Forest Preserve District of Cook County Board of Commissioners Finance Committee met March 19.
Here is the agenda as provided by the committee:
NOTICE AND AGENDA
There will be a meeting of the committee or subcommittee of the Forest Preserve District of Cook County Board of Commissioners at the date, time and location listed above.
PUBLIC TESTIMONY
Authorization as a public speaker shall only be granted to those individuals who have submitted in writing, their name, address, subject matter, and organization (if any) to the Secretary 24 hours in advance of the meeting. Duly authorized public speakers shall be called upon to deliver testimony at a time specified in the meeting agenda. Authorized public speakers who are not present during the specified time for public testimony will forfeit their allotted time to speak at the meeting. Public testimony must be germane to a specific item(s) on the meeting agenda, and the testimony must not exceed three minutes; the Secretary will keep track of the time and advise when the time for public testimony has expired. Persons authorized to provide public testimony shall not use vulgar, abusive, or otherwise inappropriate language when addressing the Board; failure to act appropriately; failure to speak to an item that is germane to the meeting, or failure to adhere to the time requirements may result in expulsion from the meeting and/or disqualify the person from providing future testimony.
19-0203
COMMITTEE MINUTES
Approval of the minutes from the meeting of 02/19/2019
19-0199
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (LITIGATION)
Finance Subcommittee Meeting on Litigation -02/19/2019
The Finance Subcommittee on Litigation met on the above listed date and recommends the following for approval:
Proposed Settlements Approved Fiscal Year 2019 to Present: $12,496.49
Proposed Settlements to Be Approved: $0.00
Legal Fees Approved Fiscal Year 2019 to Present: $170,505.71
Legal Fees for 02/19/2019 to Be Approved: $72,986.04
19-0200
RECOMMENDATION OF THE FINANCE SUBCOMMITTEE (WORKERS’ COMPENSATION)
Finance Subcommittee Meeting on Workers’ Compensation -3/19/2019
The Finance Subcommittee on Workers’ Compensation met on the above listed date and recommends the following for approval:
Workers’ Compensation Claims approved Fiscal Year 2019 to present: $43,886.19
Workers’ Compensation Claims to Be Approved: $36,691.50
19-0186
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED BID RECOMMENDATION
Department: Resource Management
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with CPMH Construction Inc., Chicago, Illinois for drainage improvements at Eggers Marsh.
Reason: Contract #74000005477 issued under Project #18-31-106R consists of construction to replace failed stormwater infrastructure controlling drainage of the Eggers Grove wetland complex. The work includes, but is not limited to, the installation of approximately 2,500 feet of 10-inch PVC sewer pipe, three (3) water level control structures, as well as associated storm sewer infrastructure and soil erosion mitigation. These water control structures will allow for Forest Preserves to adjust water surface elevation within the marsh to mimic historic hemi-marsh conditions, restoring water flow to improve nesting conditions and habitat for target wetland bird species. Hemi-marsh is a type of wetland habitat characterized by a ratio of open water and emergent aquatic vegetation that is favorable for migratory birds and amphibians.
The hydrologic recovery plan being implemented was developed by a consultant as part of a 2014 grant awarded to the Forest Preserves through the Illinois Department of Natural Resources Coastal Management Program. Additionally, the project will be partially funded through a $100,000.00 grant sub-awarded to the Forest Preserves by The Nature Conservancy via the National Fish and Wildlife Foundation, the receipt of which was approved by the Board of Commissioners on 12/13/2016. The contract was competitively bid, with a total of three (3) vendors responding to the solicitation for bids.
Total project costs are $328,297.50, of which $37,223.71 is being provided through grant funding, $100,000.00 has been committed by the Forest Preserves as grant match, and $60,000.00 is being contributed by Audubon Great Lakes. The remainder of the funding will be contributed by the Forest Preserves as additional match to ensure completion of the project.
Bid Opening Date: 1/25/2019
Bid Results:
Firm Base Bid Base Bid with Deducts*
1. CPMH Construction Inc. $393,895.00 $328,297.50
2. Enlight Contracting, LLC $394,913.21 $371,379.21
3. Meru Corporation $674,902.00 $655,957.00
*The Forest Preserves will not be proceeding with the seeding component of the specifications. The bid pricing has been adjusted accordingly.
Estimated Fiscal Impact: $328,297.50
Contract Period: One hundred and eighty (180) days from notice to proceed.
Account Name/Number: Habitat Enhancement 51009.521452, 51058.521452, and 51051.521452, Habitat Restoration 51009.521444, 51058.521444, and 51051.521444, EAB Tree Removal 51009.521456, 51058.521456, and 51051.521456, Vegetation Management 51009.521455, 51058.521455 and 51051.521456, Intern Programs 51009.521525, 51058.521525, and 51051.521525, Grant Match and Work Fund 51009.521440, Grant and Mitigation accounts 51010.521444
District: 4
Concurrence(s):
The Chief Attorney and Chief Financial Officer have approved this item.
The Vendor has met the MWBE Ordinance through full MWBE direct participation.
19-0196
Presented by: ARNOLD RANDALL, General Superintendent
PROPOSED BID RECOMMENDATION
Department: Planning and Development
Request: Authorization for the Forest Preserves of Cook County (the “Forest Preserves”) to enter into a construction contract with Clauss Brothers Inc., Elgin, Illinois.
Reason: Contract #74000005480 issued under Project #19-80-22 Dan Ryan Woods Site Repairs. The work includes, but is not limited to, asphalt repair, masonry repair, concrete removal, new concrete paving, concrete footings, excavation, playground mulch, stabilized decomposed aggregate, landscape restoration, and other related work as specified in the plans & specifications.
Bid Opening Date: 2/20/2019
Bid Results:
1. Clauss Brothers Inc. $173,718.40
2. Pan-Oceanic Engineering Co. Inc. $239,316.00
Estimated Fiscal Impact: $173,718.40
Contract Period: One hundred and thirty-five (135) days from notice to proceed.
Account Name/Number: Recreational Landscape Accounts: 51009.560055, 51025.560055, 51026.560055, 51051.560055, 51055.560055, 51056.560055, 51057.560055, 51058.560055; and Grant Account 51010.560055
District: 4, 11
Concurrence(s):
The Chief Attorney and Chief Financial Officer have approved this item.
The vendor has met the MWBE Ordinance through full MWBE direct participation.
19-0189
Presented by: ARNOLD RANDALL, General Superintendent
REPORT
Department: Finance and Administration
Request: Receive and File
Report Title: Corporate Fund Analysis of Revenue and Expense
Report Period: 1/1/2019 - 1/31/2019
Summary: Detailed Fund Analysis Revenue and Expense Report for January 2019.
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