Metropolitan Water Reclamation District of Greater Chicago met July 6.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:45 a.m.
Roll Call:
Present: 9 - Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
Bridget Early, Director of Legislative and Political Affairs, Chicago Federation of Labor, addressed the Board (Re: Labor and Industrial Relations Item #43)
Jonathan Jones, Chicago Regional Council of Carpenters, addressed the Board (Re: Labor and Industrial Relations Item #43)
George Blakemore, concerned citizen, voiced concerns
Mike Archey, GTM Strategies, voiced concerns (Re: Miscellaneous and New Business Item #53)
Recess and Convene as Committee of the Whole:
A motion was made by Timothy Bradford, seconded by David J. Walsh, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 11:55 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 17-0572 Report on payment of principal and interest for outstanding District bonds due on July 1, 2017
Published and Filed
Authorization-
2 17-0683 Authority to add Project 15-074-3D, Installation of Baffle Plates in Final Settling Tanks, Terrence J. O’Brien Water Reclamation Plant, to the Engineering Department Capital Improvement Program and the Capital Improvements Bond Fund, estimated cost of the project is $1,700,000.00
Approved
3 17-0695 Authorization to amend Board Order of April 6, 2017, regarding Authority to add Project 17-609-21, Furnish and Deliver Enhanced Bio-P Control Equipment to the Construction Fund, estimated cost of the project is $240,000.00, Agenda Item No. 1, File No. 17-0352
Approved
4 17-0703 Authority to Approve Travel for David St. Pierre, Executive Director, in the estimated amount of $670.00, for travel to St. Louis, Missouri, to attend the National Association of Clean Water Agencies (NACWA) Fall Strategic Leadership Retreat and to Cincinnati, Ohio, to meet with the US Army Corps of Engineers (USACE), Accounts 101-15000-612010/612030
A motion was made by Debra Shore, seconded by Timothy Bradford, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Procurement Committee:
Report-
5 17-0672 Report on advertisement of Request for Proposal 17-RFP-30, Professional Services to Conduct Phosphorus Removal Feasibility Studies for the Stickney, Calumet, and Terrence J. O’Brien Water Reclamation Plants, estimated cost $850,000.00, Account 201-50000-612430, Requisitions 1464229, 1464230, and 1464231
Published and Filed
6 17-0685 Report on advertisement of Request for Proposal 17-RFP-32 Insurance Broker Services for the purpose of contracting with a qualified firm or firms to provide the District with insurance brokerage and professional services for a three-year period, estimated cost $772,725.00, Account 101-25000-612430, Requisition 1466266
Published and Filed
7 17-0696 Report of bid opening of Tuesday, June 13, 2017
Published and Filed
8 17-0697 Report of bid opening of Tuesday, June 20, 2017
Published and Filed
9 17-0700 Report on rejection of bids for Contract 16-803-21, Furnish, Deliver and Install HVAC Systems at the Calumet Water Reclamation Plant, estimated cost $180,000.00
Published and Filed
10 17-0722 Report on advertisement of Request for Proposal 17-RFP-35 to engage a consultant for services pertaining to the recruitment, implementation and establishment of Small Business Enterprises (SBE) Program for increased participation on certain District contracts, estimated cost $30,000.00, Account 101-30000-612430, Requisition 1467952
Published and Filed
Authorization-
11 17-0704 Authorization to accept initial annual rental bid for Contract 17-360-13 (RE-BID) Proposal to Lease for 10-years 5.95 acres of District real estate located at 3154 South California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16 from Connelly-GPM Environmental, LLC, in the amount of $118,000.00
Approved
12 17-0718 Authorization to amend Board Order of June 15, 2017, regarding Authority to increase purchase order to Suez Treatment Solutions, Inc., to Furnish and Deliver Parts for Coarse Screens at Various Locations, in an amount of $92,500.00, from an amount of $101,100.00, to an amount not to exceed $193,600.00, Accounts 101-66000, 67000, 68000, 69000-623270, Purchase Order 7001225, Agenda Item No. 32, File No. 17-0621
