Metropolitan Water Reclamation District of Greater Chicago Board met July 12.
Here is the minutes provided by the Board:
Call Meeting to Order:
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:35 a.m.
Roll Call:
Present: 9 - Frank Avila; Kenneth Dunkin; Martin J. Durkan; Barbara J. McGowan; Josina Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Approval of Previous Board Meeting Minutes:
A motion was made by David J. Walsh, seconded by Kenneth Dunkin, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments:
George Blakemore, a concerned citizen, addressed the Board (Re: Pension, Human Resources & Civil Service Committee Item #54)
Recess and Convene as Committee of the Whole:
A motion was made by Martin J. Durkan, seconded by Kari K. Steele, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners:
At 11:55 a.m. President Mariyana T. Spyropoulos reconvened the regular board meeting to order
Finance Committee:
Report-
1 18-0643 Report on investments purchased during April 2018
Published and Filed
2 18-0644 Report on investments purchased during May 2018
Published and Filed
3 18-0645 Report on the investment interest income during April 2018
Published and Filed
4 18-0646 Report on the investment interest income during May 2018
Published and Filed
5 18-0647 Report on payment of principal and interest for outstanding District bonds due on July 1, 2018
Published and Filed
Authorization-
6 18-0655 Authority to add Project Furnish and Deliver an All-Terrain Crane to the Stickney Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $950,000.00
Approved
7 18-0639 Authority to add Project 18-804-21 Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant, to the Construction Fund, estimated cost of the project is $80,000.00
Approved
Procurement Committee:
Report-
8 18-0653 Report of bid opening of Tuesday, June 26, 2018
Published and Filed
9 18-0668 Report of bid opening of Tuesday, June 19, 2018
Published and Filed
10 18-0707 Report on rejection of bids for Contract 18-486-11, Provide Dedicated Point to Point Telemetry Communication Service For District Infrastructure For One Year With An Option For A One-Year Extension, estimated cost $912,000.00
Published and Filed
Authorization-
11 18-0649 Authorization to amend the Master Agreement with Northwestern University to extend the agreement termination date from August 31, 2018, to December 31, 2020
Approved
12 18-0659 Authorization to Amend Board Order of May 3, 2018, to issue a purchase order and enter into an agreement with Emerson Process Management Power & Water Solutions Inc., to provide parts and services to upgrade the obsolete Ovation controllers, power supplies, network switches, Microsoft software, and Ovation DCS software at the Kirie, Egan, and Hanover Park Water Reclamation Plants, in a total amount not to exceed $1,845,325.00, Account 401-50000-645690, Requisition 1469612, Agenda Item No. 19, File No. 18-0423
Approved
13 18-0691 Authorization to make payment to Current Innovation, NFP (Current) for the 2018 and 2019 annual membership dues, in an amount not to exceed $400,000.00, Account 101-15000-612280
A motion was made by Frank Avila, seconded by Kari K. Steele, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 6 - Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Nay: 2 - Frank Avila, Kenneth Dunkin
Absent: 1 - Barbara J. McGowan
14 18-0693 Authorization to amend Board Order of April 5, 2018, regarding Authority to advertise Contract 18-603-21, Furnish, Deliver and Install Spring Loaded Covers to North Branch TARP Structures, estimated cost $75,000.00, Account 201-50000-645620, Requisition 1490752, Agenda Item No. 10, File No. 18-0319
Approved
15 18-0724 Authorization to decrease cost estimate for Contract 17-604-21 Furnish, Deliver and Install Headrace Handrails, Guardrails and Fencing at the Lockport Powerhouse, from $46,500.00 to $38,240.00 Account 201-50000-645720, Requisition 1469616
Approved
Authority to Advertise-
16 18-0638 Authority to advertise Contract 18-804-21 Furnish and Deliver Uninterruptible Power Supplies to the Calumet Water Reclamation Plant, estimated cost $80,000.00, Account 201-50000-634650, Requisition 1497103
Approved
17 18-0650 Authority to advertise Contract 18-118-11 Furnish and Deliver Automatic Samplers, estimated cost $34,100.00, Account 101-16000-623570, Requisition 1497128
Approved
18 18-0656 Authority to advertise Contract 18-628-11, Inspection, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations. estimated cost $265,000.00, Account 101-69000-612780, Requisition 1495163
