Attorney Roxanne Sosnowski draft an Ordinance regarding Fines and Fees as it relates to items before going to a Planning and Zoning Commission Meeting.
ATTORNEY’S REPORT: ROXANNE SOSNOWSKI.
No Report.
ENGINEER’S REPORT: SHERI KOSMOS, C.E.S.
No Report.
JEFF FUSTIN – PLANNING AND ZONING COMMISSION:
Trustee Fustin stated that there is a Planning and Zoning Meeting on Wednesday May 19, 2021 at 6:30PM to discuss the Variances and Special Use Permit renewals for Pack, Stack & Store. Everyone is welcome to attend the meeting.
DAVID SCHROEDER – RECREATION BOARD:
Trustee Schroeder stated 9 kids showed up for Spring Fishing. Beth Schroeder was chosen as the 2021 Citizen of the Year. The next Recreation Board Meeting will be on Wednesday, June 2, 2021 to discuss Movie Night at the Library, Art on Fire and National Night Out. Everyone is welcome to attend the meeting.
ORDINANCE REPORT BY TRUSTEE NANCY BELT:
No Report.
FINANCE REPORT BY TRUSTEE BRANDI PEARSE:
1. Trustee Pearse moved that the Village Board approve the request of $3,500 from the Rockford Economic Development Council (RAEDC) for continued support of Rockforward Investment, which increases the economic well-being of our region, from line item 5360A. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Pearse moved that the Village Board ratify the purchase of a new back-up system, BUFFALO TeraStation 4-Bay Rackmount, from Amazon Business for the Village of Cherry Valley (to replace the old back-up system that was running out of space) at a cost of $1,100.05 from line item 5375 Capital Improvements. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
3. Trustee Pearse moved that the Village Board approve the bills reviewed and approved by the Budget Director on May 18, 2021 and reviewed and approved by the village trustees present at the May 18, 2021 Village Board Meeting at a total amount of $265,802.55. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Pearse stated that FINANCE passes.
PUBLIC SAFETY REPORT BY TRUSTEE: JEFF FUSTIN.
1. Trustee Fustin moved that the Village Board approve the purchase and installation of Emergency Vehicle Equipment for Squad 1 from UltraStrobe Communications at a cost of $10,189.38 from line item 5375 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Let the record show that Trustee Pearse has left the council table at 7:38PM.
2. Trustee Fustin moved that the Village Board approve the registration and attendance for Sergeant Pearse and Chief Bethge to attend the IACP Annual Conference in New Orleans, LA on September 11 to September 14, 2021 at a cost of $425.00 per person for registration and travel, meal and lodging expenses pursuant to Village Policy from line item 5200 P. (Airfare is estimated at $375 per person). Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye David Schroeder Aye
Sally Hollembeak Aye
Motion carried 5-0.
Let the record show that Trustee Pearse has returned to council table at 7:40PM.
3. Trustee Fustin moved that the Village Board approve the annual subscription to COPFTO Software from 911 TECH at a cost of $1,200.00 from line item 5170P. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
4. Trustee Fustin moved that the Village Board approve the purchase of ammunition from Kiesler Supply (at current State of Illinois Central Management Services contract pricing) at a cost of $4,984.00 from line item 5250P. Trustee Neville seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
5. Trustee Fustin moved that the Village Board approve sending Mr. Jacob Kerr to attend the Police Training Institute for Basic Police Academy Training at a cost of $6,250.00 from line item 5195P. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Fustin stated that PUBLIC SAFETY passes.
PUBLIC WORKS REPORT BY TRUSTEE: MIKE NEVILLE.
1. Trustee Neville moved that the Village Board approve the proposal from 11th Street Express Printers to print and mail the village’s Annual Water Quality Report at a cost of $1,332.99 from line item 5165 Water. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
2. Trustee Neville moved that the Village Board approve Prime Time Audio, Rockford, Illinois to upgrade the existing village boardroom’s conference sound system at a cost of $5,549.00 from line item 5285 Capital Improvements. Trustee Belt seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Neville stated that PUBLIC WORKS passes.
PLANNING AND DEVELOPMENT REPORT BY TRUSTEE: DAVID SCHROEDER. No Report.
PERSONNEL REPORT BY TRUSTEE SALLY HOLLEMBEAK:
1. Trustee Hollembeak moved that the Village Board approve Part-time Public Works Employee Mr. Larry Gray to work the Summer Season of 2021 for 24 hours per week for (12) weeks at a cost of $5,760.00. Trustee Fustin seconded. A roll call vote was taken:
Nancy Belt Aye Mike Neville Aye
Jeff Fustin Aye Brandi Pearse Aye
Sally Hollembeak Aye David Schroeder Aye
Motion carried 6-0.
Trustee Hollembeak stated that PERSONNEL passes.
BOARD COMMENTS:
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT:
Trustee Hollembeak moved that the meeting be adjourned at 7:44PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/villiage-board/2021/BOARD%20MINUTES%2005-18-2021.pdf
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