Village of Cherry Valley Committee of the Whole met Oct. 14.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:02 PM.
Roll call was taken by Deputy Village Clerk Heather Riley:
NANCY BELT ABSENT JEFF O’HARA PRESENT
JEFF FUSTIN PRESENT DAVID SCHROEDER PRESENT
SALLY HOLLEMBEAK PRESENT JIM CLAEYSSEN PRESENT
Also present: Village Treasurer Karen Melloch, Public Works Director Chuck Freeman, Sheri Kosmos C.E.S, Attorney Jim Stevens, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Schroeder moved to approve the agenda. Trustee Fustin seconded. All “Aye;” none opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – September 23, 2019
Trustee Schroeder moved to approve the September 23, 2019 Committee of the Whole Meeting Minutes. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: Mr. Bryon Muraski – Mr. Bryon Muraski addressed the committee in regards to building a September 11th Memorial at Baumann Park. He informed the committee that the Cherry Valley Fire Protection District petitioned the New York Transit Authority Artifact Division to secure a piece of steel from the Twin Towers and succeeded back in March 2011. The fire department received a piece of steel from Building 2 that is thirty-three feet long, thirty-three inches high off the ground and weighs roughly 8,000 pounds. Bryon Muraski stated that himself and the fire department are coming to the Village to ask permission to put this memorial in Baumann Park so it could be viewed by many as well as to see what their next step(s) should be. Bryon Muraski stated that the estimated costs to create this memorial in Baumann Park is approximately $20,000.00. He also informed the committee that labor would be donated from surrounding businesses and trades. The committee is very interested in hearing more about this possible memorial, and asked that Bryon Muraski come back to the November 11, 2019 Committee of the Whole Meeting for further discussion.
ORDINANCE – PRESIDENT CLAEYSSEN FOR CHAIRMAN TRUSTEE NANCY BELT.
CHAIRMAN’S REPORT: None.
1. Discussion regarding the additional approval process for accessory buildings. Trustee
O’Hara does not believe that it is necessary to continue to have the Village Board review those permits before they are approved by the zoning officer. President Claeyssen stated that he would like to keep the process the same until the committee is done going through Chapter 82 altogether. Consensus is to continue with committee review at this time.
1. President Claeyssen moved to send to the Village Board to waive the rules and consider this a second and final reading of “An Ordinance Amending Chapter 42 Offenses and Miscellaneous Provisions, Article VIII. Sale of Tobacco and Related products of the Village of Cherry Valley Code of Ordinances”. Trustee Schroeder seconded. All “Aye” none opposed. Motion carried by voice vote.
President Claeyssen will contact Attorney Sosnowski and have her review subparagraph 3 and 4 for review before passage at the Village Board Meeting on October 15, 2019.
President Claeyssen stated ORDINANCE PASSES
PUBLIC WORKS – TRUSTEE DAVID SCHROEDER
1. Project Updates by Sheri Kosmos:
• The Vandiver and S. Bell School Road new water mains have been installed, restoration is still in the process weather permitting.
• S. Ulster drainage work to begin on Wednesday, weather permitting.
Residents have been notified about the road closure.
UNFINISHED BUSINESS: None.
1. Trustee Schroeder moved to send to the Village Board for (1) Public Works Employee, Chris Roskopp, to attend the IAA (International Arborist Association) Conference in Tinley Park, Illinois on November 5 and 6, 2019. Cost for the seminar will be $265.00 from line item 5195 Public Works, Meal allowances are $100.00 from line item 5200 Public Works and the hotel costs are not to exceed $300.00 from line item 5200 Public Works. The total cost for this seminar is $665.00. Trustee Fustin second. All “Aye;” none opposed. Motion carried by voice vote.
2. Newburg Village Yield Sign Study - After some discussion, the committee’s consensus was not to do the Newburg Village Yield Sign Study at this time.
Trustee Sally Hollembeak excused herself from the table at 7:34 PM
3. Trustee Schroeder moved to send to the Village Board approval of the Construction Engineering Agreement with C.E.S. INC. for the S. Ulster Drainage Project at a cost of $7,500.00 from line item 5095 Capital Improvements. President Claeyssen seconded. All “Aye;” none opposed. Motion carried by voice vote.