Approved
13 17-0737 Authorization to further amend and revise File No. 17-0411 (Agenda Item No. 12) Authority to advertise Contract 13-370-3F, Buffalo Creek Reservoir Expansion, estimated cost between, $20,074,055.75 and $24,300,172.75, Accounts 401-50000-645620 and 501-50000-645620, Requisition 1461806 (As Revised) (Deferred from the April 20, 2017 Board Meeting) “ADOPTED AS AMENDED REFER TO FILE ID #17-0411A”
Deferred by Barbara J. McGowan
Authority to Advertise-
14 17-0680 Authority to advertise Contract 17-636-11 Furnishing and Delivering Hydrogen Peroxide, estimated cost $710,000.00, Account 101-69000-623560, Requisition 1464032
Approved
15 17-0687 Authority to advertise Contract 15-074-3D Installation of Baffle Plates in Final Settling Tanks, Terrence J. O’Brien Water Reclamation Plant, estimated cost $1,700,000.00, Account 401-50000-645650, Requisition 1467960
Approved
16 17-0693 Authority to advertise Contract 17-903-41 Elevator Improvements at the Mainstream Pumping Station, estimated cost $245,000.00, Account 401-50000-645600, Requisition 1457947
Approved
17 17-0707 Authority to advertise Contract 17-009-11 Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, estimated cost $121,000.00, Account 101-20000-623660
Approved
18 17-0708 Authority to advertise Contract 17-029-11 Furnish and Deliver Safety Equipment to Various Locations for a One (1) Year Period, estimated cost $110,000.00, Account 101-20000-623700
Approved
19 17-0709 Authority to advertise Contract 17-032-11 Furnish and Deliver Coveralls, Rainwear & Boots to Various Locations for a One (1) Year Period, estimated cost $53,000.00, Account 101-20000-623700
Approved
20 17-0710 Authority to advertise Contract 17-036-11 Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, estimated cost $30,000.00, Account 101-20000-623130
Approved
21 17-0713 Authority to advertise Contract 17-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, estimated cost $60,800.00, Account 101-20000-623680
Approved
22 17-0720 Authority to advertise Contract 17-942-11 Job Order Contracting Services, estimated cost: $8,000,000.00, Accounts 101, 201, 401, 501, 901-VAR-VAR
Barbara J. McGowan lifted her earlier deferral
Approved
Issue Purchase Order-
23 17-0669 Issue a purchase order and enter into an agreement with the United States Department of the Interior United States Geological Survey Illinois Water Science Center to install, operate, maintain, and report data from a real-time continuous water quality monitoring station in the Des Plaines River, in an amount not to exceed $355,280.00, Account 201-50000-612400, Requisition 1466106
Approved
24 17-0677 Issue purchase order to Carahsoft Technology Corporation for Annual Acquia Software Maintenance Renewal, in an amount not to exceed $29,315.52, Account 101-27000-612820, Requisition 1464219
Approved
25 17-0682 Issue purchase order to HP, Inc. for the purchase of new and replacement computer hardware and replacement toner, in an amount not to exceed $336,500.00, Accounts 101-27000-623810 and 623520 Requisition 1464039
Approved
26 17-0686 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver one 2017 Ford Transit Connect refrigerated van and one 2017 Ford F-350 with snow plow and lift gate under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $89,665.00, Account 201-50000-634860, Requisition 1467945.
Approved
27 17-0690 Issue purchase order and enter into an agreement with DLT Solutions, LLC. For Autodesk Technical Support for AutoCAD, AutoCAD Vertical and Autodesk Revit software applications, in an amount not to exceed $74,880.00, Account 101-27000-612430, Requisition 1466111
Approved
28 17-0698 Issue purchase order to Carahsoft Technology Corporation for Annual SAP Software Maintenance in an amount not to exceed $507,887.17, Account 101-27000-612820, Requisition 1440277
Approved
29 17-0701 Issue purchase order for Contract 17-803-21, Furnish and Deliver a Replacement Variable Frequency Drive for Low Level Pump No. 5 at the Calumet Water Reclamation Plant, to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $41,779.00, Account 201-50000-634650, Requisition 1456121
Approved
