Metropolitan Water Reclamation District of Greater Chicago met April 6.
Here is the minutes as provided by the Board:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes Board of Commissioners Regular Board Meeting Minutes April 6, 2017 Call Meeting to Order
President Mariyana T. Spyropoulos presiding, called the meeting to order at 10:30 a.m.
Rollcall
Frank Avila; Timothy Bradford; Martin J. Durkan; Barbara J. McGowan; Josina
Morita; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T. Spyropoulos
Present: 9 -
Approval of Previous Board Meeting Minutes
A motion was made by Timothy Bradford, seconded by Debra Shore, that the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Public Comments
Lou Presta, Mayor, Village of Crestwood, addressed the Board regarding real estate George Blakemore, concerened citizen, voiced concerns Recess and Convene as Committee of the Whole
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, to recess and convene as a committee of the whole. The motion carried by acclamation. Chorus of Ayes - No Nays Recess and Reconvene as Board of Commissioners At 12:45 p.m. President Mariyana T. Spyropoulos reconvened the regular board
meeting to order
Finance Committee
Authorization
1 17-0352 Authority to add Project 17-609-21 Furnish and Deliver Enhanced Bio-P Control Equipment, to the Construction Fund, estimated cost of the project is $240,000.00 Approved
2 17-0376 Authorization to ratify and approve payments made to the Illinois Association for Stormwater and Floodplain Management in the amount of $12,770.00 in budget year 2016 Approved
Procurement Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners Regular Board Meeting Minutes April 6, 2017
3 17-0360 Procurement and Materials Management Department - 2016 Annual Report Procurement and Materials Management Department - 2016 Annual
4 17-0361 Report of bid opening of Tuesday, March 14, 2017
Published and Filed
5 17-0362 Report of bid opening of Tuesday, March 21, 2017
Published and Filed
6 17-0363 Report on rejection of bids for Contract 17-604-11, Furnish and Deliver Air
Handling Coils to Various Locations, estimated cost $110,485.00
Published and Filed
7 17-0378 Report of bid opening of Tuesday, March 28, 2017
Published and Filed
8 17-0381 Report on rejection of bids for Contract 16-005-13, Group B, Furnish and
Deliver Pallets to Various Locations for a One (1) Year Period (Rebid), estimated cost $95,000.00
9 17-0325 Authorization to increase cost estimate for Request for Proposal 17-RFP-22, Software Solution used to produce the Comprehensive Annual Financial Reports for the District and the Retiree Health Care Trust and Budget Book, from $125,000.00 to $300,000.00, Accounts 201-50000-612430 and
101-27000-612820, Requisitions 1456485 and 1460003
10 17-0346 Authorization to amend Board Order of August 8, 2013, regarding Issue a purchase order and enter into an agreement with SEECO Consultants, Inc., for professional engineering services on Contract 12-800-3C Geotechnical Analysis and Sub-Surface Investigation for Construction Projects, in an amount not to exceed $810,000.00, Accounts 101-50000-612380, 201-50000-612380,
401-50000-612380, and 501-50000-612380, Requisition 1350461, Agenda
Item No. 35, File No. 13-0846
Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners Regular Board Meeting Minutes April 6, 2017
11 17-0347 Authorization to amend Board Order of February 2, 2017, regarding
Authorization to execute change orders to decrease purchase orders or carry forward FY2016 encumbrances to FY2017, Agenda Item No. 4, File No.
