Chicago City Wire

Village of Cherry Valley Board of Trustees met Oct. 1

Here are the minutes provided by the board:

PRESIDENT DAVID SCHROEDER CALLED THE VILLAGE BOARD MEETING TO ORDER AT 7:00 PM AND LED THE PLEDGE OF ALLEGIANCE.

A roll call was taken by Village Clerk Kathy Trimble:

NANCY BELT PRESENT MIKE NEVILLE PRESENT

JEFF FUSTIN PRESENT BRANDI PEARSE PRESENT

SALLY HOLLEMBEAK PRESENT CARL WEDIG PRESENT

Also present: Attorney Roxanne Sosnowski, Village Administrator Jim Claeyssen, Police Chief Todd Stockburger, Police Sergeant Jesse Pearse, and Village Clerk Kathy Trimble.

ADOPTION OF THE AGENDA:

President Schroeder entertained a motion to approve the October 1, 2024 Village Board Agenda with one correction:

• There will not be an Executive Session tonight.

Trustee Hollembeak moved to approve the amended Village Board Agenda. Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.

APPROVAL OF THE VILLAGE BOARD MINUTES:

President Schroeder entertained a motion to approve the Village Board Meeting Minutes from September 17, 2024. Trustee Neville moved to approve the minutes. Trustee Hollembeak seconded. All “AYE” none opposed. Motion carried by voice vote.

PUBLIC COMMENT:

Mr. Don Anderson, 3779 Cutty Sark Road, Cherry Valley addressed the Village Board regarding

allowing UTV’s (Utility Terrain Vehicle) on 35mph village streets.

TREASURER’S REPORT: No Report.

PRESIDENT’S REPORT: DAVID SCHROEDER:

1. Proclamation: Breast Cancer Awareness Month.

President Schroeder Proclaimed October 2024 as Breast Cancer Awareness Month in the Village of Cherry Valley. President Schroeder entertained a motion to place the Proclamation on file. Trustee Belt moved to place the Proclamation for Breast Cancer Awareness Month in the Village of Cherry Valley on file. Trustee Hollembeak seconded.

All “AYE” none opposed. Motion carried by voice vote.

2. President Schroeder entertained a motion that the Village Board approve Resolution 2024-21: A License Agreement between CherryVale Mall (CBL) and the Village of Cherry Valley to lease Unit G-27B, an 811 square-foot storefront to begin October 1, 2024 through September 30, 2025 for recruiting purposes. Total annual lease is $6,000.00 from line item 5175 Police. Trustee Hollembeak moved to approve Resolution 2024-21. Trustee Neville seconded. Attorney Sosnowski has reviewed the License Agreement and made some changes. The CherryVale Mall (CBL) accepted the revisions made. Village Administrator Claeyssen stated that revised copies where placed in the Trustees mailboxes. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

ATTORNEY’S REPORT: ROXANNE SOSNOWSKI: No Report.

ADMINISTRATOR’S REPORT: JIM E. CLAEYSSEN:

Administrator Claeyssen stated that the Appell Dog Park will be closed from 7:00AM – 3:30PM on Friday October, 4, 2024 so the (5) Trees from St. Aubin Nursery can be planted. It will also be closed on Monday October 7, 2024 from 12:00PM to Close for Andy’s Landscaping to fertilize. A notice of these closures has been posted on the village’s website, Facebook page and at the entryway to the park.

ENGINEER’S REPORT: ADAM BUNGE, C.E.S.: No Report.

JEFF FUSTIN – PLANNING AND ZONING COMMISSION:

Trustee Fustin stated that there will be a Special Planning and Zoning Commission Meeting on October 30, 2024 at 6:30PM.

BRANDI PEARSE – RECREATION BOARD:

Trustee Pearse stated that there will be a Recreation Board Meeting tomorrow at 6:00PM. Trunk or Treat will be on Saturday October 26, 2024. Trustee Pearse asked how many trustees will be present; Trustee Neville and President Schroeder will be participating.

ORDINANCE REPORT BY TRUSTEE NANCY BELT: No Report.

PUBLIC WORKS REPORT BY TRUSTEE MIKE NEVILLE:

1. Trustee Neville moved that the Village Board approve the additional cost of $1,267.50 for a Damage Repair Inspection Report for the Upper and Lower Dam Inspections from Infratek Engineering Investigations, LLC, Janesville Wisconsin from line item 5095 Public Works. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Neville moved that the Village Board approve the purchase of a new colorimeter from USA Blue Book, Gurnee, Illinois at a cost of $1,992.40 from line item 5375 Capital Improvement. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Neville moved that the Village Board approve sending Public Works Employees Jesse Reno and Jeff Hartzell to Class C&D Water Training Class in Libertyville Illinois on October 3 and October 4, 2024. The total cost for this training course and required text books is $764.00 from line item 5195 Water. Lunch is included and a Public Works vehicle will be provided for transportation. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

4. Trustee Neville moved that the Village Board approve the purchase of a Well 3 Meter (that counts how much water is pumped) from Core and Main, Belvidere, Illinois at a cost of $5,815.00 from line item 5130 Water. Trustee Hollembeak seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

5. Trustee Neville moved that the Village Board approve DPI Construction, Pecatonica, IL as the lowest responsive bidder for the Elgin Street Parking Lot Project at a cost of $114,902.50 from line item 5390 Capital Improvements (this project will be submitted for reimbursement through IL DECO Grant SR230048). Trustee Wedig seconded. Trustee Belt asked how many parking spaces will this parking lot have? Village Administrator Claeyssen stated there will be 9 parking spaces, it will increase the village’s parking spaces off N. Cherry Street by almost 50%. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried with 5 “AYES” and 1 “ABSTAIN”.

