Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners met June 21.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:45 a.m.
Roll Call
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
George Blakemore, concerned citizen, voiced concerns
Recess and Convene as Committee of the Whole:
A motion was made by Kari K. Steele, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 2:05 p.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 18-0620 Report on Cash Disbursements for the Month of May 2018, in the amount of $24,016,515.85
Published and Filed
Authorization-
2 18-0543 Request Authority to Dispose of District Records
Approved
Procurement Committee:
Report-
3 18-0566 Report on advertisement of Request for Proposal 18-RFP-03 SAP Operations Support, estimated cost $220,000.00, Account 101-27000-612430, Requisition 1477235
Published and Filed
4 18-0615 Report of bid opening of Tuesday, June 12, 2018
Published and Filed
5 18-0629 Report of bid opening of Tuesday, June 5, 2018
Published and Filed
6 18-0631 Report on rejection of bids for Contract 17-987-11, Specialty Railroad Track Services in the Stickney Service Area, estimated cost $343,600.00
Published and Filed
Authorization
7 18-0582 Authorization to amend agreement to expand product lines regarding the issuing of purchase orders to Drydon Equipment Inc., to Furnish and Deliver Hayward Gordon, Varec, Watson Marlow, Bredel, and Fairbanks Morse Pumps and Parts, to Various Locations, in a total amount not to exceed $464,400.00, Accounts 101-67000/68000/69000-623090/623270 Agenda Item No. 32, File No. 16-0482
Approved
8 18-0588 Authorization to extend the termination date of a request to issue a purchase order and enter into an agreement with Howden Roots, LLC, to Provide Shop Repair Services and Field Technician Services for the Blowers at the Calumet Water Reclamation Plant, in a total amount not to exceed $168,991.00, Account 201-50000-645750, Requisition 1490072
Approved
9 18-0595 Authorization for payment to the Water Environment Federation for registration fees for nine Commissioners and thirty-two employees in various departments to attend the annual Water Environment Federation Technical Exhibition and Conference, WEFTEC 2018, in an amount not to exceed $28,232.00, Accounts 101-11000, 15000, 16000, 30000, 50000, 66000, 67000, 68000, 69000-601100
Approved
10 18-0623 Authorization to Amend Board Order of November 16, 2017, for Authority to advertise Contract 18-618-11 Specialized Repairs for Large Motors, estimated cost $90,000.00, Accounts 101-67000/68000/69000-612600/612650/623070, Requisitions 1476787, 1476788 and 1476789, Agenda Item No. 9, File No. 17-1169
Approved
Authority to Advertise
11 18-0578 Authority to advertise Contract 18-363-11 for public tender of bids a sixty (60) year lease on 8.61 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04 (western and middle portions). The minimum initial annual rental bid shall be established at $283,100.00
Approved
12 18-0584 Authority to advertise Contract 18-905-21 Furnish and Deliver a Six-Inch Slurry Gate Hydraulic Submersible Pump to the Stickney Water Reclamation Plant, estimated cost $75,000.00, Account 201-50000-634650, Requisition 1491755
Approved
13 18-0589 Authority to advertise Contract 18-704-21, Reconditioning of Pump Motors No. 1 and No. 2 at the Kirie Water Reclamation Plant, estimated cost $350,000.00, Account 201-50000-645600, Requisition 1491757
Approved
14 18-0591 Authority to advertise Contract 18-805-21, Furnish, Deliver and Install Underground Steam and Utility Piping at the Calumet Water Reclamation Plant, estimated cost $93,000.00, Account 201-50000-645750, Requisition 1494643
Approved
15 18-0608 Authority to advertise Contract 18-023-11 Furnish and Deliver Lab Chemicals to Various Locations for a One (1) Year Period, estimated cost $116,000.00, Account 101-20000-623570
Approved
16 18-0610 Authority to advertise Contract 18-056-11, Furnish and Deliver Hardware to Various Locations for a One-Year Period, estimated cost $59,000.00, Account 101-20000-623110
Approved