12 17-0349 Authorization to amend the scope of work and to increase Contract 13-805-2S
Television Inspection and Recording of Sewers and Manholes at Various Locations to National Power Rodding Corporation in an amount of $150,000.00, from an amount of $1,492,439.50, to an amount not to exceed $1,642,439.50, Account 201-50000-612600, Purchase Order 5001482
13 17-0350 Authorization to increase cost estimate for Contract 15-124-3P Conversion of Two Gravity Concentration Tanks to Primary Sludge Fermenters, Stickney Water Reclamation Plant, from $1,900,000.00 to $3,800,000.00, Account
Authority to Advertise
14 17-0323 Authority to advertise Contract 17-708-31 Installation of Disc Filters at the Hanover Park Water Reclamation Plant, estimated cost $1,500,000.00, Account 401-50000-645650, Requisition 1439593
15 17-0324 Authority to advertise Contract 17-656-11 Repair and Improve Rockwell TARP
DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, estimated cost $423,000.00, Accounts
101-66000/67000/68000/69000-601100/612600/612620/612650/623070,
Requisitions 1420421, 1413584, 1413254 and 1412659
Approved
16 17-0332 Authority to advertise Contract 17-601-31 Painting of Final Tanks at Various
Locations, estimated cost $1,720,000.00, Account 401-50000-645750,
Requisition 1460683
Approved
17 17-0338 Authority to advertise Contract 17-710-21, Reconditioning of Pump Motor No. 3 at the Kirie Water Reclamation Plant, estimated cost $180,000.00, Account 201-50000-645600, Requisition 1459496
Approved
Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners Regular Board Meeting Minutes April 6, 2017
18 17-0342 Authority to advertise Contract 17-703-21 Furnish and Deliver a Stake Body Truck and a Dump Truck to the North Service Area, estimated cost $275,000.00, Account 201-50000-634860, Requisition 1441294
Approved
19 17-0344 Authority to advertise Contract 17-609-21 Furnish and Deliver Enhanced Bio-P Control Equipment, estimated cost $240,000.00, Account 201-50000-645650, Requisition 1461027
Approved
20 17-0353
Authority to advertise Contract 17-985-11, Specialized Railroad Car Repair and Rebuilding in the Stickney Service Area, estimated cost $415,000.00, Account 101-69000-612670, Requisition 1454597
Approved
21 17-0354
Authority to advertise Contract 16-802-31, Furnish, Deliver, and Install an Upgraded Sludge Concentration Conveyor at the Calumet Water Reclamation Plant, estimated cost $250,000.00, Account 401-50000-645650, Requisition
1456470
Approved
22 17-0365 Authority to advertise Contract 17-004-11 Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, estimated cost $100,000.00, Account 101-20000-623030
Approved
23 17-0366 Authority to advertise Contract 17-017-11 Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, estimated cost $120,000.00, Account 101-20000-623070
Approved
24 17-0367 Authority to advertise Contract 17-070-11 Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, estimated cost $45,000.00, Account 101-20000-623070
Approved
25 17-0379 Authority to advertise Contract 17-033-11 Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One (1) Year Period, estimated cost $77,200.00, Account 101-20000-623270
Approved
Issue Purchase Order
Board of Commissioners Regular Board Meeting Minutes April 6, 2017 26 17-0322 Issue purchase order to CDW Government, LLC and enter into an agreement with Microsoft for Microsoft Premier software and directory services support, in an amount not to exceed $22,770.00, Account 101-27000-612430, Requisition
1458453.
Approved
27 17-0326 Issue purchase order to CDW Government LLC., to Furnish and Deliver FireEye Web Security Licensing and Support, in an amount not to exceed $37,362.76, Account 101-27000-612840, Requisition 1460489
Approved
28 17-0327 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Equipment and Support, in an amount not to exceed $173,688.88, Accounts 101-27000-612840 and 201-50000-634810, Requisition 1460507
Approved
29 17-0331 Issue purchase order to DLT Solutions, LLC to Furnish and Deliver AutoDesk Constructware Software License Renewal, in an amount not to exceed $150,804.00 Account 101-27000-612820, Requisition 1459160
Approved
30 17-0333 Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco Ironport Appliance Maintenance, in an amount not to exceed $36,141.04, Account 101-27000-612810, Requisition 1460684
Approved
31 17-0340
Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 14-RFP-21R, to provide two, four day in-house seminars on The Professional Analyst Certificate Program, in a total amount not to exceed $60,000.00, Accounts 101-15000-601100. Requisition 1461028
Approved
32 17-0345
Issue a purchase order to the Lake Forest Graduate School of Management, pursuant to the Terms of Master Agreement 14-RFP-21R, to provide managerial coaching skills for 250 employees, in a total amount not to exceed $67,500.00, Account 101-25000-601100. Requisition 1460010
Approved
