Village of Cherry Valley Committee of the Whole met Oct. 4.
Here are the minutes provided by the committee:
Village President Pro Tem Jeff Fustin called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present Sally
Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Absent
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Chief Roy Bethge, Sergeant Jesse Pearse, Village Administrator Jim Claeyssen, Village Engineer Sheri Kosmos C.E.S. INC., Public Works Supervisor Steve Strasser, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Village President Pro Tem Fustin entertained a motion to adopt the agenda with the following changes:
• Trustee Wedig will be giving the Safety Report for Trustee Fustin.
• Remove item #8 under the Public Works Report (New Business) this evening.
• Planning & Development Report will be before the Ordinance Report this evening. Trustee Hollembeak moved to approve the amended agenda. Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:
Trustee Neville moved to approve the October 10, 2022 Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC COMMENT:
• David Lindquest – Against the project, foresees multiple issues with the potential PUD.
• Mike Castrovono – Concerns with the logistics of the project. Also believes this would set a precedent to allow multifamily units in a single-family zoned area.
• Elizabeth – Against the project. Believes that it will be dangerous for her children and others who play outside.
• Brian Winters – Lives next door to the proposed location and would not want a multifamily home next to where he currently lives. He thinks it will be noisy and will not be maintained properly.
• Matt Hedgecock – Concerned about safety issues with cars going in and out, and parking on the street.
• Jeff Anderson – Believes this would set a precedent to allow other projects similar to this to go in throughout other parts of the village and other communities.
• Mark Hendrickson – Not in favor. Has grandchildren that live with him and is concerned about renters being in and out of these properties, does not know what kind of people will try to move in.
PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Wedig moved to send to the Village Board a request for a Special Use Permit under Section 82-54 Special Uses of the Code of Ordinances for the Village of Cherry Valley, Illinois to approve a Planned Unit Development (PUD) under Section 82-83 for the property legally described as PIN: 16-01-151-001 (3349 South Mill Road). Trustee Belt seconded. Before the vote was stated by the planning & zoning commissioners, Trustee Hollembeak made the following point of clarification for the residents at the meeting.
This vote is not a formal final action, in order for this item to formally be voted down the commissioners have to pass it along to the Committee of the Whole, so just because you may hear the trustees tonight at this committee meeting vote “AYE” for this item it does not mean that it is passing, it just means it is moving on to the next step of this process. The final vote will occur at a Village Board Meeting.
Attorney Sosnowski added that this motion did not come with a favorable vote from the Planning and Zoning commissioners, it failed with a 3-2 vote, but in order for that vote to be favorable it would have needed to have (4) affirmative votes, since it was a request for a Special Use Permit, which it did not. The committee members voted, all “AYE” none opposed. Motion carried by voice vote.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
Trustee Belt stated that she would like to have the Trustees consider adding P.O.W/MIA flag to our flag poles.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some discussion, Trustee Belt moved to direct the Village Attorney to draft a possible change in the village’s Code of Ordinances as it pertains to Section 82-7 (f)(2) regarding rear yard fencing. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
2. After some discussion, Trustee Belt moved to send to the Village Board to waive the rules and consider this the second and final reading of AN ORDINANCE OF THE VILLAGE OF CHERRY VALLEY, ILLINOIS AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF CHERRY VALLEY. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC WORKS –CHAIRMAN TRUSTEE MIKE NEVILLE.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items: Regional Detention Improvements – Split into 2 projects. Re-bid Upper Pond 2023.
• C.E.S. has contacted several contractors regarding project in hopes of having more bidders
• C.E.S. working on Upper Pond plans and specifications.
Well 7 – Well House – Drilling estimated complete end Nov. Water sampling in Dec. Test results anticipated by mid/end of Feb, then building and treatment design can restart:
• Progress plans delivered to PW. C.E.S. to review layout with staff.
• Design team preparing specifications not affected by water quality (e.g. HVAC, doors, etc…)
• Plans/specifications for treatment on hold until testing results.
• Approximate Design Schedule
o Design Drawings Completed for submittal to IEPA/ Winn Co – TBD
o IEPA review is 90 days from submittal
o IEPA/ Winn Co provide review comments – TBD
o Revise per comments and resubmit – TBD
o Plans approved – TBD
o Advertise for Bidding – TBD
Well 7 – Drill Only – Received proposal 6/6 from Layne. IEPA permit issued 9/2.
• Daily site inspections to review progress. 24” to be set and grouted by 10/24.
East Village Water Loop – Completion date Nov 30, 2022
• Water main installation underway.
