Chicago City Wire

Village of Cherry Valley Board of Trustees will meet July 16

Here is the agenda provided by the board:

CALL THE MEETING TO ORDER: VILLAGE PRESIDENT DAVID SCHROEDER

PLEDGE OF ALLEGIANCE:

ROLL CALL TAKEN BY: VILLAGE CLERK KATHY TRIMBLE

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

ADOPTION OF THE AGENDA:

APPROVAL OF THE VILLAGE BOARD MEETING MINUTES:

• Village Board Meeting Minutes from July 2, 2024.

PUBLIC COMMENT:

TREASURER’S REPORT:

PRESIDENT’S REPORT: DAVID SCHROEDER

1. Motion that the Village Board approve a one-year renewal of the village’s Barracuda Subscription License for our mail archiver and firewall with CDW-G, Chicago, Illinois at a cost of $3,316.56 from line item 5377 Capital Improvements.

2. Motion that the Village Board approve a Solicitors Permit for “Two Men and a Spa Lady” to be held at CherryVale Mall, 7200 Harrison Ave. Rockford, IL from July 26 through July 28, 2024 (pending background approval). This event has been approved by Mall Management.

ATTORNEY'S REPORT: ROXANNE SOSNOWSKI

ADMINISTRATOR’S REPORT: JIM E. CLAEYSSEN

ENGINEER'S REPORT: ADAM BUNGE, C.E.S.

EX-OFFICIO’S REPORTS:

JEFF FUSTIN – PLANNING AND ZONING COMMISSION

BRANDI PEARSE - RECREATION BOARD

ORDINANCE REPORT BY TRUSTEE NANCY BELT:

1. Motion that the Village Board consider this the second and final reading of Ordinance 2024-15: “AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING AN AMENDMENT TO A SPECIAL USE PERMIT ALLOWING FOR A WILDLIFE HABITAT OR REFUGE IN THE PARKS (PK) ZONING DISTRICT FOR THE PROPERTY COMMONLY KNOWN AS 888 S. LYFORD ROAD, ROCKFORD, ILLINOIS (PIN 12-25-126-001)”

2. Motion that the Village Board pass and approve Ordinance 2024-15: “AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING AN AMENDMENT TO A SPECIAL USE PERMIT ALLOWING FOR A WILDLIFE HABITAT OR REFUGE IN THE PARKS (PK) ZONING DISTRICT FOR THE PROPERTY COMMONLY KNOWN AS 888 S. LYFORD ROAD, ROCKFORD, ILLINOIS (PIN 12-25-126-001)”

PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:

1. Motion that the Village Board approve the purchase (3) Mueller Fire Hydrant Assemblies to be used on the upcoming Elgin Street Water Main Project from Core & Main, Belvidere, IL at a cost of $18,270.00 from line item 5380 Water.

2. Motion that the Village Board approve a Change Order regarding additional work to be done at the entrance to our Newburg Village Neighborhood (replacing the remaining curb and gutter) from Rock Road Companies, Janesville, WI in the amount of $19,952.00 from line item 5390 Capital Improvements.

3. Motion that the Village Board approve a Change Order regarding the additional costs related to the Cherry Valley Watermain Lowering Project (at Harrison Ave. and S. Mall Drive) from $77,304.00 to $82,302.00 from line item 5380 Water.

4. Village Board discussion and a motion to approve an Engineering Services Contract with C.E.S. Inc. for a project known as CV 2024 Well #7 Well House – Construction Management in an amount of $87,300.00 from line item 5095 2022 Water Project Fund.

5. Village Board discussion and a motion to approve an Engineering Services Agreement with C.E.S. Inc. for a project known as CV 2024 Elgin Street Parking Lot – Design Services in an amount of $6,400.00 from line item 5095 Capital Improvements.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:

1. Motion that the Village Board waive the rules in regards to bidding for the purchase and installation of a camera system (outdoor and indoor) from MONARCH, San Francisco, CA as allowed by Illinois State Statute 65 ILCS 5/8-9-1.

2. Motion that the Village Board approve Resolution 2024-18: the purchase and installation of a camera system (outdoor and indoor) from MONARCH, San Francisco, CA for 806 E. State Street, Cherry Valley, IL at a total cost of $37,640.88 from Capital Improvements line item 5375 Police at $20,328.88 and Capital Improvements line item 5375 Administration at $17,312.00 for a total amount of $37,640.88.

3. Motion that the Village Board approve Resolution 2024-19: An Agreement between the State of Illinois, State Police and the Village of Cherry Valley for a FOID Revocation Grant in the amount of $11,120.03 and authorize President David Schroeder to sign the agreement.

4. Motion that the Village Board approve the purchase of various community relations supplies from Promos 911 at a cost of $2,499.99 from line item 5260 Police.

FINANCE REPORT BY TRUSTEE BRANDI PEARSE:

1. Motion that the Village Board approve a change in the village’s funding policy / calculation as it relates to the actuarial calculation of the village’s Police Pension Fund. 

2. Motion that the Village Board approve the reimbursable expenses approved at the Committee of the Whole Meeting on July 8, 2024 regarding the 2024 IML (Illinois Municipal League Conference) that begins September 19, 2024. Transportation and total cost to be determined.

3. Motion that the Village Board approve a request for Treasurer Maureen Gumowski to attend the IGFOA (Illinois Government Finance Officers Association) Conference in Springfield, IL September 8 – 11, 2024.

• Hotel costs (estimated for 3 nights) is $400.00 from line item 5200 Administration.

• Meals at $50 per day, (4) days is $200.00 from 5200 Administration.

• Transportation and total cost to be determined.

4. Motion that the Village Board approve the bills reviewed and approved by the Budget Director on July 16, 2024 and reviewed and approved by the village trustees present at the July 16, 2024 Village Board Meeting at a total amount of $113,406.12.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG: No Report.

PERSONNEL, COMPENSATION, BENEFITS REPORT BY TRUSTEE SALLY HOLLEMBEAK:

1. Motion to accept the resignation of Mr. Noah Hansen, Maintenance Worker 1 from the village’s Public Works Department with an effective date of July 5, 2024.

2. Motion to accept the resignation of Mr. Nathanial Klinefelter, Maintenance Worker 1 from the village’s Public Works Department with an effective date of July 9, 2024.

3. Motion that the Village Board approve a Conditional Offer of Employment to Mr. Asim Turkes to serve as a Patrol Officer for the Village of Cherry Valley.

EXECUTIVE SESSION:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

RECONVENE TO OPEN SESSION:

BOARD COMMENTS:

ADJOURNMENT: 

https://cms3.revize.com/revize/villageofcherryvalley/BOARD%20AGENDA%2007-16-2024.pdf