Village of Cherry Valley Committee of the Whole met July 25.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Chief Roy Bethge, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Public Works Supervisor Steve Strasser and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Hollembeak moved to adopt the agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Belt moved to approve the July 11, 2022 Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC COMMENT:
Presentation by Mr. Robert P. Vail, Director of Public Finance, Bernardi Securities INC. Municipal Bond Specialists regarding a General Obligation Bond Issuance for the Village of Cherry Valley – Waterworks System. Mr. Vail presented to the committee members the process that the village will need to follow for the issuance of bonds to fund waterworks projects.
Examples included current market conditions, hypothetical range of interest rates, a preliminary repayment schedule and a preliminary timeline for the bond financing. His report will be on file with the permanent record.
ORDINANCE –Chairman Trustee Nancy Belt.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
Trustee Hollembeak stepped away from the council table at 7:11 PM.
1. After some discussion, Trustee Belt moved to send to the Village Board to waive the rules and consider this a second and final reading of Ordinance 2022-32: “AN ORDINANCE AMENDING ORDINANCE NO. 2021-06 AN ORDINANCE AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS PARTS OF PINS: 07-06-103-003, 05-31-300-027 and 05-31-400-019 (SOLAR FARM)”. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
Trustee Hollembeak returned to her seat at the council table at 7:13 PM.
PUBLIC WORKS –Chairman Trustee Mike Neville.
ENGINEER’S REPORT:
1. Trustee Neville stated if anyone has any questions regarding the engineer’s report submitted by Village Engineer Sheri Kosmos (who is absent tonight) to please reach out to him and he will get an answer from Sheri. Village Administrator Claeyssen commented in regards to the East Village Watermain Project that letters have been sent to property owners who have encroached into the easement that they need to remove these items before construction begins this Fall. If not, the contractor and the village will not be liable for any damages.
The full Engineering Report submitted will be placed on file with the permanent record.
UNFINISHED BUSINESS:
1. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that he passed out a memo with all of the assignments and different jobs Public Works has been working on recently. Steve Strasser stated that if anyone has any questions to feel free to reach out to him. A copy of the report will be placed on file with the permanent record.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board approval to purchase (3) Dell Latitude 3520 Laptop computers for the Public Works Department from Dell Technologies, Midwestern Division, @ Dell.com at a cost of $3,382.74. (These laptops have 4G capability so Public Works Employees can monitor and control the village’s Water System in the field or onsite). This purchase is budgeted under line item 5375 Capital Improvements. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: There will be a Recreation Board Meeting this Wednesday July 27, 2022 and all are welcome to attend.
PUBLIC SAFETY – Chairman Trustee Jeff Fustin.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Sergeant Bryon Muraski gave a presentation regarding obtaining a Comfort Dog from the Comfort Dog Program out of Brevard County Sheriff’s Office – Paws & Stripes College. This program has prison inmates trained to provide advanced training to dogs from the shelter to serve as comfort dogs. This program is considered a win-win, giving both inmates and the dogs from the shelter a second chance. The Cherry Valley Men’s Club has offered to sponsor the costs for training and travel for (2) officers to travel to their facility in Florida for a week to be trained to be handlers of this Comfort Dog.
Cherry Valley Feed and Supplies has also offered to help sponsor this project. The projected training schedule is the week of September 12th. More information and documentation needs to occur before the village can move forward with this program. This item will be discussed again at the August 8th Committee of the Whole Meeting.
CHIEF’S REPORT:
• Chief Bethge stated that the department has been getting an abundance of calls regarding panhandlers. Chief Bethge stated that due to a bill that was passed in January of 2021 no action can be taken against panhandlers, unless the panhandler is interrupting traffic, becoming aggressive, or committing some other sort of crime.
FINANCE – Chairman Trustee Brandi Pearse.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. The committee members discussed the recommendation letter from Village Treasurer Maureen Gumowski regarding her recommendation to change from Midland States Bank to Stillman Bank. After some discussion, Trustee Pearse recommended bringing this item back to the August 8, 2022 Committee of the Whole Meeting to complete any needed documentation regarding this change in banking institutions.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: No Report.
PLANNING AND DEVELOPMENT – Chairman Trustee Carl Wedig
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some discussion, Trustee Wedig moved to send to the Village Board to waive the rules and consider this a second and final reading of a Text Amendment to Section 82- 55(d)(2) of the Code of Ordinances for the Village of Cherry Valley, Illinois to allow for the extension of a Variance for an amount of time deemed appropriate by the Board of Trustees for the Village of Cherry Valley. Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
2. After some discussion, Trustee Wedig moved to send to the Village Board to approve an extension of the initial one-year period for a 7’ high fence Variance to extend the Variance to April 27, 2024 under Section 82-55(d)(2) of the Code of Ordinances for the Village of Cherry Valley, Illinois for the following parts of PINs: 07-06-103-003, 05-31-300-027 and 05-31-400-019. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
PERSONNEL COMPENSATION & BENEFITS – Chairman Trustee Sally Hollembeak.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
Village President Schroeder made a motion to go into Execution Session for the following:
(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Neville seconded.
Nancy Belt Aye
Mike Neville Aye
Jeff Fustin Aye
Brandi Pearse Aye
Sally Hollembeak Aye
Carl Wedig Aye
David Schroeder Aye
Motion carried 7-0.
President Schroeder excused Public Works Supervisor Steve Strasser, Treasurer Maureen Gumowski, Chief Roy Bethge, and Deputy Village Clerk Heather Riley from the meeting at 7:39 PM.
The Village Board was in Executive Session from 7:39 PM to 8:14 PM.
RECONVENE TO OPEN SESSION:
A roll call was taken to reconvene into Open Session by President Schroeder:
Nancy Belt Present
Mike Neville Present
Jeff Fustin Present
Brandi Pearse Present
Sally Hollembeak Present
Carl Wedig Present
Motion carried 6-0.
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:16 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
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