Approved
19 18-0660 Authority to advertise Contract 18-604-11 Furnishing and Delivering Plumbing Supplies to Various Locations, estimated cost $152,700.00, Accounts 101-67000/68000/69000-623090, Requisitions 1475493, 1486220 and 1492646
Approved
20 18-0661 Authority to advertise Contract 18-364-11 for public tender of bids a ten (10) year lease on approximately 4.46 acres of District real estate located at 4035 S. Cicero Avenue in Chicago, Illinois; Main Channel Parcel 40.02. The minimum initial annual rental bid shall be established at $140,000.00
Approved
21 18-0664 Authority to advertise Contract 18-416-11 Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, estimated cost $3,752,000.00, Accounts 101-15000-612370/612390, Requisition 1497734
Approved
22 18-0669 Authority to advertise Contract 14-108-5F Streambank Stabilization Projects for Addison Creek, Northlake and North Riverside, Illinois, estimated cost between $1,146,085.70 and $1,387,366.90, Account 501-50000-645720, Requisition 1497567
Approved
23 18-0694 Authority to advertise Contract 18-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, estimated cost $88,500.00, Account 101-20000-623680
Approved
24 18-0695 Authority to advertise Contract 18-009-11 Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, estimated cost $129,000.00, Account 101-20000-623660
Approved
25 18-0697 Authority to advertise Contract 18-036-11 Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One (1) Year Period, estimated cost $25,500.00, Account 101-20000-623130
Approved
26 18-0698 Authority to advertise Contract 18-032-11 Furnish and Deliver Coveralls, Rainwear & Boots to Various Locations for a One (1) Year Period, estimated cost $37,800.00, Account 101-20000-623700
Approved
27 18-0700 Authority to advertise Contract 18-029-11 Furnish and Deliver Safety Equipment and Welding Apparel to Various Locations for a One-Year Period, estimated cost $103,000.00, Account 101-20000-623680, 623700, 623780
Approved
Issue Purchase Order-
28 18-0560 Issue purchase order to Willis of Illinois Inc. for Furnishing Property Insurance Coverage for District Properties in an amount not to exceed $1,896,838.00, Account 101-25000-612290, Requisition 1495814 (Deferred from June 21, 2018 Board Meeting)
A motion was made by Debra Shore, seconded by Martin J. Durkan, authorizing the Acting Executive Director to Delete this Agenda Item. The motion carried by the following roll call vote:
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
29 18-0640 Issue purchase order to SHI International Corporation to Furnish and Deliver Adobe Creative Cloud for Teams Software License Renewal, in an amount not to exceed $13,455.00, Account 101-27000-612820, Requisition 1497568
A motion was made by Kari K. Steele, seconded by David J. Walsh, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Josina Morita, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Abstain: 1 - Debra Shore
Absent: 1 - Barbara J. McGowan
30 18-0657 Issue purchase order and enter into an agreement with AT&T Corp., for Telemetry Services, in an amount not to exceed $414,911.51, Accounts 101-66000/67000/68000/69000-612210, Requisition 1496324
Approved
31 18-0658 Issue purchase order to Hewlett Packard Enterprise Company, to Furnish and Deliver Hewlett Packard Maintenance for HPE SANs, in an amount not to exceed $49,824.93, Account 101-27000-612810, Requisition 1481257
Approved
32 18-0670 Issue a purchase order and enter into an agreement with Stantec Consulting Services Inc., for professional engineering post award services for Contract 13-248-5F Streambank Stabilization on Melvina Ditch, in an amount not to exceed $312,944.44, Account 501-50000-612450, Requisition 1497575
Approved
33 18-0672 Issue purchase order and enter into an agreement with AT&T Corp., for Telemetry Services, in an amount not to exceed $492,377.72, Accounts 101-27000/66000/67000/68000/69000-612210, Requisitions 1487711 (As Revised)
Approved
34 18-0702 Issue purchase orders for Contract 18-690-11, Furnishing and Delivering Refurbished Low Voltage AC and DC Motors to Various Locations, to KW Maintenance Services LLC, in an amount not to exceed $178,640.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1486557, 1486559, and 1486561
Approved
35 18-0712 Issue purchase orders for Contract 18-608-22 (Re-Bid), Furnish and Deliver Screens, Conveyors, and Grit Classifier to Various Locations, Group C to JDV Process Equipment Corp., in an amount not to exceed $123,225.00, Account 201-50000-634650, Requisition 1475485