30 17-0702 Issue purchase orders to Emerson Process Management Power & Water Solutions, Inc., to provide Emerson Ovation Distributed Control System (DCS) and ControlWave Programmable Logic Controller (PLC) Parts to Various Locations, in a total amount not to exceed $1,013,000.00, Accounts 101-66000, 67000, 69000-623270
Approved
31 17-0719 Issue purchase order for Contract 17-936-12 (Re-Bid), Furnishing and Delivering Citric Acid, to H-O-H Water Technology, Inc., in an amount not to exceed $141,166.00, Account 101-69000-623560, Requisition 1437850
Approved
Award Contract-
32 17-0715 Authority to award Contract 17-601-31, Painting of Final Tanks at Various Locations, to CL Coatings, LLC, in an amount not to exceed $1,574,000.00, Account 401-50000-645750, Requisition 1460683
Approved
33 17-0717 Authority to award Contract 17-618-12 (Re-Bid), Furnish and Deliver HVAC and Refrigeration Parts and Services, to Autumn Construction Services, Inc., in an amount not to exceed $255,977.92, Accounts 101-67000, 68000, 69000-612680, 623070, 623270, Requisitions 1446468, 1446472, 1446473, 1446474, 1446475 and 1446931
Approved
Increase Purchase Order/Change Order-
34 17-0688 Authority to decrease the purchase order for Contract 15-IGA-03, Roberts Road Trunk Sewer and Drainage Improvements from 86th Street to 79th Street in the Villages of Justice and Bridgeview, Illinois, with Cook County Department of Transportation and Highways (CCDTH) in an amount of $68,287.25, from an amount of $1,250,000.00, to an amount not to exceed $1,181,712.75, Account 401-50000-612400, Purchase Order 3087749
Approved
35 17-0692 Authority to increase Contract 14-824-3DR Rehabilitation of Bridges, NSA on the North Shore Channel, to IHC Construction Companies, LLC in an amount of $51,563.92, from an amount of $2,187,733.19, to an amount not to exceed $2,239,297.11, Account 401-50000-645720, Purchase Order 4000040
Approved
36 17-0694 Authority to increase purchase order and amend the agreement with Schiff Hardin LLP to represent and counsel the District in connection with renewable energy projects, in an amount of $100,000.00, from an amount of $350,000.00, to an amount not to exceed $450,000.00, Account 201-50000-612430, Purchase Order 3081196
Timothy Bradford lifted his earlier deferral
Approved
37 17-0721 Authority to increase purchase order to the Chicago Defender, to Publish Invitations to Bid for Contracts and Legal Notices for Original Entrance and Promotional Civil Service Examinations in a Newspaper Intended to Target the African-American Market, in an amount of $8,100.00, from an amount of $9,900.00, to an amount not to exceed $18,000.00, Account 101-20000-612360, Purchase Order 8008614
Approved
38 17-0724 Authority to increase purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver four 2017 Ford Escapes, three 2017 Ford Transit Medium Roof Vans, and two Chevrolet Suburbans under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount of $11,490.42, from an amount of $264,057.98, to an amount not to exceed $275,548.40, Account 201-50000-634860, Purchase Order 3094017
Approved
Judiciary Committee:
Report-
39 17-0684 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Published and Filed
Authorization-
40 17-0676 Authority to settle the Workers’ Compensation Claim of Christopher Johnson vs. MWRDGC, Claim 15 WC 19563, Illinois Workers’ Compensation Commission (IWCC), in the sum of $11,030.55, Account 901-30000-601090
Approved
41 17-0716 Authority to Remit Self Insured-Retention up to $1,000,000.00 in Connection with the May 17, 2015 CTA Yellow Line Embankment Collapse in Skokie, IL, Account 901-30000-667220
Approved
Labor & Industrial Relations Committee:
Authorization-
42 17-0691 Authority to extend until August 31, 2017, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and 1) SEIU Local 1, Firemen and Oilers Division; 2) the Building Trades Coalition; 3) International Brotherhood of Teamsters, Local 700; 4) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Instrumentation and Testing); 5) International Brotherhood of Electrical Workers, Local Union No. 9 (Electrical Operations); 6) International Brotherhood of Electrical Workers, Local Union No. 9 (Motor Vehicle Dispatcher Group); and 7) International Union of Operating Engineers, Local Union No. 399.
