Chicago City Wire

Village of Cherry Valley Committee of the Whole met Oct. 28

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG PRESENT

Also present: Attorney Aaron Szeto, Village Administrator Jim Claeyssen, Interim Public Works

Director Andy Wesseln, Sergeant Jesse Pearse, Chief Todd Stockburger, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to approve the October 28, 2024 agenda.

Trustee Hollembeak moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from October 7, 2024. Trustee Hollembeak seconded. All “AYE” None opposed.

Motion carried by voice vote.

PUBLIC COMMENT:

• Donna Riha spoke to the committee to discuss the shape of the playground equipment at Butler Park. Donna stated that the equipment is in very bad shape. Donna stated that she hopes this is on someone’s radar to repair and replace.

• Brad Stuttler spoke to the committee to discuss the potential of a Rainbow Bridge Memorial at Baumann Park. His vision would be a 6’ X 20’ pedestrian foot bridge over the stream that runs into the Kishwaukee River, where people can leave collars, bandanas or other pet mementos in remembrance. Brad stated that he would like to raise the funds for this project by fundraising throughout the community.

PRESIDENT’S REPORT: No Report.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Committee members continued their discussion regarding a possible Ordinance to allow UTV’s to travel certain streets throughout the Village. The committee asked Chief Stockburger if he could develop a map showing the possible routes that someone with a UTV would be able to drive. This item will be brought back to a future Committee meeting to review the map that Chief Stockburger develops. 

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. We have requested a copy of the permit as we don’t believe the Village has received their copy yet. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued. Adam continues to request the permit from the EPA.

• Construction Update Report: o Submittals continue to be reviewed and Pay Estimate #3 was recommended for payment.

○ At the latest biweekly meeting between Village staff and DPI, Andy and Adam discussed the location of the door into the garage portion of the well house barn. The Door will be at the foundation elevation, and not on the raised stoop that was added in one of the recent change orders.

○ Layne has installed the well head, and DPI has installed the watermain pipe into the well house barn.

○ DPI is coordinating with Public Works for the keying of the access and interior doors.

○ DPI has confirmed with FRSA that the original basin proposed was acceptable and their change order for an alternate one will be dropped (Lisa has requested confirmation from FRSA as well). Adam will be following up with FRSA over the service stub request.

○ As of the meeting, DPI had poured the concrete floor for the water treatment half of the well house barn.

CV 2024 Streets Improvements Project –Rock Roads is tentatively scheduled to continue their downtown improvements in September to avoid the Watermain replacement along Elgin St. Adam has submitted an exhibit and request for pricing for a Change Order for Committee review based on meetings with Public Works staff and residents of Swanson Park.

Rock Roads has begun working on the concrete removals and replacements. The Village has added sidewalk replacements and asphalt patches as budget allowed. The Sidewalk along Walnut street has been poured. Roadway replacement is still currently on hold for the watermain replacement on Elgin Street.

CV Elgin Street Watermain Replacement – DPI is dewatering around the western end to complete the western watermain run. DPI has pressure tested the eastern half and that has passed; bacterial testing will begin on Monday. Adam has reviewed and recommended quantities for Pay Request #1, DPI is to review and submit an invoice for payment.

CV Elgin Street Parking Lot – DPI has installed the storm sewer and structure. They have also excavated and placed

the stone base for the parking lot.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln Public Works

• The crew went to Homer IL and retrieved around 13,000 bricks that were brought back to the Village of Cherry Valley. These bricks will be palletized and stored at the Public Works building.

If you have any questions please reach out to Andy Wesseln.

NEW BUSINESS:

1. Trustee Neville moved to send to send to the Village Board to approve hiring Four Seasons, Loves Park, Illinois to install Holiday Lights in the downtown area for the upcoming Holiday Season at a cost of $10,935.00 from line item 5170 Building & Grounds. (Includes installation, removal and storage of all holiday lighting and materials). Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote. 