17 18-0611 Authority to advertise Contract 18-025-11, Furnish and Deliver Plumbing Pipe, Fittings, and Valves to Various Locations for a One-Year Period, estimated cost $326,000.00, Account 101-20000-623090
Approved
Issue Purchase Order-
18 18-0560 Issue purchase order to Willis of Illinois Inc. for Furnishing Property Insurance Coverage for District Properties in an amount not to exceed $1,896,838.00, Account 101-25000-612290, Requisition 1495814
Deferred by David J. Walsh
19 18-0563 Issue purchase order to Carahsoft Technology Corporation for Annual SAP Software Maintenance in an amount not to exceed $510,060.73, Account 101-27000-612820, Requisition 1495353
Approved
20 18-0571 Issue purchase order and enter into an agreement for Contract 18-RFP-08 Court Reporting Services with Veritext Corp., in an amount not to exceed $366,000.00, Account 101-25000-612250, 101-30000-612250, 101-40000-612250, 401-54000-612250, and 501-55000-612250, Requisitions 1495169, 1495362, 1495360 and 1495363. Requisition 1485604
Approved
21 18-0572 Issue purchase order and enter into an agreement for 18-RFP-04 Professional Audio-Video Services for Examinations on an as needed basis, with Video One Productions Inc., with the option to extend for a 12-month period, in an amount not to exceed $30,000.00, Account 101-25000-612430, Requisition 1487113
Approved
22 18-0574 Issue a purchase order and enter into an agreement with SEECO Consultants Inc., for professional engineering services on Contract 18-851-3C, Geotechnical Analysis and Sub-Surface Investigation for Construction Projects, in an amount not to exceed $460,000.00, Accounts 201-50000-612240 and 501-50000-612240 Requisition 1495145.
Approved
23 18-0575 Issue a purchase order and enter into an agreement with Flood Testing Laboratories Inc., for professional engineering services on Contract 18-852-3C, Testing and Inspection of Concrete and Construction Materials for Years 2018-2020, in an amount not to exceed $198,000.00, Account 201-50000-612240, Requisition 1495146
Approved
24 18-0580 Issue purchase order and enter into an agreement with Miele Incorporated, to furnish, deliver, and install a G7825 medium capacity glassware washer with all associated accessories, in an amount not to exceed $57,128.00, Account 101-16000-634970, Requisition 1490270
Approved
25 18-0594 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver seventeen 2018 Ford Escapes and one 2019 Ford Super Duty F-350, under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $498,636.80, Account 201-50000-634860, Requisition 1496325
Approved
26 18-0599 Issue purchase order and amend the agreement with Workforce Software, LLC to provide new time clocks and maintenance in an amount not to exceed $14,914.60, Account 101-27000-623850, 612840 Requisition 1494152
Approved
27 18-0613 Issue a purchase order to Walker Process Equipment, a Division of McNish Corporation, to Furnish and Deliver Three (3) Final Tank Drive Rebuild Kits for the Calumet Water Reclamation Plant, in an amount not to exceed $40,500.00, Account 101-68000-623270, Requisition 1494160
Approved
28 18-0614 Issue purchase orders to Vulcan Industries Inc., to Provide Coarse and Fine Screens for Screening Inorganic Debris at Various Locations, in a total amount not to exceed $98,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Approved
29 18-0619 Issue purchase order for Contract 18-914-21, Furnish and Deliver Reconditioned Circuit Breakers for the Stickney Service Area, to Wesco Distribution Inc., in an amount not to exceed $163,687.00, Account 201-50000-645600, Requisition 1473900
Approved
30 18-0621 Issue purchase order for Contract 18-605-22 (Re-Bid), Furnish and Deliver Station Battery Equipment, to Harrison Electric Inc., in an amount not to exceed $225,279.45, Account 201-50000-634650, Requisition 1473901
Approved
31 18-0632 Issue purchase order for Contract 18-708-12 (Re-Bid), Furnishing and Delivering Sodium Carbonate to the Egan Water Reclamation Plant, to Dubois Chemicals Inc., in an amount not to exceed $341,616.40, Account 101-67000-623560, Requisition 1480780
Approved