Approved
36 18-0718 Issue purchase order to 72 Hour LLC, DBA National Auto Fleet Group, to Furnish and Deliver a Stake Body Truck to the Calumet Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 120716-NAF, in an amount not to exceed $57,535.44, Account 201-50000-634860, Requisition 1498038
Approved
37 18-0719 Issue purchase order to Walter Payton Power Equipment LLC, to Furnish and Deliver an All-Terrain Crane to the Stickney Water Reclamation Plant, to the Construction Fund, under Sourcewell (formerly NJPA) Purchasing Contract No. GUS-032515, in an amount not to exceed $947,621.40, Accounts 201-50000-634760, Requisition 1497284
Approved
38 18-0723 Issue purchase order and enter into an agreement for Contract 17-RFP-37 Employee Benefits Software with Benefitfocus.com Inc. in an amount not to exceed $490,000.00, Account 201-50000-634820 and 101-27000-612820, Requisition 1472784
Approved
Award Contract
39 18-0703 Authority to award Contract 18-053-11 Furnish and Deliver Lamps and Emergency Lighting to Various Locations for a One (1) Year Period, Group A to Neher Electric Supply Inc., in an amount not to exceed $21,489.99, and Group B to Helsel-Jepperson Electrical Inc., in an amount not to exceed $17,769.20, Account 101-20000-623070
Approved
40 18-0704 Authority to award Contract 18-040-11 Furnish and Deliver Computer Supplies to Various Locations for a One-Year Period, Group A to Runco Office Supplies Equipment Company in an amount not to exceed $929.08, and Groups B and C to Star Image Inc., in an amount not to exceed $26,972.13, Account 101-20000-623810
Approved
41 18-0708 Authority to award Contract 18-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations, for a One (1) Year Period, Group A to Brucker Company Inc., in an amount not to exceed $31,627.24, Groups B and D to Production Distribution Companies Inc., in an amount not to exceed $34,557.84, and Group C to G.A.G. Industries Inc., dba Filter Services Illinois, in an amount not to exceed $2,184.94, Account 101-20000-623270
Approved
Increase Purchase Order/Change Order
42 18-0667 Authority to increase Contract 17-614-11 Elevator Maintenance Service at Various Service Areas, to Parkway Elevators Inc. in an amount of $13,894.21, from an amount of $932,065.34, to an amount not to exceed $945,959.55, Accounts 101-15000-612370/612390, Purchase Order 5001577
Approved
43 18-0673 Authority to increase Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture in an amount of $113,350.16, from an amount of $232,460,064.55, to an amount not to exceed $232,573,414.71, Accounts 401-50000-645650, 645780, 645680, Purchase Order 4000020
Approved
44 18-0674 Authority to increase Contract 11-239-3S Calumet Intercepting Sewer 19F Rehabilitation, Calumet Service Area, to Insituform Technologies USA, LLC, in an amount not to exceed $1,831,573.64, from an amount of $12,407,282.47, to an amount not to exceed $14,238,856.11, Account 401-50000-645700, Purchase Order 4000036
Approved
45 18-0689 Authority to decrease Contract 17-640-11, Furnishing and Delivering Sodium Bisulfite, to PVS Chemical Solutions Inc., in an amount of $175,000.00 from an amount of $1,945,316.04 to an amount not to exceed $1,770,316.04, Account 101-68000-623560, Purchase Order 3093827
Approved
46 18-0696 Authority to decrease purchase order and amend the agreement for professional engineering services for Contract 13-811-5C Flood Control Measures within the Combined Sewer Area - Alternatives Group B, with Greeley and Hansen LLC in an amount of $27,192.11, from an amount of $250,000.00, to an amount not to exceed $222,807.89, Account 501-50000-612440, Purchase Order 3078994
Approved
Budget & Employment Committee:
Authorization-
47 18-0705 Authority to transfer 2018 departmental appropriations in the amount of $324,400.00 in the Corporate Fund
Approved
Engineering Committee:
Authorization-
48 18-0709 Authority to enter into an easement agreement with Commonwealth Edison Company to acquire a permanent easement comprising 1.950 acres for the Addison Creek Reservoir (Contract 11-186-3F) in Bellwood, Illinois. Consideration shall be a one-time fee of $270,000.00, Account No. 401-50000-667340
Approved
49 18-0710 Authority to enter into an easement agreement with Indiana Harbor Belt Railroad Company to acquire permanent and temporary easements comprising approximately 1.28 acres for the Addison Creek Reservoir (Contract 11-186-3F) in Bellwood, Illinois. Consideration shall be a one-time fee of $323,000.00, Account No. 501-50000-667340
