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Illinois State Toll Highway Authority Board of Directors met Nov. 18.

Here are the minutes provided by the board:

Call to Order / Roll Call

Chairman Evans called the meeting to order at approximately 10:35 a.m. He then asked the Board Secretary to call the roll, those Directors present and absent being as follows:

Board Members Present:

Chairman Willard S. Evans, Jr.

Director James Connolly

Director Stephen Davis

Director Alice Gallagher

Director Jacqueline Gomez

Director Karen McConnaughay

Director Scott Paddock

Director Gary Perinar

The Board Secretary declared a quorum present.

Board Members Not Present:

Governor JB Pritzker [ex officio]

Secretary Omer Osman [ex officio]

Director James Sweeney

Chairman Evans reported that the Tollway has invited public review and comment of the tentative 2022 Budget. He noted that a copy of this report, including transcripts of the two public hearings

Minutes of the Regular Board of Directors Meeting November 18, 2021 Page 1 of 10 and public comment are available on the Tollway website along with a copy of the Tentative 2022 Budget Book and PowerPoint presentation. He stated that the final 2022 Budget will be presented for consideration and action at the December Board meeting.

Chairman Evans then introduced Capt. Jason Bradley, Illinois State Police District 15, to provide a safety message.

Safety Message

Captain Jason Bradley informed Directors about recent media events held in conjunction with the Tollway, the Illinois Department of Transportation and the Illinois State Police to promote winter driving safety. Captain Bradley offered the following winter driving and safety tips for those that must travel during inclement weather:

• Ensure your vehicle has had proper maintenance and is ready for winter. 

• Clean ice and snow from your windshield and lights.

• Be patient and alert as you drive. Allow extra time to get to your destination. Let someone else know your travel route and expected arrival time.

• Dress appropriately for the weather and ensure you keep plenty of fuel in your tank in case your vehicle becomes stranded. Carry a cell phone and a charger. Have an emergency car care kit, containing jumper cables, a flashlight, an ice scraper, blankets, gloves, food, water and a first-aid kit.

• Even if traffic appears sparse, do not drive above the speed limit or the speed roadway conditions allow and increase following distance. Do not crowd snow plows. 

• Increase following distance and refrain from using cruise control during rain, snow or icy conditions.

• Move over, if possible, slow down and proceed with caution when approaching any stationary vehicles with emergency lights activated.

Chairman Evans thanked Captain Bradley for the Safety Message.

Public Comment

Chairman Evans opened the floor for public comment. No public comment was offered.

Chairman’s Items

Item 1: Approval of the Minutes of the Regular Board of Directors Meeting held October 21, 2021.

Chairman Evans entertained a motion to approve Chairman’s Item 1, the Minutes of the regular Board of Directors meeting held on October 21, 2021, as presented. Director Connolly made a motion to approve the Minutes, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

Item 2: Approval of the Minutes of the Executive Session of the Board of Directors Meeting held October 21, 2021.

Chairman Evans stated that without objection, action on Chairman’s Item 2, concerning the minutes of the closed meeting, will be deferred until after consideration in Executive Session.

Item 3: Approval of the Minutes of the Special Board of Directors Meeting held November 2, 2021.

Chairman Evans entertained a motion to approve Chairman’s Item 3, the Minutes of the special Board of Directors meeting held on November 2, 2021, as presented. Director Connolly made a motion to approve the Minutes, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

Item 4: Approval of the Minutes of the Executive Session of the special Board of Directors Meeting held November 2, 2021.

Chairman Evans stated that without objection, action on Chairman’s Item 4, concerning the minutes of the closed meeting, will be deferred until after consideration in Executive Session.

Item 5: Committee Reports

Chairman Evans dispensed with committee reports, noting that all Directors were present for the committee meeting.

Having no further items, Chairman Evans turned the floor over to Executive Director José Alvarez.

Executive Director’s Items

Executive Director Alvarez, having no items to report, returned the floor to Chairman Evans.