6. Trustee Neville moved that the Village Board approve Proposed Change Order #2 for the Cherry Valley Well House #7 Project (moving an exit door 112 feet six inches to the west in the garage) at a cost of $0.00. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried with 5 “AYES” and 1 “ABSTAIN”.

7. Trustee Neville moved that the Village Board approve Proposed Change Order #3 for the Cherry Valley Well House #7 Project (installing foundations under the posts at the exterior of the existing garage as well as under the existing posts) at a cost of $55,105.38 from line item 5400 2022 Water Project Fund. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried with 5 “AYES” and 1 “ABSTAIN”.

8. Trustee Neville moved that the Village Board approve Proposed Change Order #4 for the Cherry Valley Well House #7 Project (tuck point the north stone wall, capping both the interior and exterior of the stone wall in concrete) at a cost of $40,377.13 from line item 5400 2022 Water Project Fund. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried with 5 “AYES” and 1 “ABSTAIN”.

9. Trustee Neville moved that the Village Board approve Proposed Change Order #5 for the Cherry Valley Well House #7 Project (provide and install (2) 6” bollards at each of the (4) overhead doors on the south side of the building) at a cost of $6,803.00 from line item 5400 2022 Water Project Fund. Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried with 5 “AYES” and 1 “ABSTAIN”.

10.Motion that the Village Board approve Proposed Change Order #6 for the Cherry Valley Well House #7 Project (enlarge the width of the south overhead doors from 9 feet to 10 feet) at a cost of $1,606.00 from line item 5400 2022 Water Project Fund. Trustee Belt seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN ABSTAIN BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried with 5 “AYES” and 1 “ABSTAIN”.

Trustee Neville stated that PUBLIC WORKS passes.

PUBLIC SAFETY REPORT BY TRUSTEE JEFF FUSTIN:

1. Trustee Fustin moved that the Village Board approve of the purchase of (9) PRx rubber hex performance dumbbells, sold in pairs ranging from 10-50 pounds, from PRx Performance, LLC for a cost of $1,185.83 from line item 5375 Police. Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

2. Trustee Fustin moved that the Village Board approve the purchase of (1) Rogue Echo stationary bicycle from Rogue Fitness for a cost of $845.00 from line item 5375 Police.

Trustee Pearse seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

3. Trustee Fustin moved that the Village Board approve the purchase of (1) XMARK adjustable weight bench from Amazon for a cost of $227.00 from line item 5375 Police.

Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

4. Trustee Fustin moved that the Village Board approve an agreement from Woven Film Co. to create a recruiting video for the police department. Recruitment film package includes: (1) 30-second promotional film – horizontal and vertical, (1) 1-2-minute narrative film, (3) 15-45 second social medial reels to include up to 2 days of production and delivered within 4-6 weeks at a cost of $3,965.00 from line item 5170 Police.

The above expenditures will be purchased with funds from the FY24 Officer Recruitment and Retention Grant.

Trustee Wedig seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Fustin stated that PUBLIC SAFETY passes.

FINANCE REPORT BY TRUSTEE BRANDI PEARSE: No Report.

PLANNING AND DEVELOPMENT REPORT BY TRUSTEE CARL WEDIG: No Report.

PERSONNEL, COMPENSATION AND BENEFITS REPORT BY TRUSTEE HOLLEMBEAK:

1. Trustee Hollembeak moved that the Village Board approve the promotion of Mr. Jeff Hartzell to the position of Maintenance Worker II in the village’s Public Works & Water Works Department with an hourly wage of $25.00 per hour, effective October 7, 2024.Trustee Neville seconded. A roll call vote was taken:

NANCY BELT AYE MIKE NEVILLE AYE

JEFF FUSTIN AYE BRANDI PEARSE AYE

SALLY HOLLEMBEAK AYE CARL WEDIG AYE

Motion carried 6-0.

Trustee Hollembeak stated that PERSONNEL passes.

EXECUTIVE SESSION:

RECONVENE TO OPEN SESSION:

BOARD COMMENTS:

ADJOURNMENT:

President Schroeder entertained a motion to adjourn the October 1, 2024 Village Board of Trustees Meeting. Trustee Hollembeak moved that the meeting be adjourned and Trustee Belt seconded. All “AYE” none opposed. Motion carried by voice vote.

Meeting adjourned at 7:18PM.

https://cms3.revize.com/revize/villageofcherryvalley/BOARD%20MINUTES%2010-01-2024.pdf