Chicago City Wire

Village of Cherry Valley Committee of the Whole met Nov. 25

Here are the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: DAVID SCHROEDER

VILLAGE TRUSTEES: NANCY BELT MIKE NEVILLE

SALLY HOLLEMBEAK BRANDI PEARSE

SCOTT KRAMER CARL WEDIG

Village President David Schroeder called the Committee of the Whole Meeting to order at 7:00 PM.

Deputy Clerk Heather Riley took roll call:

NANCY BELT PRESENT SALLY HOLLEMBEAK ABSENT

SCOTT KRAMER PRESENT BRANDI PEARSE PRESENT

MIKE NEVILLE PRESENT DAVID SCHROEDER PRESENT

CARL WEDIG PRESENT

Also present: Attorney Aaron Szeto, Village Administrator Jim Claeyssen, Interim Public Works

Director Andy Wesseln, Sergeant Jesse Pearse, Chief Todd Stockburger, Adam Bunge C.E.S, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Village President Schroeder entertained a motion to approve the November 25, 2024 agenda with the following change:

• Remove Executive Session from the agenda

• Village President Schroeder will cover Personnel in Trustee Hollembeak absence.

Trustee Neville moved to approve the amended agenda. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES:

Village President Schroeder entertained a motion to approve the Committee of the Whole Meeting Minutes from November 11, 2024. Trustee Belt moved to approve the November 11, 2024 Committee of the Whole Meeting Minutes. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PRESIDENT’S REPORT: None.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS:

1. After continued discussion regarding a possible Ordinance to allow Utility Terrain Vehicles (UTVs) to travel certain streets in the Village of Cherry Valley, the consensus is to have our Attorney draft an ordinance and bring it back to a future Committee meeting for review.

NEW BUSINESS:

1. Trustee Belt moved to send to the Village Board to waive the rules and consider this the second and final reading of Ordinance 2024-32; “AN ORDINANCE ABATING THE AD VALOREM TAX PREVIOUSLY LEVIED FOR THE YEAR 2024 TO PAY DEBT SERVICE ON THE $4,925,000 GENERAL OBLIGATION ALTERNATE BONDS (WATERWORKS SYSTEM ALTERNATE REVENUE SOURCE), SERIES 2022, OF THE VILLAGE OF CHERRY VALLEY, WINNEBAGO AND BOONE COUNTIES, ILLINOIS”. Trustee Neville seconded. All “AYE”

None opposed. Motion carried by voice vote.

PUBLIC WORKS – CHAIRMAN TRUSTEE MIKE NEVILLE.

ENGINEER’S REPORT: Adam Bunge CES INC

Well 7 – Well House – Adam has received a verbal confirmation from the IEPA that the Well House construction permit should have been issued. We have requested a copy of the permit as we don’t believe the Village has received their copy yet. As a reminder, we will be required to retest for radium and gross alpha during a final well water quality test when applying for the operating permits.

Next steps include:

• Approximate Schedule – Estimated project dates provided below. o We are waiting for IEPA’s official approval letter. – Submitted to IEPA on October 26, 2023.

○ IEPA’s latest review had 1 minor addition not present in the first review.

○ IEPA reported verbally to Adam on 09/04/24 that the permit should have been issued. Adam continues to request the permit from the EPA.

• Construction Update Report:

○ Adam has provided the Contractor with a new grading plan for the northwest corner of the Well House Barn to address the changes requested by the Village. Improvements include shifting the generator pad north, relocating sidewalk, and expanding the pavement further north to the relocated generator pad.

○ Submittals are under review by Lisa and Adam.

○ at the latest biweekly meeting between Village staff and DPI, DPI shared a new schedule and discussed pouring the garage floor soon, finishing the new roof, and paving the binder for the Well House entrance.

○ DPI will provide ComEd with an updated schedule for installation of the Transformer pad and conduit so ComEd can Schedule their pole installation.

CV 2024 Streets Improvements Project –Rock Roads is winding down their project. They just need to pave a few more patches and then we will be accessing their work across the Village for a final punch list and preparing for project closeout.

CV Elgin Street Watermain Replacement – DPI has reconnected the services to the new main. They are finalizing their work on the eastern connection to existing 12” main. Adam has shared his recommendation for Pay Request2.

CV Elgin Street Parking Lot – DPI has installed the trees and painted the parking lot. We will be reviewing the site soon for a punch list and project closeout.

CV 2025 Streets Improvements Projects – C.E.S. will prepare a report for the projected 2025 Street Improvements project which included: Mill Road (North of Newburg to Tebala Blvd), South Lyford Road (North of Tebala to 800' S. of E. State St), Cherryvale N. Boulevard (Perryville Rd to Bell School), and Temple Court, Bell Valley Road 

This Engineering Report will be placed on file with the permanent record.

UNFINISHED BUSINESS:

1. General Public Works Updates from Interim Public Works Director Andy Wesseln

• Loaded playgrounds with new mulch

• Preparing equipment for snow season

• Winterized summer equipment

If you have any questions please reach out to Andy Wesseln.

NEW BUSINESS:

1. After continued discussion regarding a Rainbow Bridge in Baumann Park the committee has decided against continuing the conversation for a memorial Rainbow Bridge at Baumann Park.

