Village of Cherry Valley Committee of the Whole met Sept. 26.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Chief Roy Bethge, Administrative Services Manager Carrie Parent, Officer Stormy, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos C.E.S INC., Public Works Supervisor Steve Strasser Village Clerk Kathy Trimble, and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Village President Schroeder asked that the agenda be amended removing New Business under the Finance Report. Trustee Hollembeak moved to adopt the amended agenda. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Neville moved to approve the September 12, 2022 Meeting Minutes. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC COMMENT:
Special Presentation regarding a Website Redesign Proposal for the Village of Cherry Valley presented by Mr. Thomas J. Jean from revize.com. Mr. Jean presented a proposal to create a new website for the Village of Cherry Valley. The village’s current website was first created in 2013 and there are many new offerings available now on websites to help provide information and services to residents and businesses.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. After some discussion, Trustee Belt moved to send to the Village Board a motion for AN ORDINANCE AMENDING CHAPTER 42, OFFENSES AND MISCELLANEOUS PROVISIONS, OF THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS BY CREATING SECTION 42-98, FALSE ALARMS. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
2. After some discussion, Trustee Belt moved to send to the Village Board to waive the rules and consider this the second and final reading of AN ORDINANCE AMENDING CHAPTER 70 TRAFFIC AND VEHICLES, ESTABLISHING A NEW ARTICLE VII – PEDESTRIANS, IN THE CODE OF ORDINANCES FOR THE VILLAGE OF CHERRY VALLEY, ILLINOIS. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC WORKS –CHAIRMAN TRUSTEE MIKE NEVILLE.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items:
• Genoa Sidewalk Improvements – Completed. One driveway requiring work. Holding retainage.
• Regional Detention Improvements – Rebid in 2023. – C.E.S directed to split into two projects. Re-bid Upper Pond 2023. Lower Pond delayed (TBD) until IDOT provides designed improvements to coordinate.
• Well 7 – Well House – Design on pause until well is drilled and tested (per IEPA direction)
• Well 7 – Drill Only – Equipment set up started 9/19. Delivery of pipe 9/23. Material submittals being reviewed. Drilling anticipated early October.
• East Village Water Loop – Completion date Nov. 30 2022. Staking done 9/21. Alignment adjustments in field with Public Works. Fire Hydrants Delivered. N-Trak delaying start until end of Oct, per email on 9/22.
• Village Parking Lot Projects (North Walnut Street Lot, Lot behind Post Office). Contracts received from IDOT. Stenstrom looking to start project week of 9/26. Complete schedule to be provided.
The full Engineering Report will be placed on file with the permanent record.
UNFINISHED BUSINESS:
1. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that he passed out a memo with all of the assignments and different jobs Public Works has been working on recently. Steve Strasser stated that if anyone has any questions to feel free to reach out to him. A copy of the report will be placed on file with the permanent record.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board to approve an Engineering Services Contract with C.E.S. INC., Belvidere, Illinois for the CV 200 East State Street Alley – Design Services at a cost of $8,500.00 from line item 5095 Capital Improvements. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to send to the Village Board to approve an Engineering Services Contract with C.E.S. INC., Belvidere, Illinois for the CV Walnut Street and Canoe Launch Parking Expansion – Design Services at a cost of $13,500.00 from line item 5095 Capital Improvements. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
3. Trustee Neville moved to send to the Village Board to approve an Engineering Services Contract with C.E.S. INC., Belvidere, Illinois for the 2022 CV Well 7 Drilling – Construction Management at a cost of $56,350.00 from line item 5095 Water. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: The next Recreation Board Meeting will be on Wednesday October 5, 2022 at 7:00 PM. Everyone is welcome to join.
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHIEF’S REPORT:
• The offender from the Days Inn shooting on 9/20/2022 has been charged.
• During the month of October officers have been authorized to wear uniforms with pink CVPD patches in honor of Breast Cancer Awareness Month.
• Squad Car Updates:
o One of the two cars we ordered in January started the production process today.
o The second car is scheduled for production next week.
▪ We expect delivery in about 4 weeks if there are no delays.
o Squad 4 – 2019 Ford Interceptor SUV is having major drive train problems. It was towed to Anderson Ford today and will be out of service for a few weeks. Most issues will be covered under warranty.
FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: No Report.
PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Wedig moved to send to the Village Board to waive the rules and consider this the second and final reading of an ordinance regarding a request for a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-7(f)(2) to allow a fence to be constructed to the rear of the garage for the property commonly known as 1084 Griggs Road, Rockford, IL (PIN: 12-25-303-012).
Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Wedig moved to send to the Village Board to waive the rules and consider this the second and final reading of an ordinance regarding a request for a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-7(f)(2) to allow a fence to be constructed to the rear of the garage for the property commonly known as 7601 Haymaker Lane, Cherry Valley, IL (PIN: 16-02-405-003). Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.
3. Trustee Wedig moved to send to the Village Board to waive the rules and consider this the second and final reading of an ordinance regarding a request for a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-235(c)(1) CG –Commercial General District to allow for the installation of an electrical charging (EV) station in the front yard setback for the property commonly known as 2206 Barnes Blvd, Rockford, IL at the location indicated on the map filed at the Village Hall (PIN: 12-35-303-001). Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
4. Trustee Wedig moved to send to the Village Board to waive the rules and consider this the second and final reading of an ordinance regarding a request for a Special Use Permit under Section 82-54 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-234 CC-Commercial Community District to allow for the use of a self storage facility with conditions, including but not limited to the installation of a sight tight cedar privacy fence 8’ in height, for a portion of the property indicated on a map on file at the Village Hall, for the property commonly known as part of PIN: 12-35-176- 003 (CherryVale North Blvd). Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
5. Trustee Wedig moved to send to the Village Board to waive the rules and consider this the second and final reading of an ordinance regarding a request for a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 70-33 to waive the requirement of a paved surface for the storage parking area and to allow stone aggregate as indicated on a map at the Village Hall, for the property commonly known as part of PIN: 12-35-176-003 (CherryVale North Blvd). Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
6. Trustee Wedig moved to send to the Village Board to waive the rules and consider this the second and final reading of an ordinance regarding a request to modify a Special Use Permit to remove the requirement for a sight tight cedar privacy fence 8’ high to be installed on the East side of the property commonly known as PIN: 12-35-176-023 (Pack, Stack & Store, Inc.) Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
7. Trustee Wedig moved to send to the Village Board to waive the rules and consider this the second and final reading of a request to grant a Variance under Section 82-55 of the Code of Ordinances for the Village of Cherry Valley, Illinois to Section 82-234(c)(4) CC – Commercial Community District to allow for a rear yard setback of 24’ from 25’ for the property commonly known as PIN: 12-35-176-003 (CherryVale North Blvd). Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:45 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
http://www.cherryvalley.org/images/committee-of-the-whole/2022/COW%20MINUTES%2009-26-2022.pdf
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