33 17-0368 Issue purchase order for Contract 16-815-22 (Re-Bid), Furnish and Deliver One Gear Reducer to the Calumet Water Reclamation Plant, to Chicago Chain and Transmission Company, in an amount not to exceed $202,377.00, Account 201-50000-634620, Requisition 1436946
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 5 Board of Commissioners Regular Board Meeting Minutes April 6, 2017 34 17-0372 Issue purchase order for Contract 17-640-11, Furnishing and Delivering Sodium Bisulfite, to PVS Chemical Solutions, Inc., in an amount not to exceed $2,224,784.00, Accounts 101-67000, 68000-623560, Requisitions 1436259,
1436260, 1437174, and 1445217
Approved
35 17-0388 Issue purchase order for Contract 17-603-21, Furnish and Deliver a Windrow Turner to LASMA, to Ecoverse Industries, LTD, in an amount not to exceed $579,900.00, Account 401-50000-634650, Requisition 1428918
Approved
Award Contract
36 17-0371 Authority to award Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $8,426,000.00, plus a five (5) percent allowance for change orders in an amount of $421,300.00, for a total amount not to exceed $8,847,300.00, Account 401-50000-645650, Requisition 1440276
Contract 11-240-3P Revised Appendix D Report.pdf
Deleted by the Executive Director
37 17-0374 Authority to award Contract 16-125-4F, McCook Reservoir Expanded Stage 2 Slope Stabilization and Retaining Walls, SSA, to Schwartz Excavating, Inc., in an amount not to exceed $7,338,677.00, plus a five (5) percent allowance for change orders in an amount of $366,933.85, for a total amount not to exceed $7,705,610.85, Account 401-50000-645630, Requisition 1440273 Contract 16-125-4F Revised Appendix D Report.pdf
Approved
Increase Purchase Order/Change Order
38 17-0330 Authority to increase purchase order to CDW Government, LLC to Furnish and
Deliver Microsoft Software and Software Maintenance in an amount of
$24,985.93, from an amount of $1,760,199.62, to an amount not to exceed
$1,785,185.55, Accounts 101-27000-612820, 623800, Purchase Order
3087702
Approved
Metropolitan Water Reclamation District of Greater Chicago Page 6
Board of Commissioners Regular Board Meeting Minutes April 6, 2017 39 17-0348 Authority to decrease purchase order for Contract 11-186-5C, Preliminary Engineering for Addison Creek Reservoir with Christopher B. Burke Engineering, Ltd. in an amount of $600,000.00, from an amount of $3,564,243.11, to an amount not to exceed $2,964,243.11, Account 501-50000-612440, Purchase Order 3069585
Approved
Budget & Employment Committee
Report
40 17-0373 Report on Change in Funding for Various Capital Projects
Published and Filed Authorization 41 17-0369 Authority to transfer 2017 departmental appropriations in the amount of $1,245,000.00 in the Capital Improvements Bond Fund
Approved
Industrial Waste & Water Pollution Committee
Authorization
42 17-0356 Authority for the Board of Commissioners to review the request by Alpha Baking Company, Inc., 4545 West Lyndale Avenue, Chicago, IL 60636, for review of the 2015 User Charge Liability Determination made by the Director of the Monitoring and Research Department - Appeal No. 16D-012
Approved
43 17-0377 Recommendation for the Board of Commissioners to grant the request by Beaver Oil Company, Inc., 6037 Lenzi Avenue, Hodgkins, Illinois 60525, for review of the 2015 User Charge Liability Determination made by the Director of the Monitoring and Research Department - Appeal No. 16D-010 (As Revised)
Approved
Judiciary Committee
Report
Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners Regular Board Meeting Minutes April 6, 2017 44 17-0392 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Published and Filed
Authorization
45 17-0328 Authority to settle the Workers’ Compensation Claim of Anthony Satalic vs. MWRDGC, Claim 16 WC 15454, Illinois Workers’ Compensation Commission (IWCC), in the sum of $15,104.40, Account 901-30000-601090
Approved
46 17-0335 Authority to settle the Workers’ Compensation Claim of Selina Smith vs. MWRDGC, Claim 15 WC 27070, Illinois Workers’ Compensation Commission (IWCC), in the sum of $12,868.98, Account 901-30000-601090
Approved
47 17-0370 Authority to settle the Workers’ Compensation Claim of John Quinn vs. MWRDGC, Claim W001120026, Illinois Workers’ Compensation Commission (IWCC), in the sum of $27,062.25, Account 901-30000-601090
Approved
Real Estate Development Committee
Authorization
48 17-0375 Authority to issue a two (2) month permit to Connelly-GPM, Inc. on approximately 5.95 acres of District real estate located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16. Consideration shall be $32,500.00
Approved
49 17-0382 Authority to issue a six (6) month permit to the City of Burbank to access the properties acquired for the Melvina Ditch Reservoir Improvements Project (Contract 14-263-3F) in Burbank, Illinois in order to commence activities to prepare the homes for demolition. Consideration shall be a nominal fee of
$10.00
Approved
Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners Regular Board Meeting Minutes April 6, 2017 50 17-0383 Authority to issue a 2-day permit to the Village of Worth to access the Lucas Berg Pit located at 7600 West 111th Street in Worth, Illinois for its Spring and Fall Clean-Up Day Events on April 22, 2017, and October 7, 2017. Consideration shall be a nominal fee of $10.00
Approved
51 17-0384 Authority to issue a one (1) year permit to the Village of Crestwood on 18 acres of District real estate located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois; Cal-Sag Channel Parcel 11.04, to remove excess soil, rock, and spoil. Consideration shall be $10.00
Approved
52 17-0385 Authority to enter into a 60-year lease with the Village of Crestwood on an approximately 8 acre portion of District Cal-Sag Channel Parcel 11.04 located west of Cicero Avenue and south of the Cal-Sag Channel in Crestwood, Illinois. Consideration shall be $10.00
Approved
53 17-0389 Authority to approve final just compensation in the amount of $162,000.00 for the taking and immediate vesting of title in the District of the real property commonly known as 6601 W. 86th Street in Burbank, IL in order to settle the eminent domain lawsuit entitled the Metropolitan Water Reclamation District of Greater Chicago v. Jenny Chavez, et al., Case No. 16L050555 in the Circuit Court of Cook County, Illinois
Approved
54 17-0390 Authority to pay final just compensation in the amount of $162,800.00 to acquire by “quick-take” the fee simple title to real estate commonly known as 8620 S. Natchez Avenue in Burbank, IL from David Kent and Christine Kent, in the eminent domain lawsuit entitled The Metropolitan Water Reclamation District of Greater Chicago v. David Kent and Christine Kent, et al., Case No. 16L050525 in the Circuit Court of Cook County, and to pay relocation costs in an amount not to exceed $38,600.00. Account 401-50000-656010, Capital Improvements Bond Fund
Approved
Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners Regular Board Meeting Minutes April 6, 2017 Miscellaneous and New Business Memorial Resolution
55 17-0336 MEMORIAL RESOLUTION sponsored by the Board of Commissioners extending sympathy and condolences to the family of Carolyn Rush A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that this Memorial Resolution be Adopted. The motion carried by acclamation. Chorus of
ayes - No nays
Resolution
56 17-0321 RESOLUTION sponsored by the Board of Commissioners recognizing the career of Charles Thomas
Adopted
Approval of the Consent Agenda with the exception of Items: 36, 55, 57, 58 and 59 A motion was made by Debra Shore, seconded by Martin J. Durkan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: Frank Avila, Timothy Bradford, Martin J. Durkan, Josina Morita, Debra Shore, Kari
K. Steele, David J. Walsh, Mariyana T. Spyropoulos
8 -
Absent: 1 - Barbara J. McGowan
57 17-0380 RESOLUTION sponsored by the Board of Commissioners authorizing an Intergovernmental Agreement between the Metropolitan Water Reclamation District of Greater Chicago and the Cook County Assessor’s Office
Attachments: NFP Database Subscription Agreement.pdf
A motion was made by Timothy Bradford, seconded by David J. Walsh, that this
Resolution be Adopted. The motion carried by the following roll call vote:
Aye: Frank Avila, Timothy Bradford, Martin J. Durkan, Barbara J. McGowan, Josina
Morita, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos
9 -
58 17-0386 RESOLUTION sponsored by the Board of Commissioners honoring Mohammed Ali Shabbir
A motion was made by Timothy Bradford, seconded by Frank Avila, that this Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No nays
59 17-0391 RESOLUTION sponsored by the Board of Commissioners congratulating St. Xavier University Women’s Basketball team for an excellent season Deleted by the Executive Director Meeting Summary
Metropolitan Water Reclamation District of Greater Chicago Board of Commissioners Regular Board Meeting Minutes April 6, 2017
Speakers
Mohammed Ali Shabbir accepted the resolution honoring his many years of public service (Re: Miscellaneous and New Business Item #58)
Summary of Requests
None
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for April 20, 2017, please prepare and submit Board items before the following absolute cutoff dates. Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: April 7, 2017 Date all agenda items are due to the Executive Director: 1:00 p.m., April 12, 2017
Adjournment
A motion was made by Timothy Bradford, seconded by Martin J. Durkan, that when the Board Adjourns, it adjourns to meet again on Thursday, April 20, 2017 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: Frank Avila, Timothy Bradford, Martin J. Durkan, Josina Morita, Debra Shore, Kari
K. Steele, David J. Walsh, Mariyana T. Spyropoulos
8 -
Absent: 1 - Barbara J. McGowan
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago this April 7, 2017, are hereby approved. APPROVED:
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