Approved
Judiciary Committee:
Report-
50 18-0676 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Published and Filed
Authorization-
51 18-0675 Settlement of Electronic Plating Co. v. the Metropolitan Water Reclamation District of Greater Chicago and the Metropolitan Water Reclamation District of Greater Chicago v. Electronic Plating Co. Enforcement Action Nos. 92403 and 92305
Approved
Maintenance & Operations Committee:
Authorization-
52 18-0690 Authorization to ratify the Acting Executive Director’s action to amend the Board Order of June 21, 2018, regarding Authorization to declare an operational emergency affecting public health and safety and award Contract 18-800-01 for Emergency Repairs to SEPA Station No. 4 in the Village of Worth, IL, to Paramount Electrical Supply, in an amount not to exceed $100,000.00, Requisition 1496348
Approved
Monitoring & Research Committee:
Authorization-
53 18-0652 Authorization to Approve the North Branch Watershed Workgroup Membership Agreement for Fiscal Year 2018
Approved
Pension, Human Resources & Civil Service Committee:
Authorization-
54 18-0725 Authority to accept the resignation of David St. Pierre, Executive Director, and enter into a separation agreement which includes a separation payment in an amount not to exceed $95,000.00, Account 101-15000-601010
Approved
Real Estate Development Committee:
Authorization-
55 18-0663 Authority to issue a 90-day permit to Peoples Gas Light & Coke Company to use an approximate 5,000 sq. ft. portion of North Shore Channel Parcel 8.01 located between Lincoln and Peterson Avenues in Chicago, Illinois as a construction staging area and for dewatering a Peoples Gas utility tunnel. Consideration shall be $5,000.00
Approved
56 18-0686 Authority to commence statutory procedures to lease approximately 0.52 acres of vacant District real estate located at 413 W. Taylor Street in Chicago, Illinois; Main Channel Parcel 45.01 (southern portion)
Approved
57 18-0687 Authority to issue a 90-day permit to the Illinois State Toll Highway Authority on the District’s Touhy Avenue Reservoir site in Des Plaines, Illinois to perform surveying work and conduct soil borings in connection with the Elgin O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Approved
58 18-0706 Authority to commence statutory procedures to lease, approximately 1.87 acres of District real estate located north of the Cal-Sag Channel and west of Archer Avenue in Lemont, Illinois; Cal-Sag Channel Parcel 1.03
Approved
59 18-0715 Authority to grant a 60-year, 25,408+ sq. ft. non-exclusive easement to Commonwealth Edison Company to construct, reconstruct, operate, maintain, repair, replace and remove subterranean electrical transmission lines through the southern portion of Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be an initial annual fee of $21,597.00
Approved
60 18-0716 Authority to grant a 60-year 34,145+ sq. ft. non-exclusive easement to the Village of Crestwood to construct, reconstruct, operate, maintain, repair, replace and remove a stormwater sewer and a sanitary sewer through the southern portion of Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be a nominal fee of $10.00
Approved
61 18-0717 Authority to grant a 60-year, 17,594+ sq. ft. non-exclusive easement to the Village of Crestwood to construct, reconstruct, operate, maintain, repair, replace and remove a 10-inch subterranean water main through the southern portion of Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be an initial annual fee of $14,955.00
Approved
62 18-0720 Authority to issue a 60-day permit to the City of Chicago’s Department of Aviation for construction staging and capping a portion of a City sanitary sewer and two appurtenant manholes on and beneath two (2) approximate 50’ x 25’ areas located at the southeast corner of the Majewski Reservoir site and for constructing a temporary approximate 15’ x 30’ gravel access driveway. Consideration shall be a nominal fee of $10.00
Approved
63 18-0721 Authority to commence statutory procedures to lease approximately 12.34 acres of vacant District real estate located at 7499 Canal Bank Drive in Summit, Illinois; Main Channel Parcel 35.04
Approved
Stormwater Management Committee:
Authorization-