Approved
43 17-0735 Authority to revise Board Order of May 18, 2017 authorizing the District to enter into a new Multi-Project Labor Agreement with the Chicago and Cook County Building and Construction Trades Council, and as appropriate, the Teamsters Joint Council No. 25, or their union affiliates that become signatories to attach the current MPLA
Deferred by Barbara J. McGowan
44 17-0739 Authority to enter into a Multi-Project Labor Agreement with the Lake County Building and Construction Trades Council, or its union affiliates that become signatories
Deferred by Barbara J. McGowan
Maintenance & Operations Committee:
Reports-
45 17-0681 Final report on emergency Contract 16-800-01, Installation of Odor Control at Thornton Reservoir Drop Shafts to Nu-Recycling Technology, Inc., Purchase Order 5001570, Account 101-68000-612600
Published and Filed
Real Estate Development Committee:
Authorization-
46 17-0706 Authorization to amend Board Order of May 18, 2017, regarding authority to enter into a Utility Relocation Agreement with Comcast Cable Communications, Inc. to relocate existing cable communication lines and facilities on parcels of real estate recently acquired by the District as part of the Melvina Ditch Reservoir Improvements Project located north of 87th Street and west of Natchez Avenue in Burbank, Illinois, to reflect correct name as Comcast of Illinois IV, Inc. Consideration shall be a nominal fee of $10.00
Approved
47 17-0714 Authority to grant a 25-year, 346,432 + sq. ft. non-exclusive easement to Commonwealth Edison Company to continue to construct, reconstruct, operate, maintain, repair, replace and remove transmission towers and overhead transmission lines on District real estate located along the north side of the Main Channel between Ridgeland Avenue and Pulaski Road in Stickney and Chicago. Consideration shall be an initial annual fee of $240,000.00
Approved
48 17-0725 Authority to commence statutory procedures to lease approximately 1.38 acres of District real estate located east of the North Shore Channel, and north and south of the CTA Yellow Line tracks in Skokie, Illinois; part of North Shore Channel Parcel 6.14
Approved
49 17-0727 Authority to grant a perpetual, 12,736 sq. ft. non-exclusive easement to CUNA Mutual Investment Corporation on District real estate located at 2795 West Washington Boulevard in Bellwood, Illinois, for ingress and egress to its adjacent privately owned land. Consideration shall be a nominal fee of $10.00
7-6-17 aerial-CUNA easement.pdf Attachments:
Approved
Stormwater Management Committee:
Authorization-
50 17-0723 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Robbins to assist the Village in acquiring 20 properties needed to implement the flooding solutions in connection with the Flood Control Project on Midlothian Creek in Robbins, Illinois (17-1GA-02), in an amount not to exceed $200,000.00, Account 501-50000-612400, Requisition 1468507
Approved
Miscellaneous and New Business:
Memorial Resolution-
51 17-0729 Memorial Resolution sponsored by the Board of Commissioners extending sympathy and condolences to the family of Cook County Commissioner Robert Steele
Deleted by the Executive Director
52 17-0744 Resolution sponsored by the Board of Commissioners honoring the memory of David H. Thompson
Adopted
Approval of the Consent Agenda with the exception of Items:
A motion was made by Timothy Bradford, seconded by Frank Avila, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Resolution-
53 17-0728 Resolution sponsored by the Board of Commissioners affirming the Metropolitan Water Reclamation District of Greater Chicago’s support for the Paris Climate Agreement
A motion was made by Debra Shore, seconded by Timothy Bradford, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
54 17-0730 Resolution sponsored by the Board of Commissioners recognizing Frank Pasquale’s years of service to the Village of Bellwood and congratulating him on his well-earned retirement
A motion was made by Debra Shore, seconded by Timothy Bradford, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
55 17-0742 Resolution sponsored by the Board of Commissioners recognizing Dr. Hari Kumar on his contributions to the healthcare community
A motion was made by Frank Avila, seconded by Timothy Bradford, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Meeting Summary:
Speakers-
Mayor Frank Pasquale accepted the resolution recognizing his years of service to the Village of Bellwood and congratulating him on his well-earned retirement (Re: Miscellaneous and New Business Item #54)
Dr. Hari Kumar accepted the resolution recognizing his contributions to the healthcare community (Re: Miscellaneous and New Business Item #55)
Summary of Requests-
Timothy Bradford requested a report on the number of summer interns that are related to District Commissioners and employees
Study Session-
Barbara J. McGowan requested a study session to discuss multi-project labor agreements (Re: Labor and Industrial Relations Item #43)
Debra Shore requested a study session to discuss the potential for an inspector general
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for August 3, 2017, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: July 21, 2017 Date all agenda items are due to the Executive Director: 1:00 p.m., July 26, 2017
Adjournment:
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that when the Board Adjourns, it adjourns to meet again on Thursday, August 3, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Timothy Bradford, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan Metropolitan Water Reclamation District of Greater Chicago
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