Items for Consideration

Finance

Item 1: Authorization of payment to the Illinois Auditor General Audit Expense Fund for the 2020 Financial and Compliance Audit.

Chairman Evans entertained a motion to approve Finance Item 1. Director Connolly made a motion to approve this item, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

Item 2: Extend authorization to refund the Series 2013A and 2014B bonds.

Chairman Evans entertained a motion to approve Finance Item 2. Director Connolly made a motion to approve this item, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

Information Technology

Item 1: Award of Contract 21-0158 to CDW Government LLC for the purchase of NetApp Maintenance and Support for Hardware and Software in an amount not to exceed $749,804.02 (Cooperative Purchase).

Item 2: Award of Contract 20-0208 with Great Arc Technologies, Inc. for the purchase of Infrastructure Management System Services in an amount not to exceed $1,200,000.00 (Tollway Sole Source).

Item 3: Award of Contract 21-0095 with Dynamic Interactive Business System Inc. and Alert IT Solutions, Inc. for the purchase of Tripwire Software Licenses, Support, Maintenance, and Services in an aggregate amount not to exceed $398,413.00 for an initial two-year term and a possible one-year renewal term in an aggregate amount not to exceed $234,252.00 (Tollway Invitation for Bid).

Item 4: Renewal of Contract 14-0087 with Sentinel Technologies, Inc. for the purchase of EMC Equipment, Maintenance, Support and Services in an amount not to exceed $4,200,000.00 (Tollway Invitation for Bid).

Item 5: Amendment to Contract 13-0218 with SDI Presence LLC for the purchase of Technology Professional Services in an amount not to exceed $1,000,000.00 (Tollway Request for Proposal).

Chairman Evans entertained a motion to consolidate for consideration and action Information Technology Items 1 thru 5. Director Connolly made a motion to consolidate these items, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

The motion to consolidate these items having carried, Chairman Evans entertained a motion to approve Information Technology Items 1 thru 5. Director Connolly made a motion to approve these items, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

Engineering

Item 1: Award of Contract I-21-4739 to Metromex Contractors, Inc. for York Road Rehabilitation on the Elgin O’Hare Western Access (I-490) and IL Route 390 Interchange from Mile Post 3.2 (South Thorndale Avenue) to Mile Post 3.9 (South of Supreme Drive) at Mile Post 16.9 (IL Route 390) in the amount of $165,710.40.

Item 2: Award of Contract RR-21-4595 to Western Remac, Inc. for Overhead Sign Structure Repairs on the Jane Addams Memorial Tollway (I-90) from Mile Post 62.0 (Barrington Road) to Mile Post 75.8 (Higgins Road) in the amount of $1,192,238.60. [Recusal: Director Davis]

Item 3: Award of Contract I-21-4738 to Lorig Construction Company for Railroad Track Relocation, Retaining Wall Construction, Earthwork Excavation on the Elgin O’Hare Western Access Tollway (I-490) South of Grand Avenue to Irving Park Road (IL 19) Tri-State Tollway (1-294) to Franklin Avenue, Mile Post 5.6 (Touhy Avenue IL 72) to Mile Post 5.75 (Old Higgins Road) in the amount of $107,409,756.98. [Recusal: Director Davis]

Item 4: Extra Work Order on RR-18-4445 to W.E. O'Neil Construction Company for M-8 Maintenance Facility and Site Improvements on the Reagan Memorial Tollway (I-88) at Mile Post 117.8 (Mettel Road) in the amount of $395,000.00, increasing the upper limit of compensation from $35,941,436.04 to $36,336,436.04. [Recusal: Director Davis]

Item 5: Change Order on RR-19-4503 to Curran Contracting Company for Eastbound Pavement and Structural Preservation and Rehabilitation on the Jane Addams Memorial Tollway (I-90) Mile Post 2.6 (Rockton Road) to Mile Post 18.3 (Kishwaukee River Bridge) in the amount of $259,237.26, increasing the upper limit of compensation from $4,302,542.20 to $4,561,779.46. [Recusal: Director Davis]

Item 6: Award of Contract 21-0176 to Compass Minerals America, Inc. for the purchase of Bulk Rock Salt in an amount not to exceed $4,539,820.80 (Order Against CMS Master Contract).

