Village of Cherry Valley Committee of the Whole met Aug. 22.
Here are the minutes provided by the committee:
Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM. Roll call was taken by Deputy Village Clerk Heather Riley:
Nancy Belt Present
Sally Hollembeak Present
Jeff Fustin Present
Brandi Pearse Present
Mike Neville Present
David Schroeder Present
Carl Wedig Present
Also present: Attorney Roxanne Sosnowski, Chief Roy Bethge, Village Treasurer Maureen Gumowski, Village Administrator Jim E. Claeyssen, Village Engineer Sheri Kosmos C.E.S INC., Public Works Supervisor Steve Strasser and Deputy Village Clerk Heather Riley.
ADOPT THE AGENDA:
Trustee Hollembeak moved to adopt the agenda. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
APPROVE THE COMMITTEE OF THE WHOLE MINUTES:
Trustee Belt moved to approve the August 8, 2022 Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
PUBLIC COMMENT:
Presentation by Mr. David Sidney, CEO and founder of Place Foundry LLC – Mr. Sidney presented a proposal for placemaking consulting services for the Village of Cherry Valley.
ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
PUBLIC WORKS –CHAIRMAN TRUSTEE MIKE NEVILLE.
ENGINEER’S REPORT:
1. Village Engineer Sheri Kosmos gave an update on the following items:
• Genoa Sidewalk Improvements – Completed. Generating punch list.
• Regional Detention Improvements – Rebid in 2023. – Need to modify plan to accommodate IDOT improvements on I-39 prior to rebid.
• Well 7 – Well House – Design on pause until well is drilled and tested (per IEPA direction)
• Well 7 – Drill Only – IEPA drill permit submitted. (90-day review) – awaiting IEPA
• East Village Water Loop – Completion date Nov. 30 2022. Contract and Bond forms sent to the N-Trak Group.
• Village Parking Lot Projects (North Walnut Street Lot, Lot behind Post Office). Contract and Bond forms sent to Stenstrom.
The full Engineering Report will be placed on file with the permanent record.
UNFINISHED BUSINESS:
1. General Public Works Updates from Public Works Supervisor Steve Strasser – Public Works Supervisor Strasser stated that he passed out a memo with all of the assignments and different jobs Public Works has been working on recently. Steve Strasser stated that if anyone has any questions to feel free to reach out to him. A copy of the report will be placed on file with the permanent record.
NEW BUSINESS:
1. Trustee Neville moved to send to the Village Board approval of the purchase and installation of (254) new water meters from Core & Main, Belvidere, Illinois for the village’s water customers in the Valley View South Subdivision at a cost of $124,714.00 from line item 5382 Water. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Neville moved to authorize C.E.S. INC. to prepare a Design Engineering Services Contract for the village’s alleyway/walkway improvements related to the Downtown Infrastructure Improvement Project. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
3. Trustee Neville moved to send to the Village Board approval to hire Wildlife Services, Inc. McHenry, Illinois to perform Bat Remediation at 806 East State Street (Village Hall) Cherry Valley, Illinois at a cost of $7,800.00 from line item 5285 Capital Improvements. Village Administrator Claeyssen stated that this is not a budgeted item so this will be coming out of contingency. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
DIRECTOR’S REPORT – No Report.
CHAIRMAN’S REPORT: No Report.
EX-OFFICIO’S RECREATION BOARD REPORT: No Report.
PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.
UNFINISHED BUSINESS:
1. Trustee Fustin moved to send to the Village Board approval of a Resolution of the Village of Cherry Valley, Illinois authorizing Officer Morgan Macias and Officer Ryan Fulton to Attend the Law Enforcement & Multidiscipline Crimes Against Children Training Provided by the County of Brevard, Florida Sheriff’s Department and to Accept the Donation of a Registered Comfort Dog for the Cherry Valley Police Department. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
NEW BUSINESS:
1. Trustee Fustin moved to send to the Village Board a request for approval for Officer Mike Rach to attend Total Station Training at the Winnebago County Sheriff’s Department in October 2022 (exact dates to be determined) at a cost of $1,500.00 from line item 5195 Police. (Training to be provided by Collision Forensics Solutions LLC). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Fustin moved to send to the Village Board approval of a Resolution of the Village of Cherry Valley, Illinois Approving Axon Enterprise, INC. Taser 7 Agreement and Quote for Two Tasers. This lease for two additional Taser Conducted Energy Weapons is at a cost of $1,008.00 per year for five years from line item 5170 Police. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
3. Trustee Fustin moved to send to the Village Board requesting approval for Chief Bethge to attend the 2022 Virtual Threat Assessment Conference on November 15 & 16, 2022 at a cost of $100.00 from line item 5195 Police. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
CHIEF’S REPORT: No report.
FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.
UNFINISHED BUSINESS:
1. Trustee Pearse moved to send to the Village Board to accept and place on file the Annual Financial Report for the Village of Cherry Valley, Illinois for the fiscal year that ended on April 30, 2022 by Lauterbach & Amen, LLP. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
NEW BUSINESS:
1. Trustee Pearse moved to send to the Village Board the purchase of a Dell Latitude 3520 Laptop Computer, a Dell Thunderbolt 4 Docking Station and a 27” Dell Monitor from Dell Technologies, Midwest Division at a cost of $1,375.02 from line item 5375 Capital Improvements. (This is a replacement PC for Village Administrator Claeyssen). Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.
2. After some discussion, Trustee Pearse moved to send to the Village Board an invoice from the Illinois Municipal League Risk Management Association; the 2022 Minimum/Maximum Additional Billing at a cost of $34,206.11 from line item 5110 Streets. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
CHAIRMAN’S REPORT: No Report.
ADMINISTRATION REPORT: No Report.
PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG
UNFINISHED BUSINESS: None.
NEW BUSINESS:
1. Trustee Wedig moved to send to the Village Board a request for a Variation under Section 82-55 for one year to commence the variance to Section 6-101 of the Code of Ordinances for the Village of Cherry Valley, Illinois to allow a two-faced electronic message board at the location indicated on the map filed at the Village Hall for the following property, 7163 Charles Street, Rockford, Illinois PIN: 12-35-352-006. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.
2. Trustee Wedig moved to send to the Village Board a request for a Map Amendment under Section 82-56 of the Code of Ordinances for the Village of Cherry Valley, Illinois from R 2 – Two Family Residential under Section 82-206 to OF – Office District under Section 82- 261 for the property legally described as PIN: 16-01-254-017. Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
3. Trustee Wedig moved to send to the Village Board a request for a Map Amendment under Section 82-56 of the Code of Ordinances for the Village of Cherry Valley, Illinois from CN – Commercial Neighborhood under Section 82-233 to OF – Office District under Section 82-261 for the property commonly known as 706 East State Street, Cherry Valley, Illinois and legally described as PIN: 16-01-254-015. Trustee Fustin seconded. All “AYE” None opposed. Motion carried by voice vote.
Attorney Stevens will proceed with drafting ordinances for these (3) requests which will be placed on the Special Village Board of Trustees Meeting Agenda on August 31, 2022 for any further discussion and possible final approval.
PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.
UNFINISHED BUSINESS: None.
NEW BUSINESS: None.
EXECUTIVE SESSION:
ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 7:27 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.
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