Chicago City Wire

Village of Cherry Valley Committee of the Whole met Sept. 23

Here is the agenda provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG PRESENT

Also present: Attorney Roxanne Sosnowski Village Administrator Jim Claeyssen, Sergeant Jesse Pearse, Chief Todd Stockburger, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to adopt the September 23, 2024 agenda. Trustee Hollembeak moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from September 9, 2024. Trustee Belt moved to approve the September 9, 2024 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT: None.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. We have requested a copy of the permit as we don’t believe the Village has received their copy yet. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued.

• Construction Update Report:

○ Submittals continue to be reviewed and Pay Estimate #3 is under review.

○ Sharp Architects met with DPI on 9/13 to review foundation changes to the garage, garage doors, garage interior posts, downspouts, and relocating the garage door to be closer to the generator. 

○ DPI has been coordinating with Layne for the installation and connection to the well head; the anticipated delivery of the pitless adaptor is currently scheduled for early October.

○ DPI is coordinating with Public Works for the keying of the access and interior doors.

○ DPI will submit an asphalt mix and concrete mix submittal for C.E.S. review.

CV 2024 Streets Improvements Project –Rock Roads is tentatively scheduled to continue their downtown improvements in September to avoid the Watermain replacement along Elgin St. Adam has submitted an exhibit and request for pricing for a Change Order for Committee review based on meetings with Public Works staff and residents of Swanson Park.

Project is currently on hold, waiting for the watermain project to be completed.

CV Elgin Street Watermain Replacement – DPI continues to install the watermain east of Elgin Street.

CV Elgin Street Parking Lot – Adam met with Jim and Andy to review the Parking Lot plan set prior to bidding. The project was let on 9/20, we had 5 Contractors submit bids. We recommend DPI for the award of this contract as they were the lowest responsive bidder.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates:

• Interim Public Works Director Andy Wesseln is absent tonight but if you have any questions please reach out to Andy Wesseln.

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board for approval the additional cost of $1,267.50 for a Damage Repair Inspection Report for the Upper and Lower Dam Inspections from Infratek Engineering Investigations, LLC, Janesville, Wisconsin from line item 5095 Public Works. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board approval of the purchase of a new colorimeter from USA Blue Book, Gurnee, Illinois at a cost of $1,992.40 from line item 5375 Capital Improvement. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Neville moved to send to the Village Board for approval of sending Public Works Employees Jesse Reno and Jeff Hartzell to Class C&D Water Training Class in Libertyville, Illinois on October 3 and October 4, 2024. The total cost for training course and required text books is $764.00 from line item 5195 Water. Lunch is included and a Public Works vehicle will be provided for transportation. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Neville moved to send to the Village Board for approval to purchase a Well Meter (that counts how much water is pumped) from Core and Main, Belvidere, Illinois at a cost of $5,815.00 from line item 5130 Water. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

5. The committee members discussed adding lighting to the village’s 209 Genoa Street Parking Lot. After continued discussion, Village Administrator Jim Claeyssen will get more information regarding the light study and will bring his findings back to the committee for further discussion.

6. Trustee Neville moved to send to the Village Board approval of the lowest responsive bid from DPI Construction, Pecatonica, IL for the Elgin Street Parking Lot Project at a cost of $114,902.50 from line item 5390 Capital Improvements. 

(Bid opening was held Friday, September 20th at 10AM). Trustee Hollembeak seconded. 5 “AYES” 1 Abstain (Trustee Fustin). Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

• Trustee Pearse stated that the Fall Festival held on September 21st had a good turnout, even though it was a very warm day.

• Next Recreation Board Meeting is October 2nd at 6:00 PM, all are welcome to attend.

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Fustin moved to send to the Village Board for approval of the purchase of (9) PRx rubber hex performance dumbbells, sold in pairs ranging from 10-50 pounds, from PRx Performance, LLC for a cost of $1,185.83 from line item 5375 Police. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Fustin moved to send to the Village Board for approval of the purchase (1) Rogue Echo stationary bicycle from Rogue Fitness for a cost of $845.00 from line item 5375 Police. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Fustin moved to send to the Village Board for approval of the purchase (1) XMARK adjustable weight bench from Amazon for a cost of $227.00 from line item 5375 Police. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Fustin moved to send to the Village Board approval of the CherryVale Mall License Agreement between CBL Properties and the Village of Cherry Valley to lease Unit G-27B, an 811 square-foot storefront to begin October 1, 2024 through September 30, 2025 for recruiting purposes. Total annual lease is $6,000.00 from line item 5175 Police. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote. (Attorney Sosnowski stated that she has some minor changes to the agreement that she has sent over to CBL and is waiting to hear back from their legal department).

5. Trustee Fustin moved to send to the Village Board for approval of an agreement from Woven Film Co. to create a recruiting video for the police department. Recruitment film package includes: (1) 30-second promotional film – horizontal and vertical, (1) 1-2-minute narrative film, (3) 15-45 second social medial reels to include up to 2 days of production and delivered within 4-6 weeks at a cost of $3,965.00 from line item 5170 Police. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote. The above expenditures will be purchased with funds from the FY24 Officer Recruitment and Retention Grant.

CHIEF’S REPORT:

• Sunday October 6th is the active shooter drill at the Cherryvale Mall. Please reach out to the Chief if you would like to view from the Unified Command Center, on site, or if you would like to participate.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Village Administrator Claeyssen updated the committee regarding the Dog Park Project.

• Around (110) people have registered their dogs for the dog park.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

EXECUTIVE SESSION: Village President Schroeder moved to go into Execution Session for the following:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

(5 ILCS 120/2) (C)(2) (Collective negotiating) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Trustee Hollembeak so moved. Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

DAVID SCHROEDER AYE

Motion carried 7-0.

Village President Schroeder excused Deputy Clerk Heather Riley, Trustee Brandi Pearse, and Village Engineer Adam Bunge from the remainder of the meeting at 7:26 PM. Village Administrator Claeyssen will take the Executive Session minutes for this meeting.

The Committee of the Whole was in Executive Session from 7:27 PM to 8:24 PM. 

RECONVENE TO OPEN SESSION:

A roll call was taken by Village Administrator Claeyssen:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE ABSENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

DAVID SCHROEDER PRESENT

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 8:27 PM. Trustee Belt seconded.

All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2009-23-2024.pdf