Chicago City Wire

Village of Cherry Valley Committee of the Whole met March 24

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

SALLY HOLLEMBEAK BRANDI PEARSE

SCOTT KRAMER CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

SCOTT KRAMER PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT CARL WEDIG PRESENT

DAVID SCHROEDER PRESENT

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Deputy Chief Jesse Pearse, Village Treasurer Maureen Gumowski, Interim Public Works Director Andy Wesseln, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to approve the March 24, 2025 agenda.

Trustee Hollembeak moved to approve the agenda. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from February 24, 2025. Trustee Kramer moved to approve the February 24, 2025 Committee of the Whole Meeting Minutes. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from March 10, 2025. Trustee Belt moved to approve the March 10, 2025 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT:

• Donna Riha stated that she has noticed there is a lot of junk cars and trash all over the Village and she would like to see it get cleaned up so she can continue to be a proud Cherry Valley Citizen.

PRESIDENT’S REPORT:

1. After a lengthy committee discussion, Treasurer Gumowski stated that although she is not an actuary she believes that a decrease to the additional contribution to the village’s Police Pension Fund at this point in time will not would hurt the Village. The consensusfrom the committee is to lower the contribution to $250,000.00 next year and continue to reevaluate each year.

2. The committee conducted a second review of the village’s proposed Fiscal Year 2025- 2026 Village Budget and have decided to add additional funds into the budget for a parking lot project at the Armed Forces Memorial. 

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Committee discussion regarding “AN ORDINANCE AMENDING VARIOUS PROVISIONS OF CHAPTER 82 - ZONING, OF THE CODE OF ORDINANCES OF THE VILLAGE OF CHERRY VALLEY TO PROVIDE FOR ACCESSORY STRUCTURES IN COMMERCIAL DISTRICTS”. The consensus of the committee members was to move forward with this ordinance as written and forward it to the Planning and Zoning Commissioners for continued discussion.

2. Trustee Belt moved to send to the Village Board to waive the rules and consider this the second and final reading of ORDINANCE 2025-05; “AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF CHERRY VALLEY”. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. We have requested a copy of the permit as we don’t believe the Village has received their copy yet. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued.

○ Adam is in regular contact with IEPA Permits asking for updates.

• Construction Update Report:

○ At the latest biweekly meeting between Village staff and DPI, we reviewed with Layne and Metro how the SCADA system will communicate with the VFD cabinet. The Village has reviewed where the SCADA panel will be located as well as adjusting the layout of the electrical room to make space for the VFD cabinet.

○ Roxanne has pushed ComEd to update the Village on when they will be on-site.

CV 2024 Streets Improvements Project – A final pay request will be subject to an agreement on final quantities and a review of the project limits for any punch list items. Rock Roads has completed the project but still needs to address a few punch list items in the spring. Adam and Rock Roads met out on Elgin St to discuss quantity differences with Site Restoration. Adam discussed that the Village cannot pay for restoration beyond the scope included in the project for the majority of Elgin’s sidewalk replacement.

CV Elgin Street Watermain Replacement – DPI has finished the installation of all watermain. Punchlist items will be addressed in the spring and C.E.S. will review final quantities for project closeout once all items have been addressed.

Adam and Jeff are looking at the punch list for DPI to ensure project closeout by the end of next month.

CV Elgin Street Parking Lot –Adam has submitted a punch list for the Contractor. Once completed, Adam will be recommending a final pay request for project closeout. Jeff has reminded DPI of the punch list. We’re committed to getting this project closed out by the end of next month.

CV 2025 Streets Improvements Projects – C.E.S. continues their design work for 2025 Streets. Adam and Andy have reviewed all proposed streets except Genoa for miscellaneous curb and sidewalk repairs. Adam will have the project out for bidding before the end of the month. Per Village request, we will prepare the Old Mill Loop as Reclamation but will include an alternate for Mill and Overlay for Village review prior to award. This Engineering Report will be placed on file with the permanent record. 

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln.

• Painting Well Houses.

• On schedule to have electricians set up new meter at Well #3.

• Water loss survey shows approximately a 25% loss, investigating….

• Clearing tree debris on Village owned property due to recent storm.

• Will begin roadside garbage cleanup efforts.

• Controlled Burn permit submitted.

If you have any questions please reach out to Andy Wesseln.