64 18-0678 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Arlington Heights for the construction, operation and maintenance of Parking Lot Pavers and a Bio-infiltration Basin at the Arlington Heights Police Station (18-IGA-01), in an amount not to exceed $358,000.00, Account 501-50000-612400, Requisition 1497116
Approved
65 18-0679 Authority to enter into an Intergovernmental Agreement with and make payment to the City of Des Plaines for the construction, operation and maintenance of seven green alleys (18-IGA-06), in an amount not to exceed $527,145.00, Account 501-50000-612400, Requisition 1497117
Approved
66 18-0680 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Forest Park for the construction, operation and maintenance of the Forest Park Green Alley Improvement Project (18-IGA-07), in an amount not to exceed $123,830.00, Account 501-50000-612400, Requisition 1497118
Approved
67 18-0681 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Harwood Heights for the construction, operation and maintenance of two green alleys (18-IGA-09), in an amount not to exceed $383,984.00, Account 501-50000-612400, Requisition 1497119
Approved
68 18-0682 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Maywood for the construction, operation and maintenance of five green alleys as part of the Village of Maywood Green Alleys Project (18-IGA-10), in an amount not to exceed $841,110.00, Account 501-50000-612400, Requisition 1497667
Approved
69 18-0683 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of River Forest for the construction, operation and maintenance of the River Forest Gale Avenue Green Alley Improvement Project (18-IGA-16), in an amount not to exceed $75,000.00, Account 501-50000-612400, Requisition 1497120
Approved
70 18-0684 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Riverside for the construction, operation and maintenance of a Bioretention Facility and Permeable Pavement Parking Lot at Metra Commuter Lot #1 (18-IGA-17), in an amount not to exceed $560,615.00, Account 501-50000-612400, Requisition 1497131
Approved
71 18-0685 Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Wheeling Park District for the construction, operation and maintenance of a green parking lot as part of the Wheeling Park District Chamber Park Parking Lot Reconstruction (18-IGA-19), in an amount not to exceed $61,000.00, Account 501-50000-612400, Requisition 1497132
Approved
72 18-0711 Authority to enter into a joint funding agreement with the United States-
Department of the Interior - U.S. Geological Survey to supply and install flow monitoring and water quality instrumentation at various Elementary Schools in an amount not to exceed $51,250.00, Account 501-50000-612490
Approved
Approval of the Consent Agenda with the exception of Items: 13, 28, 29 and 73
A motion was made by Kari K. Steele, seconded by Kenneth Dunkin, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 8 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
Absent: 1 - Barbara J. McGowan
Miscellaneous and New Business:
Resolution-
73 18-0692 RESOLUTION sponsored by the Board of Commissioners recognizing the 50th Anniversary of the Special Olympics and all the athletes competing (As Revised)
A motion was made by Barbara J. McGowan, seconded by Martin J. Durkan, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
Meeting Summary:
Speakers-
Anne McGlone Burke, founder of the Special Olympics, Kevin Magnuson, president of SOC/SCC, and Lucas Vazquez, an athlete, accepted the Resolution sponsored by the Board of Commissioners recognizing the 50th Anniversary of the Special Olympics and the athletes competing.
Summary of Requests-
Procurement Item #12 Kenneth Dunkin requested a report on the details of contract terms – length, type of service to be provided and minority involvement.
Miscellaneous/New Business Debra Shore requested a report to the Board on the issue regarding mowing of the basin and the recommendations made.
Study Session-
None
Announcements-
None
Board Letter Submission Dates-
The next regular board meeting is scheduled for August 2, 2018, please prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: July 20, 2018. Date all agenda items are due to the Acting Executive Director: 1:00 p.m., July 25, 2018.
Adjournment:
A motion was made by Martin J. Durkan, seconded by Debra Shore, that when the Board Adjourns, it adjourns to meet again on Thursday, August 2, 2018 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Frank Avila, Kenneth Dunkin, Martin J. Durkan, Barbara J. McGowan, Josina Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
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