Chicago City Wire

Village of Cherry Valley Committee of the Whole met Oct. 7

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

JEFF FUSTIN BRANDI PEARSE

SALLY HOLLEMBEAK CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG ABSENT

Also present: Attorney David Kurlinkus, Village Treasurer Maureen Gumowski, Village Administrator Jim Claeyssen, Interim Public Works Director Andy Wesseln, Sergeant Jesse Pearse, Chief Todd Stockburger, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to approve the October 7, 2024 agenda.

Trustee Hollembeak moved to approve the agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to correct and approve the Committee of the Whole Meeting Minutes from September 23, 2024 with the following change:

Trustee Pearse was absent from the Executive Session Roll Call after reconvening.

Trustee Neville moved to approve the corrected September 23, 2024 Committee of the Whole Meeting Minutes. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT:

1. Presentation of “Certificate of Recognition” through the Illinois Association of Chiefs of Police to Mr. Justin Shea, General Manager of the CherryVale Mall, for his unwavering commitment to Public Safety in collaboration with the Cherry Valley Police Department and his significant contributions to the cause of law enforcement in the State of Illinois.

2. Presentation from Michele Kimes, Vice President & Director of Employee Benefits at Coyle Kiley Insurance Agency to discuss the Insurance Renewals for 2024/2025. After Michele Kimes presentation and explanations regarding the research her firm provided for the village, the consensus from the committee members is to move forward with Blue Cross Blue Shield of Illinois for renewal per Michele Kimes recommendation.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Committee members discussed a possible Ordinance to allow UTV’s to travel certain streets throughout the Village. The committee was presented a current ordinance from the Village of Winnebago, IL to review. After some discussion, the committee would like more time to research this ordinance further and would like to bring this item back to the next Committee of the Whole Meeting on October 28th.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. We have requested a copy of the permit as we don’t believe the Village has received their copy yet. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below.

○ We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued. Adam continues to request the permit from the EPA.

• Construction Update Report:

○ Submittals continue to be reviewed and Pay Estimate #3 has been recommended for payment.

○ Sharp Architects, C.E.S., and the Village met with DPI on 9/26 to review the change orders submitted. DPI provided additional information for the Change Orders. After review, Sharp Architects recommended the majority of the C.O.s for approval.

○ DPI has been coordinating with Layne for the installation and connection to the well head.

○ DPI is coordinating with Public Works for the keying of the access and interior doors.

○ Sharp is coordinating with FRSA to review the basins proposed for the floor drains in the garage.

CV 2024 Streets Improvements Project –Rock Roads is tentatively scheduled to continue their downtown improvements in September to avoid the Watermain replacement along Elgin St. Adam has submitted an exhibit and request for pricing for a Change Order for Committee review based on meetings with Public Works staff and residents of Swanson Park. Rock Roads will soon begin their concrete removals and replacements in anticipation for the roadway surface replacements in the downtown section of this project. Roadway replacement is still currently on hold for the watermain replacement on Elgin Street.

CV Elgin Street Watermain Replacement – DPI is working to finalize the eastern half of the watermain to get this portion tested and approved for service replacement. They also are working on installing the watermain west of the Elgin St intersection.

CV Elgin Street Parking Lot – The project has been awarded to DPI Construction. Adam has shared the formal contract documents. A precon meeting will be scheduled soon so DPI can get started early to wrap this one up before the end of the season.

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln

Public Works

• Continue training new hires – should be ready to be in water operations soon.

Water

• Prepped for hydrant flushing October 7 – 11th

Parks

• Installed two memorial benches.

If you have any questions please reach out to Andy Wesseln. 

NEW BUSINESS:

1. Trustee Neville moved to send to the Village Board for approval of a Fire Alarm System Proposal from Per Mar Security Services, Loves Park, Illinois for the installation of a new AES Radio/Fire Communication Device for Fire Monitoring, Radio Communication and Annual Fire Inspections at the Public Works Facility at a cost of $200.00 for a one-time installation fee and $92.23 monthly for 36 months from line item 5170 Public Works. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Neville moved to send to the Village Board for approval of an Engineering Services Agreement with C.E.S. Inc. Belvidere, Illinois for the CV 2024 Elgin Street Parking Lot - Construction Management at a cost of $10,350.00 from line item 5095 Capital Improvements. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Neville moved to send to the Village Board approval of an Engineering Services Agreement with C.E.S. Inc. Belvidere, IL for a project known as CV 2024 Madigan Creek GIGO Grant Application at a cost not to exceed $13,600.00 from line item 5170 Capital Improvements. Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

4. Trustee Neville moved to send to the Village Board for approval to purchase a skid steer plow/pusher from NITE Equipment, Pecatonica, Illinois at a cost of $10,550.00 from line item 5375 Capital Improvements. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

5. Trustee Neville moved to send to the Village Board for approval of the purchase and installation of (2) cameras for Baumann Park from Monarch, San Francisco, CA at a cost of $5,697.43 from line item 5410 Park Improvements. (This is a single source due to the cameras at Village Hall and these additional cameras will be on the same platform allowing all cameras to be monitored at one location.) Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

6. Trustee Neville moved to send to the Village Board to allow Public Works Employees Garrett Anderson and Andy Wesseln to attend IPSI (Illinois Public Service Institute) Leadership Training from Sunday April 27th to Friday May 2nd 2025 in Effingham, Illinois.

• Registration: $795.00 per person for a total of $1,590.00 from line item 5195 Public Works.

• Meal Allowance: $50.00 per day per person for a total of $600.00 from line item 5200 Public Works.

• Lodging: $151.20 per night, per room. Two rooms for 5 nights for a total of $1,512.00 from line item 5200 Public Works.

• Transportation will be via a Public Works Vehicle. Total cost: $3,702.00.

Trustee Hollembeak seconded. All “AYE” None opposed. Motion carried by voice vote.

(The APWA will be awarding a scholarship of $599 to each employee for a total reimbursement to the Village of Cherry Valley of $1,198.00).

CHAIRMAN’S REPORT: No Report. 

EX-OFFICIO’S RECREATION BOARD REPORT:

• Trustee Pearse stated that the Halloween Decoration Nominations are being taken now, if you’ve seen any houses that you want to nominate please call Heather.

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHIEF’S REPORT:

• The Active Shooter Drill at CherryVale Mall on October 6, 2024 went very well.

Many agencies participated in this drill; it was very educational for all.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Village Administrator Claeyssen updated the committee regarding the Dog Park Project.

• Around (130) people have registered their dogs for the dog park.

• Trees were delivered and planted on Friday and are on a watering regiment for the remainder of the Fall.

2. September 2024 Administrative Report –Report placed on file with the permanent record.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski. 

EXECUTIVE SESSION: Village President Schroeder moved to go into Execution Session for the following:

(5 ILCS 120/2) (C)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Trustee Hollembeak so moved. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG ABSENT

DAVID SCHROEDER AYE

Motion carried 6-0 with (1) absent.

Village President Schroeder excused Deputy Clerk Heather Riley, Trustee Brandi Pearse, Sergeant Jesse Pearse, Interim Director Andy Wesseln, and Village Engineer Adam Bunge from the remainder of the meeting at 7:49 PM. Village Administrator Claeyssen will take the Executive Session minutes for this meeting.

The Committee of the Whole was in Executive Session from 7:50 PM to 8:23 PM.

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 8:24 PM. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2010-07-2024.pdf