2. Trustee Neville moved to send to the Village Board Proposed Change Order #9 from DPI Construction, Pecatonica, IL for the External Water Proofing of the North Wall of the Barn Portion of the Well House #7 Project at a cost of $16,513.67 from line item 5400 from the 2022 Water Project Fund. Trustee Pearse seconded. All “AYE” None opposed.

Motion carried by voice vote. 

3. Trustee Neville moved to send to the Village Board Proposed Change Order #10 for the Well House #7 Project from DPI Construction, Pecatonica, IL for providing an Exterior Underdrain 4” (a 4” Drain Tile with Sock with Gravel Backfill) at a cost of $7,508.64 from line item 5400 from the 2022 Water Project Fund. Trustee Pearse seconded. All “AYE”

None opposed. Motion carried by voice vote.

4. Trustee Neville moved to send to the Village Board Proposed Change Order #11 for the Well House #7 Project – HMA (Hot Mix Asphalt) & Sidewalk Changes from DPI Construction, Pecatonica, IL at a cost of $447.28 from line item 5400 from the 2022 Water Project Fund. Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

5. Trustee Neville moved to send to the Village Board approval of the repairs needed to Public Works Truck #501 (a 5 Yard International Dump Truck) from Lakeside International, Rockford, IL at a cost of $1,816.05 from line item 5125 Streets. Trustee Pearse seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

• Trustee Pearse stated that this Sunday Santa is coming to the Bricks at 4:00 PM

• Call Heather for any Holiday Light nominees

• Next Recreation Board meeting is December 11, 2024 – All are welcome, pizza will be at the next meeting.

PUBLIC SAFETY – CHAIRMAN TRUSTEE SCOTT KRAMER.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Kramer moved to send to the Village Board approval for Patrol Sergeant Adam Jones to attend a two-week course entitled “Supervision of Police Personnel” beginning January 27, 2025 through February 7, 2025 held at the Naperville Police Department.

• Course cost is $1,100.00 from 5195 Police.

• Transportation via a police vehicle.

• Meal Allowance is $50 per day for a total of $500.00 for 5200 Police.

• Total cost is $1,600.00. Trustee Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Trustee Kramer moved to send to the Village Board approval for Patrol Sergeant Adam Jones to attend a ten-week course entitled “School of Police Staff and Command” beginning February 10, 2025 through June 16, 2025 held at the DeKalb County Community Outreach Complex in DeKalb, IL.

• Course cost is $4,600.00 from line item 5195 Police.

• Transportation via a police vehicle.

• Meal Allowance is $50 per day for a total of $2,500.00 for 5200 Police.

• Total cost is $7,100.00. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

3. Trustee Kramer moved to send to the Village Board approval to purchase a 5.56 caliber AR15 Rifle from Primary Arms / Government Division, Houston, TX with the following accessories:

• Vortex Holographic Sight: $509.00.

• Magpul Sling: $56.48.

• Streamlight weapon light: $118.99.

• Shipping: $12.99.

• Total cost is $1,677.85 from line item 5375 – Police. Trustee Belt seconded. All “AYE” None opposed. Motion carried by voice vote.

CHIEF’S REPORT:

Chief Stockburger stated:

• The Department is preparing for the Holiday season.

• Work is being done to the recruitment center – anticipated opening is the second week of December.

• Two Cherry Valley Officers will be assisting with the Vet’s Roll Event on December 7, 2024.

FINANCE – CHAIRMAN TRUSTEE BRANDI PEARSE.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Pearse moved to send to the Village Board approval of Lauterbach & Amen LLP, Naperville IL as the lowest responsive proposal for Audit Services for the years ended 2025 - 2027 (3 years):

• 2025 – Administration $9,807.00, Water $4,203.00, GASB 74/75 $3,225.00.

• 2026 – Administration $10,157.00, Water $4.353.00, GASB 74/75 $1,225.00.

• 2027 – Administration $10,507.00, Water $4,503.00, GASB 74/75 $3,475.00. Trustee

Neville seconded. All “AYE” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: No Report.

ADMINISTRATION REPORT:

1. Trustee Pearse moved to send to the Village Board approval of (1) Long Work Table, (4) tables and (5) chairs for work spaces in the Administration Department from modernspace studio, Loves Park, IL at a cost of $5,813.35 from line item 5375 Capital Improvements. (These items match tables recently purchased for the Unified Command Center and will be used as work tables for Administration, Public Works and Water Operations). Trustee Wedig seconded. All “AYE” None opposed. Motion carried by voice vote.

2. Village Administrator Claeyssen stated that IDOT has decided against realigning Mill Rd and will be leaving it as is.

PLANNING AND DEVELOPMENT – CHAIRMAN TRUSTEE CARL WEDIG.

UNFINISHED BUSINESS: None.

NEW BUSINESS: None. 

PERSONNEL COMPENSATION & BENEFITS – VILLAGE PRESIDENT SCHROEDER FOR CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Health Insurance – Please see monthly report. Any questions please see Treasurer Maureen Gumowski.

ADJOURNMENT:

Trustee Belt moved that the meeting be adjourned at 8:06 PM. Trustee Pearse seconded. All

“AYE” None opposed. Motion carried by voice vote.

https://cms3.revize.com/revize/villageofcherryvalley/COW%20MINUTES%2011-25-2024.pdf