Chicago City Wire

Village of Cherry Valley Committee of the Whole met May 27

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

SALLY HOLLEMBEAK BRANDI PEARSE

SCOTT KRAMER CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

SCOTT KRAMER PRESENT BRANDI PEARSE ABSENT

MIKE NEVILLE PRESENT CARL WEDIG PRESENT

DAVID SCHROEDER PRESENT

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Chief Todd Stockburger, Deputy Chief Jesse Pearse, Kevin Bunge C.E.S, Interim Public Works Director Andy Wesseln, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to approve the May 27, 2025 agenda. Trustee Hollembeak moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed.

Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from May 12, 2025. Trustee Neville moved to approve the May 12, 2025

Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT:

1. President Schroeder entertained a motion to send to the Village Board for approval of Resolution 2025-06, “A RESOLUTION APPROVING A LICENSE AGREEMENT BETWEEN JENNY DUNCAN D.B.A. HAIR WE ARE AND THE VILLAGE OF CHERRY VALLEY”. Trustee Hollembeak so moved. Trustee Kramer seconded. All “AYE” None opposed. Motion carried by voice vote.

2. President Schroeder entertained a motion to send to the Village Board for approval of a Surveying Services Proposal for the Business District Boundary from C.E.S. INC. Belvidere, Illinois at a cost of $3,900.00 from line 5215 Administration. Trustee Neville so moved. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Belt moved to send to the Village Board “AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS AMENDING THAT SECTION OF THE PERSONNEL POLICY MANUAL RELATING TO COMPENSATORY TIME”. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Belt moved to send to the Village Board for approval of “AN ORDINANCE AMENDING THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS CHAPTER 2, ADMINISTRATION, ARTICLE III, OFFICERS AND EMPLOYEES, DIVISION 1, GENERALLY, SECTIONS 2-119(b)”. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: from Kevin Adam Bunge CES INC

Well 7 – Well House – Adam has received a written confirmation from the IEPA that the Well House construction permit should be issued early next week (week of 5/26)! As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA reported through email to Adam on 05/22/25 that the permit should be issued early the week of (5/26).

• Construction Update Report:

○ at the latest biweekly meeting between Village staff and DPI, we reviewed the latest construction schedule, including the epoxy floor that was installed. The Village required that a Dan Foss representative be present for the “bump” test for the VFD once power has been connected to the system. The North grading was discussed and how the recent weather had prevented the grading, DPI anticipates hitting that once it dries for multiple days. Lisa Sharp discussed with Ryan the exterior painting and the color selection over the CMU brick.

CV 2024 Streets Improvements Project – A final pay request will be subject to an agreement on final quantities and a review of the project limits for any punch list items. Rock Roads is pushing their sub to finalize the punch list. Adam submitted final quantities to Rock Roads for their review. Adam continues to push RR for project closeout. The Punchlist items have been addressed, we just need their final confirmation on the quantities. Adam also asked RR to over seed and fertilize the areas in Swanson Park Sub and Walnut Street where the grass did not take over winter.

CV 2025 Streets Improvements Project – Adam, Andy, Jim, and Rock Roads held a preconstruction meeting to discuss the project timeline and staging for equipment and improvements. Rock Roads will begin removals the week of June 2nd. Adam reiterated the requirements for message boards on Mill Road as this is one of the busiest streets up for resurfacing.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. Public Works Report – Interim Public Works Director Andy Wesseln

• New Hire water training ongoing.

• Receive IDPH Award for perfect Fluoride compliance.

• Water usage has now increased to over 1 million gallons per day.

• Well 3 is now our primary well.

• Mulch for flower beds completed.

○ Weed control will be ongoing all summer.

• Repaired broken outfield light at ballfield.

• All drinking fountains repaired and operational for the summer.

• Paint downtown light poles ongoing.

• First round of ditch mowing ongoing.

• 2 large trees removed

○ Stump grinding and restoration taking place as of Friday 5-23-25.

• 3 memorial trees planted in Baumann Park.

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board for approval of an amendment to the proposal from Port-A-John, Roscoe, Illinois for the Portable Toilet Rental Units; for (2) Handicap Units around the lake in Baumann Park at an additional cost of $1,300.00 from line item 5170 Public Works. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board for approval of a Design Engineering Services Contract for the CV Mill Water Main and River Crossing Project from C.E.S. INC. Belvidere, Illinois at a cost of $34,000.00 from line item 5095 Water. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Neville moved to send to the Village Board for approval the purchase of a Kubota Diesel Engine 4WD Utility Cab Tractor for the Public Works Department from Bobcat of Rockford, Illinois at a cost of $32,144.32 from line item 5375 Capital Improvements (This purchase price includes the trade-in cost of $32,000.00 for the 2015 John Deere 5075M and Loader Attachment). Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Neville moved to send to the Village Board for approval the purchase of (3) 15’ high surface-mounted lamp posts from Dach Fence, Rockford, IL for the Lighting Project at the village’s parking lot at 209 Genoa Street at a cost of $2,067.00 from line item 5405 Capital Improvements. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

President Schroeder stated that their next meeting is on Wednesday, June 4th at 6 PM.

PUBLIC SAFETY – CHAIRMAN TRUSTEE SCOTT KRAMER

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Kramer moved to send to the Village Board for approval of a Training Workshop entitled, “MOCIC 45th Conference and Training Session” at Kalahari Resort and Convention Center in Wisconsin Dells, Wisconsin on September 9-11, 2025 for Deputy Chief Pearse, Administrative Sgt. Crouch, and Patrol Sgt. Jones.

• Registration fee: $195.00 per person for a total of $585.00 from Training/Seminars – 5195 Police

• Transportation: police vehicle

• Lodging: $700.44 from Travel – 5200 Police

• Meals: $50.00 per day per person for a total of $450.00 from Travel – 5200 Police

• For a total cost of $1,735.44. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

CHIEF’S REPORT: Chief Todd Stockburger

• Continued reporting on ordinance violation updates.

• D.A.RE. Graduation Ceremony is Thursday, May 29th at 6 PM at the Tebala Center.

• “Breakfast with the Boys in Blue” is on June 5th from 8 AM to 9 AM at Cherry Valley Fire Station #1.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT: None.

PLANNING AND DEVELOPMENT - CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Hollembeak moved to send to the Village Board approval of amending the section of the village’s Personnel Policy Manual relating to an update of the Cell Phone Policy. Trustee Kramer seconded. All “AYE” None opposed. Motion carried by voice vote.

EXECUTIVE SESSION: None.

RECONVENE TO OPEN SESSION:

ADJOURNMENT:

Village President Schroeder entertained a motion to adjourn at 7:28 PM. Trustee Hollembeak moved that the meeting be adjourned at 7:28 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

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