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board for approval of the Janitorial Service Proposal from Advanced Cleaning, Rockford, Illinois for one year beginning May 1, 2025 at a cost of $2,408.00 monthly and $789.00 quarterly to strip and wax the Public Works Facility floors from line item 5170 Public Works. (This is a renewal of the current contract). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved motion to send to the Village Board to approve ADDENDUM No. 1 TO AGREEMENT JN224022 BETWEEN STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION AND VILLAGE OF CHERRY VALLEY FAI ROUTE 39 (I-39) & FAP 525 (US 20) SECTION (5) RS & (5&5HB) RC, CITY SECTION 23-00030-00-PV WINNEBAGO COUNTY JOB NO. C-92-092-22, CONTRACT 64R71.Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote. Village Attorney Sosnowski will draft a Resolution.

3. Trustee Neville moved to send to the Village Board approval to hire Mr. Ronald Carlson as a Maintenance Worker I for the village’s Public Works and Water Department at an hourly wage of $22.00 / hour pending medical and background check approvals. (Candidate does have a CDL license). Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Neville moved to send to the Village Board approval to promote Mr. Jarred Block to a Maintenance Worker II for the village’s Public Works and Water Department at an hourly wage of $26.00 / hour, with an effective date of April 1, 2025. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

5. Trustee Neville moved to send to the Village Board approval to hire Mr. Aiden Bailey and Mr. Donovan Pearse a Seasonal Employees for the village’s Public Works and Water Department at an hourly wage of $16.50 / hour for a maximum of 600 hours. Trustee Hollembeak seconded. Trustee Pearse Abstained. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

• Trustee Pearse stated that the next Recreation Board Meeting is April 2nd at 6:00 PM. All are welcome to attend. 

PUBLIC SAFETY – CHAIRMAN TRUSTEE SCOTT KRAMER

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Kramer moved to send to the Village Board approval to purchase (20) Glock MOS* model 45 pistols, with Aimpoint red-dot Sights, (5) Glock model 45 pistols with fixed night-sights, (18) Streamlight LED lights and (24) Safariland holsters from Ray O’Herron, Danville, Illinois.

• Trade in (16) Glock model 21 pistols and (4) Glock model 30 pistols to Ray O’Herron.

• Total cost not to exceed $17,625.00 from line item 5375 Capital Equipment.

Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Kramer moved to send to the Village Board approval to send Patrol Officer Mike Maggio to a training workshop “International Association of Chiefs of Police Technology Conference” at the Indiana Convention Center in Indianapolis, Indiana on May 5-7, 2025.

• Registration is $900.00 from line item 5195 Police.

• Transportation: police vehicle.

• Lodging: $567.00 from line item 5200 Police.

• Meals: $75.00 per day for a total of $225.00 from line item 5200 Police.

• Total costs are $1,692.00. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Kramer moved to send to the Village Board approval to send Patrol Officer Ryan Fulton to a training workshop “2025 D.A.R.E. International Training Conference” at the Indiana Repertory Theater, Indianapolis, Indiana on July 24-25, 2025.

• Registration is $450.00 from line item 5195 Police.

• Transportation: police vehicle.

• Lodging: $648.00 from line item 5200 Police.

• Meals: $75.00 per day for a total of $225.00 from line item 5200 Police.

• Total costs are $1,323.00.

Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

CHIEF’S REPORT: Report from Deputy Chief Pearse

• Swore in part time officers.

• Annual Police Report Review.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT: None.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Wedig moved to send to the Village Board approval of an Amended Plat of SALAMONE’s, being a replat of parts of lots 10 & 11, Block 5, Plat of Cherry Valley.

Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

EXECUTIVE SESSION:

(5 LCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

At 7:53 PM, Deputy Chief Jesse Pearse, Deputy Clerk Heather Riley, Village Treasurer Maureen Gumowski and Adam Bunge, CES Engineer were excused for the remainder of the meeting.

Village Administrator Jim Claeyssen will be taking the minutes. The Committee of the Whole was in Executive Session until 8:03 PM.

RECONVENE TO OPEN SESSION:

ADJOURNMENT:

Village President Schroeder entertained a motion to adjourn at 8:06 PM. Trustee Hollembeak moved that the meeting be adjourned at 8:06 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/03-24-2025%20COW%20MINUTES.pdf