2. Trustee Neville moved to send to the Village Board a Change Order with DPI Construction, Pecatonica, Illinois for the Elgin Street Parking Lot Project for additional earth excavation and base materials at a cost of $26,182.00 from line item 5390 Capital Improvements. Trustee Hollembeak seconded. Trustee Fustin Abstained. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

• Trustee Pearse stated that the Halloween Parade had an amazing turn out with great weather.

• Trustee Pearse stated that the next Recreation Board Meeting is November 6th at 6:00 PM. All are welcome to attend.

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Fustin moved to send to the Village Board for approval of a Two-Day Acting Patrol Officer in Charge training class for Patrol Officers Bunge, Erickson, and Sergeant Crouch on November 14 and 15, 2024 through Northern Illinois Training Advisory Board in Freeport, IL (Transportation via police vehicle)

• Registration cost is $0.00 – because we are a member agency.

• Cost for meals is $50.00 per day for a total cost of $300.00 from Travel 5200 Police. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Fustin moved to send to the Village Board a Conditional Offer of Employment to Ms. Roxana Medina to serve as a full-time Administrative Assistant for the Village of Cherry Valley Police Department at a starting wage of $22.00 per hour with a start date of November 4, 2024. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Fustin moved to send to the Village Board a disposal order for the sale of old portable radios to the Shannon Fire Department at a cost of $750.00. (Village Clerk Kathy Trimble will create a Disposal Ordinance). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Fustin moved to send to the Village Board for approval of the installation of carpet from Stateline Carpet & Flooring, Rockford, IL at the Cherry Valley Police/Winnebago County Sheriff’s Department Storefront at the CherryVale Mall at a cost of $4,900.00 from line item 5400 Capital Improvements. (50% of the cost will be reimbursed by the Winnebago County Sherriff’s Department). Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

CHIEF’S REPORT:

• Thank you to Public Works for getting the barricades out during the Halloween Parade.

• Currently working on a recruiting grant. 

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Pearse moved to send to the Village Board to approve the Illinois Municipal League Risk Management Association 2025 Min/Max Contribution for the village’s insurance at a cost of $176,492.78 from line item 5110 (all departments). Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Village Administrator Claeyssen updated the committee regarding the Dog Park Project.

• Around 100 - 110 people have registered their dogs for the dog park.

• Cameras will be going up soon.

Administrator Claeyssen stated that State Representative Maurice West has secured a grant for the Village of Cherry Valley in the amount of $350,000.00 for assisting the village in updating parks in Cherry Valley.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-19 AN ORDINANCE AMENDING VARIOUS PROVISIONS OF CHAPTER 82 - ZONING, OF THE CODE OF ORDINANCES OF THE VILLAGE OF CHERRY VALLEY AMENDING SECTION 82-3 DEFINITIONS AND SECTION 82-281 IL INDUSTRIAL ZONING DISTRICT TO ALLOW FOR A CRYPTOCURRENCY MINE AND DATA CENTER AS A SPECIAL USE. Trustee Fustin seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

2. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-20 AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT REGARDING THE PROPERTY WITH PINS: 07-06-200-010; 07-06-300-001; 07-06-300-002; 07-06-300-004; AND 07-06-400-001 AND AUTHORIZING THE PRESIDENT OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS TO EXECUTE THE SAME (AVES TRUSTS PROPERTIES). Trustee Pearse seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

3. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-21 AN ORDINANCE ANNEXING CERTAIN TERRITORY WITH PINS: 07-06-200-010; 07-06-300-001; 07-06-300-002; 07-06-300-004; AND 07-06-400-001 TO THE VILLAGE OF CHERRY VALLEY, ILLINOIS (AVES TRUSTS PROPERTIES). Trustee Fustin seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

4. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-22 AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A MAP AMENDMENT TO ZONE THE PROPERTY WITH PINS: 07-06-200- 010; 07-06-300-001; 07-06-300-002; 07-06-300-004; AND 07-06-400-001, FROM THE AGRICULTURAL (AG) ZONING DISTRICT TO THE INDUSTRIAL (IL) ZONING DISTRICT (AVES TRUSTS PROPERTIES). Trustee Pearse seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

5. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of: ORDINANCE 2024-23 AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A SPECIAL USE PERMIT ALLOWING FOR A DATA CENTER WITH AN ALLOWED BUILDING HEIGHT UP TO 80 FEET IN THE INDUSTRIAL (IL) ZONING DISTRICT FOR THE PROPERTY WITH PINS: 07-06-200-010; 07-06-300-001; 07-06-300-002; 07-06- 300-004; AND 07-06-400-001(AVES TRUSTS PROPERTIES). Trustee Hollembeak seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

6. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-24 AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A SPECIAL USE PERMIT ALLOWING FOR A DATA CENTER WITH AN ALLOWED BUILDING HEIGHT UP TO 80 FEET IN THE INDUSTRIAL (IL) ZONING DISTRICT FOR THE PROPERTY WITH PINS: part of 07-06-151-001; and part of 07-06-151-004 (MANGO CREEK CHERRY VALLEY, LLC PROPERTY). Trustee Neville seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

7. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-25 AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A SPECIAL USE PERMIT ALLOWING FOR A DATA CENTER WITH AN ALLOWED BUILDING HEIGHT UP TO 80 FEET IN THE INDUSTRIAL (IL) ZONING DISTRICT FOR THE PROPERTY WITH PINS: 07-06-176-001; 07-06-176-002; and 07-06-151-005 (LUCAYA ASSET MANAGEMENT PROPERTY). Trustee Hollembeak seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

8. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-26 AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT REGARDING THE PROPERTY WITH PIN: 07-06-200-011 AND AUTHORIZING THE PRESIDENT OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS TO EXECUTE THE SAME (THORIUS TRUST AND STEVENS TRUST PROPERTY). Trustee Pearse seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

9. Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-27 AN ORDINANCE ANNEXING CERTAIN TERRITORY WITH PIN: 07-06-200-011 TO THE VILLAGE OF CHERRY VALLEY, ILLINOIS (THORIUS TRUST AND STEVENS TRUST PROPERTY). Trustee Fustin seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

10.Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-28 AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A MAP AMENDMENT TO ZONE THE PROPERTY WITH PINS: 07-06-200- 011, FROM THE AGRICULTURAL (AG) ZONING DISTRICT TO THE INDUSTRIAL (IL) ZONING DISTRICT (THORIUS TRUST AND STEVENS TRUST PROPERTY). Trustee Pearse seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

11.Trustee Wedig moved to send to the Village Board and to consider it a second and final read of ORDINANCE 2024-29 AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS APPROVING A SPECIAL USE PERMIT ALLOWING FOR A DATA CENTER WITH AN ALLOWED BUILDING HEIGHT UP TO 80 FEET IN THE INDUSTRIAL (IL) ZONING DISTRICT FOR THE PROPERTY WITH PINS: 07-06-200-011 (THORIUS TRUST AND STEVENS TRUST PROPERTY). Trustee Pearse seconded. 6 “AYES” 1 “NAY” (Trustee Belt). Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

EXECUTIVE SESSION: Village President Schroeder moved to go into an Executive Session for the following:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Trustee Hollembeak so moved. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0

Village President Schroeder excused Deputy Clerk Heather Riley, Trustee Brandi Pearse, Sergeant Jesse Pearse, Interim Director Andy Wesseln, and Village Engineer Adam Bunge from the remainder of the meeting at 8:07 PM. Village Administrator Claeyssen will take the Executive Session minutes for this meeting.

The Committee of the Whole was in Executive Session from 8:07 PM to 8:54 PM.

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 8:56 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2010-28-2024.pdf