Chairman Evans stated that Director Davis indicated in advance his wish to recuse himself on Engineering Items 2, 3, 4 and 5 and requested that these items be taken first as a group.

Chairman Evans entertained a motion to consolidate for consideration and action Engineering Items 2 thru 5. Director Connolly made a motion to consolidate these items, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (7)

Nays: (0)

Recusals: Director Davis (1)

The motion PASSED.

The motion to consolidate these items having carried, Chairman Evans entertained a motion to approve Engineering Items 2 thru 5. Director Connolly made a motion to approve these items, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (7)

Nays: (0)

Recusals: Director Davis (1)

The motion PASSED.

Chairman Evans next entertained a motion to consolidate for consideration and action Engineering Items 1 and 6. Director Connolly made a motion to consolidate these items, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

The motion to consolidate these items having carried, Chairman Evans entertained a motion to approve Engineering Items 1 and 6. Director Connolly made a motion to consolidate these items, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

Legal

Item 1: Approval of a Third Addendum Intergovernmental Agreement with the University of Illinois at Urbana-Champaign.

Chairman Evans entertained a motion to approve Legal Item 1. Director Connolly made a motion to approve this item, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

Executive Session

Chairman Evans called for a motion to enter into Executive Session pursuant to exceptions provided in Sections 2(c)1, 11 and 21 of the Open Meetings Act, 5 ILCS 120/2(c)1, 11 and 21, to consider Tollway matters related to personnel, probable or pending litigation and the minutes of closed meetings. Director Connolly made a motion, pursuant to the sections specified, to enter Executive Session, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

At approximately 10:53 a.m., the Board entered into Executive Session.

Return from Executive Session and Action (if any)

Board Members Present:

Chairman Willard S. Evans, Jr.

Director Stephen Davis

Director Alice Gallagher

Director Jacqueline Gomez

Director Karen McConnaughay

Director Scott Paddock

Director Gary Perinar

Board Members Not Present:

Governor JB Pritzker [ex officio]

Secretary Omer Osman [ex officio]

Director James Connolly

Director James Sweeney

[Director Connolly departed the meeting during Executive Session.]

At approximately 1:03 p.m., the Board re-entered the public session of the Meeting.

Chairman’s Item 2: Approval of the Minutes of the Executive Session of the Regular Board of Directors meeting held October 21, 2021.

Chairman Evans entertained a motion to approve Chairman’s Item 2, the Minutes of the Executive Session of the Board of Directors meeting held on October 21, 2021. Director Perinar made a motion to approve the Minutes, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Perinar, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Chairman Evans (7)

Nays: (0)

The motion PASSED.

Chairman’s Item 4: Approval of the Minutes of the Executive Session of the Special Board of Directors meeting held November 2, 2021.

Chairman Evans entertained a motion to approve Chairman’s Item 4, the Minutes of the Executive Session of the Special Board of Directors meeting held on November 2, 2021. Director Perinar made a motion to approve the Minutes, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Perinar, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Chairman Evans (7)

Nays: (0)

The motion PASSED.

Adjournment

There being no further business before the Board, Chairman Evans entertained a motion to adjourn. Director Perinar made a motion to adjourn, seconded by Director Gomez. Chairman Evans asked that the roll be called on the motion, the vote of yeas and nays being as follows:

Yeas: Director Connolly, Director Gomez, Director Davis, Director Gallagher, Director McConnaughay, Director Paddock, Director Perinar, Chairman Evans (8)

Nays: (0)

The motion PASSED.

The Meeting adjourned at approximately 1:06 p.m.

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