32 18-0633 Issue a purchase order to West Side Tractor Sales (an authorized distributor for John Deere Construction Retail Sales in Illinois under the National Joint Powers Alliance (NJPA) Purchasing Contract No. 032515-JDC), to Furnish and Deliver One Skid-Steer and One Wheel Loader, in an amount not to exceed $403,954.50, Account 201-50000-634760, Requisitions 1495822 and 1495824
Approved
Award Contract-
33 18-0607 Authority to award Contract 18-017-11, Furnish and Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, Groups A & E to Helsel-Jepperson Electrical Inc., in an amount not to exceed $54,141.95, and Groups B, C & D to J.P. Simons & Co., in an amount not to exceed $177,412.30 , Account 101-20000-623070
Approved
34 18-0622 Authority to award Contract 18-614-21, Pavement Rehabilitation at Various Service Areas, to Sumit Construction Co. Inc., in an amount not to exceed $880,834.00, Account 201-50000-645780, Requisition 1475492
Approved
35 18-0630 Authority to award Contract 18-664-11, Seal Coating of Roads and Patching of Pavement at the Prairie Plan Site in Fulton County, Illinois, to Illinois Valley Paving, a Division of United Contractors Midwest Inc., in an amount not to exceed $54,450.00, Account 101-66000-612420, Requisition 1481931
Approved
Increase Purchase Order/Change Order-
36 18-0573 Authority to decrease Contract 02-111-3M (Re-Bid) TARP Pump #8 Rehabilitation, Mainstream Pumping Station, to Broadway Electric Inc. in an amount of $162,080.00, from an amount of $4,743,139.68, to an amount not to exceed $4,581,059.68, Account 401-50000-645700, Purchase Order 4000023
Approved
37 18-0585 Authority to decrease Contract 17-674-11, Furnish and Deliver Repair Parts and Services for Trucks and Trailers at Various Locations, to B & W Truck Repair Inc., in an amount of $30,629.60 from an amount of $461,033.29 to an amount not to exceed $430,403.69, Accounts 101-66000/67000/68000/ 69000-612860/623250, Purchase Order 5001617
Approved
38 18-0586 Authority to increase agreement with Gardner Denver Nash LLC, to Furnish and Deliver Pump and Compressor Parts for the Nash Digester Compressors and Nash Gas Booster Compressors to the Calumet, Stickney and Water Reclamation Plants, in an amount not to exceed $40,000.00, from $64,900.00 to $104,900.00, Accounts 101-67000/68000/69000-623270, Agreement 7001406
Approved
39 18-0587 Authority to increase outline agreement with Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, in an amount not to exceed $80,000.00, from $264,999.00 to $344,999.00, Accounts 101-66000/67000/68000/69000-623270, Agreement 7001398
Approved
40 18-0592 Authority to increase purchase order for professional environmental consulting services including Phase II environmental site investigations of MWRDGC-owned land, to Carlson Environmental Inc., in an amount of $50,000.00 from an amount of $391,731.42 to an amount not to exceed $441,731.42, Account 101-66000-612430, Purchase Order 3088388
Approved
41 18-0600 Authority to increase purchase order to Canon Solutions America Inc., for the leasing of multifunctional photocopier devices in an amount of $48,500.00, from an amount of $1,514,499.35, to an amount not to exceed $1,562,999.35, Account 101-27000-612330, Purchase Order 3079801
Approved
42 18-0602 Authority to increase agreement with Gasvoda & Associates Inc., to Provide Vaughan, YSI, and Yeomans Pumps and Replacement Parts for Main Sewage, Sump and Chopper Pumps, Instrumentations and Process Support Equipment at Various Locations, for a three-year period, in an amount not to exceed $296,250.00, Accounts 101-67000, 68000, 69000-623270
Approved
43 18-0636 Authority to increase the purchase order and amend the agreement with Foley & Lardner LLP, for legal services in an amount of $25,000.00, from an amount of $9,500.00, to an amount not to exceed $34,500.00, Account 101-11000-612430, Purchase Order 3099685
Deleted by the Acting Executive Director
Budget & Employment Committee:
Authorization
44 18-0601 Authority to transfer 2018 departmental appropriations in the amount of $1,000,000.00 in the Construction Fund
Approved
Engineering Committee:
Report-
45 18-0576 Report on change orders authorized and approved by the Director of Engineering during the month of May 2018
Published and Filed
Authorization
46 18-0625 Authority to make payment of $341,000.00 to the U.S. Army Corps of Engineers for the non-federal sponsor’s share of the costs associated with the Chicagoland Underflow Plan McCook Reservoir, Project 73-161-2H, Account 401-50000-645630
Approved
Maintenance & Operations Committee:
Authorization-
47 18-0581 Authorization to declare an operational emergency affecting public health and safety and award Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL, to Paramount Electrical Supply, in an amount not to exceed $100,000.00, Account Requisition 1496348 (As Revised)
Approved
Monitoring & Research Committee:
Authorization-
48 18-0579 Authorization to enter into a Joint Ownership Agreement between the Metropolitan Water Reclamation District of Greater Chicago and the Iowa State University Research Foundation Related to Intellectual Property
Approved
Pension, Human Resources & Civil Service Committee:
Report-
49 18-0605 Report on the 2017 Comprehensive Annual Financial Report of the Metropolitan Water Reclamation District Retirement Fund
Published and Filed
Real Estate Development Committee:
Authorization-
50 18-0603 Authority to issue an 8-day permit to the City of Blue Island to use the park area
of the District’s Blue Island SEPA Station for spectator viewing and launching fireworks and to use Cal-Sag Channel Parcel 15.09 for parking during its Independence Day fireworks display event on July 3, 2018. Consideration shall be a nominal fee of $10.00
Approved
51 18-0628 Consent to sublease between ACBL Transportation Services, LLC and Russo Salt Supply, LLC on an 8.1 acre portion of the ACBL leasehold located at 15900 Des Plaines River Road in Lemont, Illinois; Main Channel Parcel 22.06. Consideration shall be a minimum annual fee of $5,000.00
Approved
52 18-0634 Authority to issue a 30-day permit to Ozinga Bros. Inc. to conduct hydrogeological borings on Main Channel Parcels 22.03, 22.06, and 23.04 in Lemont, Illinois. Consideration shall be $5,000.00
Approved
Stormwater Management Committee:
Authorization-
53 18-0598 Authority to enter into an Intergovernmental Agreement with the City of Oak Forest for Contract 14-252-5F, Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois
Approved
Miscellaneous and New Business:
Resolution-
54 18-0604 Resolution Adopting a Schedule for the Execution and Completion of Construction of the Flood Control Project on Natalie Creek in Midlothian and Oak Forest, Illinois, Contract 14-252-5F, and Authorizing the Immediate Vesting of Title to Real Estate for the Execution Thereof
A motion was made by Kenneth Dunkin, seconded by Debra Shore, that this Resolution be Adopted. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
55 18-0627 Resolution sponsored by the Board of Commissioners congratulating Frank Libby on his retirement
Adopted
Approval of the Consent Agenda with the exception of Items: 18, 43, 54 and 56-
A motion was made by Martin J. Durkan, seconded by Kenneth Dunkin, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Josina Morita
56 18-0635 Resolution sponsored by the Board of Commissioners honoring Be the Miracle for their work in the community
A motion was made by David J. Walsh, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Meeting Summary:
Speakers-
Sue Boutin, made a presentation to the Board on CAFR results of the Retirement Fund (Re: Pension, Human Resources & Civil Service Committee Item #49)
Summary of Requests-
None
Study Session-
None
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for July 12, 2018 please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: June 29, 2018. Date all agenda items are due to the Executive Director: 1:00 p.m., July 3, 2018.
Adjournment:
A motion was made by Kari K. Steele, seconded by Frank Avila, that when the Board Adjourns, it adjourns to meet again on Thursday, July 12, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
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