• Village paving 1 driveway in Spring with separate contractor, Village Administration. Village Parking Lot Projects (Baseball Tap, Post Office) – Completion date Nov 11, 2022
• Paving scheduled for 10/26 and pavement markings scheduled same, weather permitting
• C.E.S. updated notices for businesses and residents and will distribute by 10/25. State Street Alley (pedestrian improvements)
• Field work completed. Design starting
• Discussed with Village staff on bidding early 2023 since not enough time to complete in 2022.
Walnut Street Parking and Canoe Launch parking expansion
• Field work completed. Design starting.
The full Engineering Report will be placed on file with the permanent record.
UNFINISHED BUSINESS:
1. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that he passed out a memo with all of the assignments and different jobs Public Works has been working on recently. Steve Strasser stated that if anyone has any questions to feel free to reach out to him. A copy of the report will be placed on file with the permanent record.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board an Engineering Services Contract with C.E.S. INC. for the Cherry Valley Regional Detention Upper Pond – Design Services Project, at a cost of $2,750.00 from line item 5095 Capital Improvements. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to send to the Village Board an Engineering Services Contract with C.E.S. INC. for the Cherry Valley Swanson Park Streets – Design Services Project, at a cost of $13,000.00 from line item 5095 Capital Improvements. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
3. Trustee Neville moved to send to the Village Board an Engineering Services Contract with C.E.S. INC. for the Cherry Valley Downtown East Streets – Design Services Project, at a cost of $13,500.00 from line item 5095 Capital Improvements. (These streets are Walnut, Van Buren, Hogan and W. Clayton). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
4. Trustee Neville moved to send to the Village Board an Engineering Services Contract with C.E.S. INC. for the Cherry Valley Lawrence Street – Design Services Project, at a cost of $10,000.00 from line item 5095 Capital Improvements. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
5. Trustee Neville moved to send to the Village Board to allow Public Works Employee Andy Wesseln to attend IPSI (Illinois Public Service Institute) Leadership Training from April 23rd – April 28th, 2023 in Effingham, Illinois. Cost of this training would be $100.00 from line item 5195 Public Works and $900.00 from line item 5200 Public Works. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
6. Trustee Neville moved to send to the Village Board an Agreement regarding a Driveway Replacement at 8992 Seawitch Drive, Cherry Valley, Illinois using Bel Rock Asphalt Paving, Inc., Belvidere Illinois, as it relates to the village’s East Village Water Main Project. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
7. Trustee Neville that the Committee of the Whole approve the Annual Christmas Tree Recycling Program with Keep Northern Illinois Beautiful, Rockford, Illinois at a cost of $850.00 from line item 5170 Public Works. Trustee Hollembeak seconded. A roll call vote was taken:
Nancy Belt Aye
Sally Hollembeak Aye
Jeff Fustin Aye
Brandi Pearse Aye
Mike Neville Aye
Carl Wedig Aye
Motion carried 6-0
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT:
• Trustee Pearse stated that the Village’s Trunk or Treat Halloween Parade will be on October 29, 2022 starting at 4PM at the Old School Park and ending in Baumann Park.
PUBLIC SAFETY – TRUSTEE CARL WEDIG FOR CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Wedig moved to send to the Village Board a request to allow President David Schroeder to execute an agreement to accept the IDOT STEP GRANT for a total amount of $27,749.57. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
Trustee Pearse excused herself from the council table at 7:35 PM
2. Trustee Wedig moved to send to the Village Board to approve Sergeant Jesse Pearse to attend three FBI LEEDA (SLI, CLI and ELI) supervisory classes that run from November 14, 2022 through March 24, 2023 in Roscoe, Illinois at a cost of $2,285.00 from line item 5195 Police. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
Trustee Pearse rejoined the council table at this time.
CHIEF’S REPORT: Report by Chief Roy Bethge –
• The Chief reported that he and Sergeant Pearse had a very good experience at the International Association of Chiefs of Police Conference in Dallas, Texas last week and have many items to discuss in the near future, which they believe will benefit the department.
FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Pearse moved to send to the Village Board to approve the Illinois Municipal League Risk Management Association 2023 Min/Max Contribution for the village’s insurance at a cost of $171,429.00 from line item 5110 (all departments). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Pearse to send to the Village Board approval to hire Revise.com to redesign the village’s website at an initial cost of $9,700.00 from line item 5170 Administration. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: No Report.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Hollembeak moved to send to the Village Board a request to approve a Conditional Offer of Employment to Mr. Brian Harrison to serve as a Part-Time Patrol Officer for the Village of Cherry Valley. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
EXECUTIVE SESSION:
RECONVENE TO OPEN SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:39 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2010-24-2022.pdf
Alerts Sign-up