Village of Cherry Valley Committee of the Whole met May 10.
Here is the minutes provided by the committee:
Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present Sally Hollembeak Present
Jeff Fustin Present Brandi Pearse Present
Mike Neville Present David Schroeder Present
Jim Claeyssen Present
Also present: Attorney Roxanne Sosnowski, Chief Roy Bethge, Civil Engineer Sheri Kosmos and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Neville moved to adopt the agenda. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES – April 12, 2021
Trustee Schroeder moved to approve the April 12, 2021 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
PUBLIC COMMENT: None.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PUBLIC WORKS –CHAIRMAN TRUSTEE MIKE NEVILLE.
ENGINEER’S REPORT:
1. Civil Engineer Sheri Kosmos of C.E.S. reported the following:
• Cherry Valley North Streets Maintenance 2021 Improvements – Project has been completed.
• Village Hall and Police Department Parking Lots – Project has been completed, working on closeout with contractors.
• Harrison Ave Westbound Lane – Field work has begun.
• Harrison Ave Culvert Repair – Field work has begun.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board to approve the proposal from 11th Street Express Printers to print and mail the village’s Annual Water Quality Report at a cost of $1,332.99 from line item 5165 Water. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to send to the Village Board to approve Prime Time Audio, Rockford, Illinois to upgrade the existing village boardroom’s conference sound system at a cost of $5,549.00 from line item 5285 capital Improvements. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – An Update Report was presented by President Claeyssen and Public Works Supervisor Steve Strasser. The report will be placed on file with the minutes.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
1. Trustee Schroeder moved that the Committee of the Whole approve $550.00 for (3) co sponsored Summer Movie Night Events with the Cherry Valley Library District for June, July and August 2021 from line item 5260 Buildings & Grounds. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye Sally Hollembeak Aye
Jeff Fustin Aye Brandi Pearse Aye
Mike Neville Aye David Schroeder Aye
Jim Claeyssen Aye
Motion carried 7-0.
Trustee Neville states PUBLIC WORKS PASSES
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Fustin moved to approve the purchase and installation of Emergency Vehicle Equipment for Squad 1 from UltraStrobe Communications at a cost of $10,189.38 from line item 5375 Capital Improvements. Trustee Hollembeak seconded. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Pearse left the council table at 7:16 PM
2. Trustee Fustin moved to send to the Village Board for approval registration and attendance for Sergeant Pearse and Chief Bethge to attend the IACP Annual Conference in New Orleans, LA on September 11 to September 14, 2021 at a cost of $425.00 per person for registration and travel, meal and lodging expenses pursuant to Village Policy from line item 5200 P. (Airfare is estimated at $375 per person). Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
Trustee Pearse took her seat back at the council table at 7:17 PM
3. Trustee Fustin moved to send to the Village Board the annual subscription to COPFTO Software from 911 TECH at a cost of $1,200.00 from line item 5170P. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
4. Trustee Fustin moved to purchase ammunition from Kiesler Supply (at current State of Illinois Central Management Services contract pricing) at a cost of $4,984.00 from line item 5250P. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.
5. Trustee Fustin moved to the send to the Village Board to send Mr. Jacob Kerr to attend the Police Training Institute for Basic Police Academy Training at a cost of $6,250.00 from line item 5195P. President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
CHIEF’S REPORT:
Update from Chief Bethge:
• Friday May 14 – Sunday May 16 the new squad car will be at the Mall for Police Week.
• Officer Jacob Kerr is now at the academy.
• Officer Kyle Erikson has begun field training.
• Just informed that Cherry Valley has a confirmed spot at the Police Academy for September.
Trustee Fustin states PUBLIC SAFETY PASSES
FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Work Calendar for May:
a. Approve Yearly Appointments. Completed.
b. Prepare for Audit. In Process.
2. Trustee Pearse moved to send to the Village Board to approve the request of $3,500 from the Rockford Economic Development Council (RAEDC) for continued support of Rockforward Investment, which increases the economic well-being of our region, from line item 5360A. President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.
3. Trustee Pearse moved to send to the Village Board to ratify the purchase of a new back up system, BUFFALO TeraStation 4-Bay Rackmount, from Amazon Business for the Village of Cherry Valley (to replace the old back-up system that was running out of space) at a cost of $1,100.05 from line item 5375 Capital Improvements. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: None.
ADMINISTRATION REPORT: Report will be placed on file with the minutes. Trustee Pearse states FINANCE PASSES
PLANNING AND DEVELOPMENT –CHAIRMAN DAVID SCHROEDER
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Monthly Health Insurance Update by Treasurer Maureen Gumowski.
EXECUTIVE SESSION:
President Claeyssen made a motion to go into Execution Session for the following:
EXECUTIVE SESSION:
(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
(5 ILCS 120/2) (C) (11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Trustee Hollembeak seconded the motion. A roll call vote was taken:
Nancy Belt Aye Sally Hollembeak Aye
Jeff Fustin Aye Brandi Pearse Aye
Mike Neville Aye David Schroeder Aye
Jim Claeyssen Aye
Motion carried 7-0.
Chief Bethge and Treasurer Gumowski were excused from the Executive Session at this time.
The Committee of the Whole was in Executive Session from 7:22 PM to 8:35 PM. Deputy Village Clerk Heather Riley was excused from the Executive Session at 7:34 PM. Trustee Pearse excused herself for the Executive Session at this time also. Attorney Sosnowski will record the Executive Session Minutes.
RECONVENE TO OPEN SESSION:
President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 8:36 PM. A roll call vote was taken:
Nancy Belt Aye Sally Hollembeak Aye
Jeff Fustin Aye Brandi Pearse Absent
Mike Neville Aye David Schroeder Aye
Jim Claeyssen Aye
Motion carried 6-0.
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:38 PM. Trustee Belt seconded. All “Aye;” None opposed.
http://www.cherryvalley.org/images/committee-of-the-whole/2021/COW%20MINUTES%2005-10-2021.pdf
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