Chicago City Wire

Village of Cherry Valley Committee of the Whole met June 10

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG PRESENT

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Police Chief Todd Stockburger, Sergeant Jesse Pearse, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to adopt the June 10, 2024 agenda. Trustee Hollembeak moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed.

Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from May 28, 2024. Trustee Neville moved to approve the May 28, 2024

Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT:

PRESIDENT’S REPORT: None.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT:

1. Well 7 – Well House – C.E.S. has resubmitted Well House #7 plans and specs for IEPA and FRSA review.

As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below. o Plans & Specs are at IEPA for review.

– Submitted to IEPA on October 26, 2023.

◦ Winn Co has approved. IEPA’s latest review had 1 minor addition not present in the first review.

◦ IEPA received the latest resubmittal on 1/25/24.

◦ Per Village request, the latest plans and specs were advertised as of 2/7/24. Bids were opened on Wednesday 3/20/24. 

◦ Construction – The project was awarded to DPI Construction; DPI is working to obtain their Contract Bond. Adam has printed the final Contract Documents that have been reviewed and approved by both the Village and the Contractor.

Upper Pond Regional Detention Improvements –Adam has prepared a final pay request for project closeout.

Adam is just waiting on a warranty letter from Stenstrom for their restoration work.

CV 2024 Streets Improvements Project – The Contractor is continuing with their sidewalk replacement. The Pavement Pulverization went well. Contractor has adjusted their schedule to shape and grade the material next week and anticipates paving Monday 6/17. Adam will get new notices out to residents that paving has been delayed and include the new paving date.

CV Elgin Street Watermain Replacement - The Board has approved the Elgin Street Watermain Replacement project proposal. The Village has pre-purchased the estimated 12” and 8” watermain necessary for the project.

Design is being finalized for bidding this month. An exhibit has been shared with Frontier to inform them they have service poles that need to be relocated or stabilized throughout watermain construction. Adam met with Public Works and old unreliable hydrants are being replaced along the route since the PW team already has the replacement hydrants on hand.

CV Watermain Lowering – S. Mall Drive – DPI has finished testing the watermain. Pavement and Curb restoration is scheduled for this week, completing the project. IDOT has previously agreed they will pay for all construction and engineering-related costs.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Administrator Claeyssen in Interim Public Works Director Andy Wesseln absence.

• We have completed and received the results of our PFAS Baseline Testing to determine our eligibility to participate in the settlements with DuPont and 3M. All results had “ND” which means “Not Detected at the Reporting Limit”. This testing bodes well for the overall quality of our water system.

• Well # 3 Motor Issues – The Layne Company finished up work on Well #3 and after pumping to waste for 3 hours and CV Water Department obtaining samples for testing purposes, the well started having operating issues. After further investigation by both CV Water Department and Layne, they realized that after making the repairs they did not turn the shaft oilers back on causing the issue with the shaft. Layne has owned up to their mistake and will now have to pull the equipment, repair the shaft and then get the well back online, all repairs will be at Layne’s cost. They plan on being onsite June 12th to start repairs.

• Public Works Truck #400 was accidently damaged while using the bike path tunnel coming from the Public Works Facility moving equipment to the downtown parks. It was being used due to the difficulty traveling Harrison Ave during construction. This procedure will not be used any longer.

If you have any questions please reach out to Andy Wesseln.

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board approval of Resolution 2024-10: A RESOLUTION OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING ADDITIONAL COSTS FOR A PROJECT BETWEEN LAYNE, A GRANITE COMPANY, AND THE VILLAGE OF CHERRY VALLEY FOR REPAIRS INCLUDING REHABILITATION AND REINSTALLATION NECESSARY FOR CHERRY VALLEY WELL NO. 3 AMENDING RESOLUTION 2024-02. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote. 

2. Trustee Neville moved to send to the Village Board approval of agreements with IDOT (Illinois Department of Transportation) District 2 in regards to costs associated with and property being purchased by IDOT in regards to the I-39 and US 20 Project within the Village of Cherry Valley, Illinois. (Discussion led by Village Attorney). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Neville moved to send to the Village Board an Engineering Services Contract with C.E.S. INC., Belvidere, Illinois for a project known as CV 2024 Watermain Lowering S. Mall Dr. – Construction Management at a cost of $6,350.00 from line item 5095 Water.

This is a reimbursable expense from IDOT (Illinois Department of Transportation) as it is associated with the I-39/US 20 Project). Trustee Belt seconded. All “AYE” None opposed.

Motion carried by voice vote.

CHAIRMAN’S REPORT: No report.

EX-OFFICIO’S RECREATION BOARD REPORT:

1. Trustee Pearse moved that the Committee of the Whole approve up to $500.00 for the village’s Annual 4th of July Parade from line item 5260 Buildings and Grounds. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0.

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Fustin moved to send to the Village Board approval for lodging costs for Administrative Services Manager Carrie Parent and Administrative Assistant Roxanna Medina at the Illinois Law Enforcement Administrative Professionals Conference on September 12th and 13th in Itasca, Illinois.

• Costs are $338.00 per person ($169.00 per evening) for a total cost of $676.00 plus applicable taxes from line item 5200 Police. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Fustin moved to send to the Village Board approval for Chief Stockburger’s stay (for 5 nights) at the FBI National Academy Associates Conference July 19th through July 24, 2024 in Kansas City, Kansas. Conference check-in begins on July 19th and concludes on July 23rd.

• Lodging costs are $1,457.84 from line item 5200P.

• Meal allowance cost of $50.00 per day for a total not to exceed $250.00 from line item 5200 Police. Trustee Neville seconded. All “AYE” None opposed.

Motion carried by voice vote.

CHIEF’S REPORT:

• The Unified Command Center completion date is tentatively July 1, 2024

• Command Tables & Furniture will start arriving & being set up June 14th.

• The FOID Verification Grant has been received.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Pearse moved to send to the Village Board approval of a GAGAS Audit as it relates to the village’s grant funding receipts for Fiscal Year 2023/2024 (Discussion led by Village Treasurer Maureen Gumowski). Trustee Wedig seconded.

Treasurer Gumowski stated with the dollar amount the Village has been receiving in grant monies in the past fiscal year has placed the village in a different category that involves a GAGAS Audit to be conducted. There will not be an additional cost for this audit.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Village Administrator Claeyssen updated the committee regarding the Dog Park Project.

• Public Works is still moving equipment into the dog park

• Grass is still is not growing as we’d like it to at the park. Public Works will rent equipment to help seed the dog park and will place water cannons in the dog park to try and speed up the process.

FYI – Attorney Sosnowski is drafting an IGA for review and approval with the Cherry Valley Fire Protection District in regarding to sharing the costs of the new preemptive traffic control devices at the intersections on Harrison Ave.

2. May 2024 Administrative Report –Report placed on file with the permanent record.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Wedig moved to send to the Village Board for approval of a Development and Escrow Agreement between State & Lyford, LLC and the Village of Cherry Valley regarding the property commonly known as 81 XX E. State Street. PIN 12-24-351-006.

Trustee Pearse seconded. Trustee Fustin stated that he still does not believe that the Village Residents are getting a good deal out of this agreement and that he is still not in favor. Trustee Wedig called for the vote. 6 “AYES” 1 “NAY” (Trustee Fustin). Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.

EXECUTIVE SESSION:

RECONVENE TO OPEN SESSION: 

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 7:25 PM. Trustee Belt seconded.

All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2006-10-2024.pdf