Trustee Sally Hollembeak took her seat back at the table at 7:35 PM
4. Trustee SchroedermovedtosendtotheVillageBoardtohireFourSeasonstoinstallthe Holiday Lighting in the downtown area for the 2019-2020 Holiday Season at a cost of $9,950.00 from line item 5170 Building and Grounds. Trustee Hollembeak seconded. All “Aye” none opposed. Motion carried by voice vote.
1. Project Updates
a. Awnings are up on the rear of the Post Office Building.
b. Trout stocking will be this Thursday for the Fall Season opening Saturday October 19, 2019.
c. Meter Change Outs are 92% complete, with final appointments this month.
d. Water main repair on Perryville Rd completed, sample has been taken, analyzed and passed. The water main is back in service after about 14 feet of pipe was replaced.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Schroeder moved that the Committee of the Whole approve the village’s annual Santa Claus Event to be held on December 1, 2019 at a cost of $550.00 from line item 5260 Buildings & Grounds. Trustee Fustin seconded. A roll call vote was taken:
NANCY BELT ABSENT SALLY HOLLEMBEAK AYE
JEFF FUSTIN AYE JEFF O’HARA AYE
JIM CLAEYSSEN AYE DAVID SCHROEDER AYE
Motion carried 5-0-1.
Trustee Schroeder stated
PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT: None.
FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA.
UNFINISHED BUSINESS: None.
1. Work Calendar for October:
a. Trustee O’Hara asked that the trustees review the employee handbook and be ready to discuss any changes or concerns at the November 11, 2019 Committee of the Whole Meeting.
b. President Claeyssen stated that a department heads staff meeting is pending to review the current budget.
c. An update will be given at the November 11, 2019 Committee of the Whole Meeting.
2. Discussion regarding the village’s 1% sales tax - After a lengthy discussion whether to have the 1% with a sunset clause of 10 years or no sunset clause Trustee O’Hara moved to send to the Village Board regarding placing the 1% additional Sales Tax Referendum on the March 17, 2020 ballot for passage with a 10-year sunset clause. Trustee Hollembeak seconded. Trustees O’Hara, Hollembeak and President Claeyssen voted “Aye”. Trustees Fustin and Schroeder voted “Nay”. Motion carried by voice vote.
3. Trustee O’Hara moved to send to the Village Board approval of the Illinois Municipal League Risk Management Association (IMLRMA) Minimum/Maximum Contribution for Liability Insurance of $163,427.76 for 2020 and to authorize President Jim E. Claeyssen and Treasurer Karen Melloch to sign the Agreement. This will be from line item 5110 Administration. (There was not an increase in the annual renewal contribution again this year). Trustee Hollembeak seconded. All “Aye” none opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: Treasurer Karen Melloch stated that the CD quotes came in and
Stillman Bank and Midland States Bank came in again with the best rates for the village. NEW BUSINESS: None.
Trustee O’Hara stated FINANCE PASSES
PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER.
1. After some discussion, Trustee O’Hara would like the Village to reach out to other retail consulting firms besides Retail Strategies, as he believes they have not brought much of anything to the Village for the amount of money they’ve been paid. Although some committee members disagreed with his assessment they agreed that additional inquiries should be done. Trustee O’Hara stated he will supply Trustee Schroeder with contact information regarding an additional consulting firm.
Trustee Schroeder stated PLANNING & DEVELOPMENT PASSES
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
1. The Monthly Health Insurance Report is placed on file.
2. Trustee Hollembeak moved to send to the Village Board to approve the hiring of two (2) Snow Plow Drivers (Mr. Larry Gray and Mr. Karl Nolan) for the 2019-2020 Winter Season at an hourly wage of $20.00 per hour. Trustee Schroeder seconded. All “Aye” none opposed. Motion carried by voice vote.
Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.
Trustee Hollembeak moved that the meeting be adjourned at 8:20 PM. Trustee O’Hara seconded. All “Aye” none opposed. Motion carried by voice vote.